BROOKLYN EAGLE 
7 LIBRARY, 

64 

c °py 1 NO- 64. 

ol. XVII. No. 5. SEPTEMBER, 1902. Price, Ten Cents 


CIVIL 

SERVICE RULES 


UNITED STATES, 

STATE OF NEW YORK, 

CITY OF NEW YORK. 




- 3 AUG 9 1 

Cow i2—1957 


PUBLISHED BY THE 

BROOKLYN DAILY EAGLE 

BROOKLYN - NEW YORK. 







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me EMPIRE STATE 
SURETY CO. 


No. 156 BROADWAY 

NEW YORK 


375 FULTON STREET 

BROOKLYN 


♦: ♦: ♦: ♦: ♦: ♦: ♦: ♦: ♦: ♦; ♦: 


FINANCIAL EXHIBIT 

ASSETS 


New York City Bonds, .... 

New York and Hoboken Ferry Stock, 

Williamsburgh Trust Company Stock, 

Metropolitan Railway Stock, 

Missouri, Kansas & Texas Stock, 

Cash in Banks and Offices, 

Premiums in Course of Transmission, 

$100,37500 

17,482.50 

22,275.00 

61,050.00 

5,225.00 

221,615.18 

23,181.69 

LIABILITIES 

$451,204.37 

Premium Reserve on Unearned Premiums, 

Capital Stock, ..... 

Net Surplus, ...... 

$ 28,828.03 
250,000.00 
172,376.34 


$451,204.37 






— Officers ■ 

;OHN G. JENKINS, President 

EDMUND H. DRIGGS, 1st Vice-President WM. H. TOMLINS, Jr., Secretary 

MOSES MAY, 2d Vice-President THOS. H. McFARLAND, Treasurer 

— - Directors ■ > 


JOHN G. JENKINS, Pres. First Nat’l Bank, Brooklyn 
MOSES MAY, Vice-Pres. Wmsb’g Trust Co., 
MARSHALL S. DRIGGS, Pres. Williamsb’gh 
City Fire Insurance Co., - 
JOS. A. BURR, Lawyer, ... - 

FRANK JENKINS, Banker, 

IRA LEO BAMBERGER, Lawyer, - 
EDMUND H. DRIGGS, Vice-President, - 
TO. D. VEEDER, Ex-Surrogate Kings Co., 

JERRY A. WERNBERG, Lawyer, - 
JOS. HUBER, Brewer, .... 




FRANK HARVEY FIELD, Lawyer, - Brooklyn 
JOHN W. WEBER, Brewer, 

WILLARD P. REID, Lawyer. - - - 

THOS. J. PATTERSON, Tax Commissioner, 

M. L. REYNOLDS, Wholesale Coal Merchant, 

THEO. F. JACKSON, Lawyer, - 
HUGO HIRSH, Lawyer, - 
JOS. LIEBMAN, Brewer, .... 

JOHN J. COONEY, Wholesale Lumber, - 
WILLIAM J. BUTTLING, Stationer, 

BERNARD GALLAGHER, 


.......... 


► I.:.'.::.::.::.:..:.::, 


COURT BONDS 

CONTRACT BONDS 

HOME COMPANY 


FIDELITY BONDS 

EXCISE BONDS 

HOME CAPITAL 


^99393933999399333333333333939; 


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CE GUIDE 


RULES 


OF THE 


United States, 

State of New York and 
Municipal Civil Service, 




OFFICE OF PUBLICATION: 

EAGLE BUILDING, BROOKLYN, N. Y. 

♦ 

Entered at the Brooklyn-New York Post Office as Second Class Matter. Vol. XVII, No. 5, Serial Number 64, of the Eagle 
Library (Trademark Registered), September, 1902. Yearly subscription, $1.00. 


1 






Civil Service Guide. 



UNITED STATES CIVIL SERVICE. 

Page. 

Applicant for, or eligible from tnore than 


one examination .•. 5 

Applicants . 3 

Applications, part of Commission’s rec¬ 
ords . 6 

Application regulations . 5 

Certifications and appointments. 10 

Cities where examinations are held. 6 

Citizenship . 5 

Classified offices and districts. 4 

Clerk and carrier competitors. 7 

Crime, persons indicted for . 5 

Custom House service. 4 


CUSTOM HOUSE SERVICE: 

First grade Custom House service ex¬ 
aminations: 


Spelling . 8 

Arithmetic . 8 

Letter writing .• 8 

Penmanship. 8 

Copying from plain copy. 8 

Copying from rough draft . 8 

Geography . 8 

Bate of accepting. 5 

Dates of examinations . 6 

Delinquency of misconduct . 6 

Disposal of applications . 6 

Ink, all questions to be answered in. 5 

Jurat; legal residence.•. 5 

Medical certificates . 6 

Method of marking examination papers... 8 

Name to be uniform. 5 

Observance of age limits . 5 

Positions excepted from competitive ex¬ 
amination under Rule VI. 4 

Post Office service . 7 

Re-examination .. 6 

Removals . 11 

POST OFFICE SERVICE: 

Clerk: 

Carrier examination .. 7 

Reading addresses . 7 

Geography of United States. 7 

Copying from plain copy. 7 

Penmanship .*.. 7 

Letter -writing . 7 

Arithmetic . 7 

Spelling . 7 


RILES FOR MARKING EXAMINATION 


PAPERS: 

Page. 

Removals . 11 

Reinstatements . H 

For marking spelling. 9 

Reading of addresses. 10 

Writing from plain copy. 10 

Geography . 10 

Copying from rough draft . 9 

Letter writing . 9 

Penmanship . 9 

Arithmetic . 9 

Rules governing competitors . 6 

Second and third grade Custom House 

sendee examinations . 8 

Specimen examination questions . 7 

Time limit for filing. 5 

Transfers . 11 

Vouchers ..'. 6 


STATE OF NEW YORK CIVIL 
SERVICE. 


Administrative regulations . 22 

Applications to enter examinations. 17 

Appointments and employment in Classi¬ 
fied Service .13 

Appointments in exempt class. 15 

Appointments to positions in competitive 

class . 15 

Causes for removal . 22 

Certificates for promotion, transfer and 

reinstatement . 19 

Classification of service . 13 

Competitive class, The . 17 

Constitutional provision . 22 

County service . 14 

Definition of non-competitive class.20 

Definition of terms . 12 

Eligible lists . 18 

Employment In non-competitive class _ 20 

Erie County . 14 

Examinations . 18 

Exempt class . 13 

Extension of rules . 22 

General provisions . 12 

Groups based upon character of service 

rendered . 15 

Kings County . 15 

New York County . 15 

Official roster . 21 


Page. 


Payment for services, Certification for.... 21 

Positions in exempt class . 13 

Positions in non-competitive class.20 

Probation, Term of . 18 

Promotions ...,,»>,«»••• 19 

Queens County. 15 

Reinstatement . 20 

Reports of appointing officers. 21 

Rates of compensation, Classify, grade and 

establish . 21 

Richmond County . 15 

Schedule of laws repealed. 22 

Season positions . 19 

State Civil Service Commissioners.12 

State of New York—Civil Service.12 

Transfers . 19 


MUNICIPAL CIVIL SERVICE. " 


Appeals—Revision . 26 

Applications . 24 

Applicant’s schedule . 31 

Applicant’s statement . 30 

Appointments and promotions . 23 

Certification and appointment . 26 

Certificate of medical and physical ex¬ 
aminers . 32 

Classification . 23 

Exempt class . 23 

Non-competitive class . 23 

Competitive class . 23 

Labor class . 23 

Clerical positions . 29 

Dismissal .. 29 

Eligible list . 26 

Exceptions from competitive examinations 23 

Firemen and patrolmen . 30 

General qualifications . 32 

Marking . 25 

Municipal civil service . 23 

Prison keepers . 33 

Probation . 28 

Promotion . 28 

Promotion of firemen and policemen. 32 

Reinstatement . 29 

Reinstatement (Schedule G) . 34 

Transfer .• 29 

Transfers (Schedule G) . 34 

Uniformed force Fire Department. 28 

Uniformed force Police Department. 28 


UNITED STATES CIVIL SERVICE COMMISSIONERS, 

WASHINGTON, D. C. 

President, John R. Procter*. William A. Rodenberg, William Dudley Foulke; Chief Examiner, A. R. Serven; 

Secretary, John T. Doyle. 

STATE OF NEW YORK CIVIL SERVICE COMMISSIONERS, 

ALBANY, N. Y. 

President, W. M. Collier. C. W. Pound. J. E. Kraft, Secretary. 

MUNICIPAL CIVIL SERVICE COMMISSION, 

CITY OF NEW YORK. 

OFFICE: 346 BROADWAY, MANHATTAN. 

Willis L. Ogden, William N. Dykman, Alexander T. Mason, Theodore M. Banta, Nelson S. Spencer, 
William A. Perrine, Cornelius Vanderbilt, S. William Briscoe, Secretary 

£ 


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United .States Civil .Service. 


• on ice examination Is designed as a protection to the public against the chances of having to pay incompetent 
^ Sa ^ ar * eS ^ or " 0l * i w hich only competent persons can perform. It is also a premium held up for those who have 

a e themseh es of the educational institutions of the country. Many persons who are ambitious to enter the public 
sen ice, but \\ ho ha\e frittered away their early opportunities of education, finding themselves wanting in intelligence 
. n without the pioper appreciation of what is needed in public office, become so anxious ns to what they shall do in order 
o ma .0 the cnil sen ice requirements subservient to their purpose, that one would presume that an education may be 

acquired immediately. The civil service test is the barrier with which the poorly educated class find themselves con- 
fronted. 

The best that can lie done to meet the wants of that numerous class is to supply them with the information necessary 
to show them what must be done in submitting themselves to the test. 

Tlie same infoimation is of use to those who, by educated preparation, are entitled to receive guidance and direction 
as to the piociss of making application and of undergoing examination according to civil service rules. To that end the 
Eagle has prepaied this issue of its periodical Library, and all concerned will be able to find the proper directions in the 
matter of cit il sen ice, as provided for municipal, state and United States, forms necessary to be observed by intending ap¬ 
plicants. It is belieced that the assistance thus given will be helpful to all who will carefully peruse the following 
authentic instructions. 


. i n j|..|j, ln |' VT S! ' 0,1 fre< l n e n <Iy receive* letter* from different pnrts of tlie country inclosing; advertisement* 
. .. " * ° "* ni * 11 * *° have special Information of value to applicant* and special facilities for 

r 0 . r . C ' examln atlons. The writers of these letters inqnire whether, in the opinion of the 

. , . . * . le ? ” "i ' 8 * 0 iese hidiriduals and bureaus are genuine or not. Attention is called to the fact that u 
.* ,.* S T,” IS le „ ° exeiy applicant upon request, which contains full information relative to applications, 
nn.i"'VI' 'Vi"i° *° ° ,n arkln«; papers, and of certifying? eligible*. It also contains sample questions of »>x- 

. ’ ,. r n rnne les of the service. No person has any information concerning examinations of import- 

v .. ,® l> °” n * ” cannot be obtained without cost from the pamphlets furnished by the Commission. 

_ , ' ,atlOI i f ? r ! h t cnstolll -honses and for the classified first-class post offices w ill be held annually, and 

■ iini.lv /i " 1 * <>I1S e le,<1 from time to time if the needs of the service demand them, but are never held 

will We l eld en ® e o i benefit of individual applicants. At nil other classified post offices examinations 

win be field only when eligible* are needed. 

Service^ th^PA.V'nm' '' senice is arranged in the following branches) The Departmental Service, the Custom House 
T. V nenee, < SeT ; ic *’ the Government Printing Service and the Internal Revenue Service. 

cent those nnmnV 1° C * n< j ,nrte " th « several executive departments at Washington and all local services ex¬ 

cept those named in the preceding parugrc.?)]>. 


Sec. 1.—THE DEPARTMENTAL SER¬ 
VICE. 

All petitions In the executive departments 
at Washington above the grade of laborer and 
below the grades filled by Presidential ap¬ 
pointment are covered by the Civil Service 
rules. Appointments are usually made to the 
lowest class, the higher classes being filled 
by promotion. Applications may be procured 
directly from the Commission at Washington. 
The following are the age limits for the 
Departmental service: 

Mini- Maxi¬ 
mum. mum. 

Page, messenger boy, apprentice 
(other than apprentice In mints 


and assay offices) or student. 14 20 

Apprentice in mints and assay office. 18 24 

Printer's assistant and messenger.. 18 No limit 

Positions In the railway mail serv¬ 
ice . 18 35 

Hospital stewards in the Marine 

Hospital service . 21 30 

Keeper, assistant keeper and officers 
of lighthouse tenders and light ves¬ 
sels in the lighthouse service. 18 60 

Cadet in the revenue cutter service, 
and aid In the coast and geodetic 
survey . 18 25 


Mini- Maxi¬ 
mum. mum. 

Surfman In the life saving service.. 18 45 

Superintendent, physician, supervis¬ 
or, day school inspector, discipli¬ 
narian, matron, and assistant ma¬ 
tron in the Indian service; inspect¬ 
or and assistant inspector of hulls, 
and inspector and assistant inspect¬ 
or of boilers in the steamboat in¬ 
spection service . 25 55 

Observer in the Weather Bureau 

service .. 18 30 

All other positions . 20 No limit 

(The age limitation shall not apply in the case 

of the wife of the superintendent of an Indian 
school who applies for examination for the posi¬ 
tion of teacher or matron.) 

In making appointments it is necessary 
under the law to distribute positions among 
the residents of the different states in a just 
proportion according to population. For in¬ 
stance, the State of New York, containing 
about cne-tenth of the entire population of 
the United States, should receive about one- 
tenth of all appointments. This apportion¬ 
ment applies only to positions at Washington, 
and is not observed in the local services. 


Sec. 4.—APPLICANTS. 

(a) There is no need of seeking the aid of 
any prominent or presumably influential per¬ 
son to secure an application paper or an ex¬ 
amination. No recommendation or certifi¬ 
cate, beside those provided for in the ap¬ 
plication itself, will be received or can be 
of any use in securing an examination or a 
certification for appointment. Time spent in 
attempts to change the order of certification 
will be lost. Neither the commission nor 
any examiner can help any one to secure an 
appointment, and they have nothing to do 
with the selection by the nominating offi¬ 
cer from among those certified. 

(b) Persons serving In the Army or Navy 
who wish to be examined for admission to 
the classified civil service must obtain the 
written consent of the head of the depart¬ 
ment (the Secretary of War or Secretary of 
Navy) under which they are enlisted, and file 
the same with their formal applications. 

(c) Applicants who were honorably dis¬ 
charged from the military or the naval serv¬ 
ice of the United States by reason of dis¬ 
ability resulting from wounds or sickness in- 














4 


CIVIL SERVICE GUIDE. 


1 T 


curred in the line of duty, and who, by rea¬ 
son of such fact, have been allowed prefer¬ 
ence for appointment under section 1,754 of 
the Revised Statutes by the Civil Service 
Commission, are released from all age limi¬ 
tations for entrance to examinations and are 
required to attain a grade of only 65 per 
cent, in the examination in order to become 
eligible for certification, and, having at¬ 
tained that per cent., their names are placed 
on the register ahead of and are certified be¬ 
fore all others who are not entitled to such 
preference. All other persons must attain 
a grade of 70 per cent, in order to become 
eligible for certification. This preference, 
however, does not apply to persons who are 
already in the service and w T ho may be ex¬ 
amined for promotion or transfer. 

(d) The Commission may refuse to examine 
any applicant who would be physically un¬ 
able to perform the duties of the position 
to which he seeks appointment. 

(e) No person habitually using intoxicating 
beverages to excess can be appointed. 

(f) No discrimination is made in examina¬ 
tions or certifications on account of color or 
on account of political or religious opinion. 

(g) No person who has been dismissed from 
the public service for misconduct, and no per¬ 
son who was not absolutely appointed or em¬ 
ployed after probation, can be examined with¬ 
in one year after such dismissal or failure 
to receive absolute appointment. 

(h) Eligibles will be certified for appoint¬ 
ment only in the district in which they are 
examined. Attention is invited to the fact 
that in the post office and custom house ser¬ 
vices from those certified the department 
usuajly selects for appointment an eligible 
who is a resident of the district in which the 
vacancy exists. 

(l) The names of all male eligibles will 
be entered on both the clerk and carrier 
registers and appointments from either reg¬ 
ister will remove the name from both reg¬ 
isters. 

(m) There will be but one examination in 
stenography and typewriting for all 
branches of the service, -whether at Wash¬ 
ington or elsewhere. Whenever a vacancy 
occurs in any branch of the service other 
than departmental—for instance, in a cus¬ 
tom house, post office, etc.—a list of eligibles 
will be prepared containing the names of 
those who were examined in the particular 
customs district, post office district, etc., as 
the case may be, where the vacancy exists, 
and who have expressed a willingness to 
accept a position in that service, preference 
being given to legal residents of the district. 
Persons desiring to be examine.', for this 
position should obtain application blanks 
from the Commission at Washington, and 
should state in their applications the par¬ 
ticular branch or branches of service in 
which they are willing to accept appoint¬ 
ment. Applications for this position should 
be filed with the Commission at Washing¬ 
ton and not with the local board. 

Likewise, for other positions which are not 
covered by any of the regular examinations 
herein described, certification may be made 
from existing registers of eligibles with 
the proper qualifications who have been ex¬ 
amined for similar positions in other 
branches of the service. There are still 
other positions, such as weighers, gaugers, 
assayers, examiners, etc., for which examina¬ 
tions are held only when eligibles are needed. 

Regular departmental examinations are held 
twice a year, unless rendered necessary at 
other times. The 6pring examinations usually 
•ccur in the months of March and April, and 
the fall examinations are held in the months 

,< 


of September and October. No person will 
be admitted to an examination who has not 
previously filed a proper application on the 
form furnished by the Commission. Great 
care should be exercised in properly attend¬ 
ing to the details enumerated in the blank 
forms. A failure to observe instructions 
causes unnecessary delays and great annoy¬ 
ance to the applicant as well as the Com¬ 
mission. 

An applicant should first decide what kind 
of examination he desires and when and 
where he wishes to be examined. He should 
write the Commission’ for blanks and pam¬ 
phlet of instructions, which will be sent. 
Applications must be filed at least ten days 
before the date of the examination, and 
should be on file much sooner. When an 
application is approved, the applicant is 
sent a card which will admit him to the 
examination for which he applied. Examina¬ 
tions begin at 9 o’clock A. M., and appli¬ 
cants should report a little earlier than that 
hour, so that there may be no delay in ope¬ 
ning. 

Wliat applicants should bring to ex¬ 
amination room. 

Sec. 30. Persons taking the typewriter ex¬ 
amination must provide themselves with type¬ 
writing machines and stands or tables which 
should be plainly marked with their names 
and addresses; those taking the draftsman 
or other examinations requiring the use of 
instruments, must furnish the instruments 
required. Applicants must provide them¬ 
selves with pens, penholders, pencils, erasers, 
and ink. Applicants should not bring any 
paper for use in the examination room, as 
blank paper and blotters will be furnished to 
all applicants in connection with the exam¬ 
ination sheets. 

Each applicant must present his admission 
card in order to be admitted to the examina¬ 
tion. 

During the examination care should be ex¬ 
ercised to see that no part is omitted. In¬ 
structions must be literally observed. No 
communication or conversation between com¬ 
petitors will be permitted. No memoranda 
or helps of any kind should be brought into 
the room, as their discovery will undoubtedly 
result seriously to the competitor. A com¬ 
petitor should not finally leave the room until 
he i3 satisfied that all requirements have 
been complied with. 

All examination papers are finally graded at 
Washington. As thousands of persons are 
examined every year, and as the Commis¬ 
sion’s office is small, the result of any exam¬ 
ination is not usually ascertained for some 
time after. As soon as the papers are marked, 
notices of standing will be sent out to all 
competitors, whether they pass or fail. The 
names of those who receive average grades 
of 70 per cent, or more will then be entered 
on the proper eligible registers. When a 
vacancy occurs a request for certification is 
made by the appointing officer in whose office 
the vacancy exists. In response to this re¬ 
quest a certificate containing the names of the 
three persons whose grades are highest on the 
proper register shall be filed. From this 
certificate a selection is made and the per¬ 
son selected receives appointment. 

Sec. 2.—CLASSIFIED OFFICES AND 
DISTRICTS. 

Post-office service. 

1. Under the rules a post office is brought 
within the classified service immediately 
upon the establishment of city free delivery 
(or "letter carrier”) service. There are over 

K 


nine hundred classified post offices. The posi¬ 
tion of postmaster is not within the classified 
service, and is in no case subject to exami¬ 
nation. Whenever city free delivery is to be 
established at any post office, the Commis¬ 
sion will organize a board of examiners at 
such office, and that board will furnish ap¬ 
plicants with blank forms and all necessary 
information relative to the examination, 
which is always held preliminary to the es¬ 
tablishment of free delivery. 

Custom-house service. 

2. Under the Presidential order of July 
27, 1897, all customs districts are included 
within the classified service. 

Sec. 3. — POSITIONS EXCEPTED 
FROM COMPETITIVE EXAMI¬ 
NATION UNDER RULE VI. 

1. Post office service—All positions in clas¬ 
sified post offices are filled through exami¬ 
nation and certification except the follow¬ 
ing: 

(a) Not exceeding one private secretary or 
confidential clerk to the postmaster, if au¬ 
thorized by the Postmaster General, at each 
post office w r here the receipts of the last pre¬ 
ceding fiscal year amounted to as much as 
$350,000. 

(b) One assistant postmaster or the chief 
assistant to the postmaster, of whatever des¬ 
ignation, at each post office. 

(c) Not exceeding one auditor at the post 
office at New York City. 

(d) Not exceeding one finance clerk, If au¬ 
thorized by law and regularly and actually 
assigned to act as auditor, at each post 
office where the receipts for the last pre¬ 
ceding fiscal year amounted to as much as 
$350,000. 

(e) Not exceeding one cashier or finance 
clerk at each first class post office. 

(f) Not exceeding one cashier and one 
finance clerk at each post office where th* 
receipts for the last preceding fiscal year 
amounted to as much as $500,000. 

(g) Not exceeding one cashier and two 
finance clerks at each post office where the 
receipts for the last preceding fiscal year 
amounted to as much as $1,000,000. 

(h) Not exceeding one cashier and three 
finance clerks at each post office where the 
receipts for the last preceding fiscal year 
amounted to as much as $2,000,000. 

(i) Not exceeding one clerk, who shall be 
a regular physician, at each first class post 
office, when authorized by the postmaster 
general, to examine applications for sick 
leave, and also to act as a general utility 
clerk. 

Custom House Service. 

2. The list of positions excepted from com¬ 
petitive examination in the custom house ser¬ 
vice is as follows: 

(a) Not exceeding one cashier in each cus¬ 
toms district, if authorized by the Secretary 
of the Treasury. 

(b) Not exceeding one chief or principal 
deputy or assistant collector at each customs 
port; and not exceeding one principal dep¬ 
uty collector of customs at each sub-port or 
station. 

(c) Not exceeding one deputy naval officer 
at each customs port where a naval officer is 
authorized by law. 

(d) Not exceeding one deputy surveyor of 
customs at each customs port where a sur¬ 
veyor is authorized by law. 

(e) Not exceeding one private secretary or 
confidential clerk, if authorized bv the Sao. 





retary of the Treasury, to the collector of 
each customs district where the receipts for 
the last preceding fiscal year amounted to 
aa much as $500,000. 

(f) Not exceeding one private secretary or 
confidential clerk, if authorized by the Secre¬ 
tary of the Treasury, to each of the apprais¬ 
ers at the ports of Boston, New York and 
Philadelphia, respectively. 

(g) Not exceeding one counsel before the 
Board of United States General Appraisers. 

(h) Not exceeding one paymaster in the 
New York customs district. 

(i) All positions in Alaska. 

Appointments to the positions named in 

this rule under a, b, c and d, in the custom 
house service, shall be subject to an examina¬ 
tion to be prescribed by the Secretary of the 
Treasury, not disapproved by the commission, 
equivalent to the examination held by the 
commission for positions of like grade. Such 
examination shall be conducted by the com¬ 
mission in accordance with its regulations: 
Provided, That examinations may be waived 
by the Secretary of the Treasury for appoint¬ 
ments in the Alaska customs service. 

For information in regard to any of 
the above named positions, applicants 
should apply to the Postmaster Gen¬ 
eral or the Secretary of the Treasury, 
as the case may be. 

Sec. 5.—APPLICATION REGULA¬ 
TIONS. 

NOTE—Except In n general way these 
regulations do not apply to any 
branches of the classified service ex¬ 
cept the post olllce and custom house 
branches. 

REGULATION I. 

Time limit for tiling. 

At all post offices and custom houses, ex¬ 
cept at the New York custom house, where 
regular scheduled annual examinations are 
held application Hank, should be given out 
upon request and accepted at any time. At 
offices where examinations are held only 
when elisibies ..re needed applications will 
be given out and received only after an ex¬ 
amination has been announced. 

All applications for examinations must be 
presented to the board on or before the 
date fixed by the Commission for closing the 
receipt of applications. Applications filed 
after such dates will be approved for the 
next examination, except at those offices 
where examinations are held only when eli- 
gibles are needed, in which cases such appli¬ 
cations will not be received. 

No application shall be approved which is 
dated, or which has vouchers that are dated, 
more than six months prior to the time of 
its receipt by the board. When an applica¬ 
tion is approved and the applicant given an 
opportunity for examination for any office 
and he is not examined, the application may 
be used for any examination for that office 
which may be held, approximately, one year 
after the date of the examination for which 
it was originally filed. If not used within 
that period it will be canceled. 

REGULATION II. 

Date of accepting'. 

No person shall be admitted to an exam¬ 
ination whose application has not been pre¬ 
viously presented to the board and ap¬ 
proved in accordance with Regulation 1. 
Boards are prohibited from accepting ap¬ 
plications for an examination after the date 
set for the close of the receipt of applica¬ 
tions for that examination, and from ad¬ 
mitting persons who have not complied with 
the requirements and procured admission 
cards or other proper authority in advance. 


CIVIL SERVICE GUIDE. n 


An application will be good for only one 
grade of examination. 

REGULATION III. 

All Questions to be Answered in Ink. 

Every question in the application must 
be fully answered. All writing in the ap¬ 
plication, vouchers and certificates thereof 
must be in ink, and in the handwriting of 
the signer. 

REGULATION IV. 

Name to be uniform. 

In all places in the application, vouchers, 
and certificates, the initials and surname of 
the applicant must be correctly given, and 
must be uniform or consistent throughout 
the application. Women must prefix the 
title Miss or Mrs. The post office address 
on the outside of the application should be 
in the handwriting of the applicant, and will 
be changed only upon the written order of 
the applicant, which order, when received, 
will be filed with the application. 

REGULATION V. 
Citizenship. 

All applicants must make oath in their 
application to their United States citizen¬ 
ship. In the case of foreign-born citizens, 
proof of citizenship must be furnished. If 
naturalized, the certificate of naturalization 
must accompany the application. A foreign 
born person who claims that his parents 
were citizens of the United States at the 
time of his birth must furnish the sworn 
statements of two disinterested persons that 
it is generally believed that the parents of 
such applicant were, at the time of the 
birth of the applicant, citizens of the United 
States, and that they did not then or at any 
subsequent time during the minority of the 
applicant renounce or legally express their 
intention of renouncing their United States 
citizenship. A foreign-born citizen who was 
naturalized by the naturalization of his 
father or his mother while he was a minor 
must furnish the parent's certificate of nat¬ 
uralization and the sworn statements on 
form 44 of two disinterested persons to 
prove his identity as the child of the one 
whose certificate is furnished. A woman 
who claims naturalization through marriage 
to a citizen of the United States must fur¬ 
nish evidence of the husband’s citizenship 
(his certificate being required if he is a 
naturalized citizen) and evidence of her mar¬ 
riage to him. 

An application from a foreign-born person 
claiming citizenship, but failing to furnish 
the required proof, will be canceled. A dec¬ 
laration of intention to become a citizen will 
not be accepted in lieu of a certificate of nat¬ 
uralization, but when any alien who has de¬ 
clared his intent to become a citizen of the 
United States dies before he is actually nat¬ 
uralized, his widow and children shall be 
considered citizens of the United States, upon 
taking the oath prescribed by law. A person 
is not eligible to examination until fully 
naturalized. When naturalization papers are 
lost, certificate must he procured from the 
court that issued the naturalization papers 
showing the facts in the case. The same 
rules in regard to citizenship apply to women 
as to men. 

REGULATION VI. 

Jurat; legal residence. 

Every applicant must make oath to the 
statements in his application before an officer 
who is authorized to administer oaths for 
general purposes, and the officer’s signature 
must be authenticated by an official seal. If 


5 


the officer has no official seal, he must obtain 
a certificate of his authority from the proper 
officer who has the custody of an official seal, 
which certificate must be attached to the pa¬ 
per. 

Every applicant must make oath in his ap¬ 
plication to the place of his legal residence, 
which must be shown continuously to the ex¬ 
act date of application, and which must be 
corroborated by the vouchers required on hi« 
application paper. A married woman can 
have no other legal residence than that of 
her husband, and proof of the husband’s le¬ 
gal residence must accompany the applica¬ 
tion; but a married woman living apart or di¬ 
vorced from her husband may, for the pur¬ 
pose of filing an application for examination, 
claim legal residence other than that of her 
husband, but she must furnish a sworn 
statement of the facts on which her right 
to a separate legal residence is based. The 
Commission will decide in each case whether 
the evidence presented establishes the claim. 
The legal residence of minors is the same 
as that of the parents or guardians. Appli¬ 
cants are advised that the question as to 
where they have a right to claim legal resi¬ 
dence is a matter which the Commission can 
not determine for them. 

REGULATION VII. 
Observance of age limits. 

No application shall be approved if the 
applicant is under the minimum age required 
for the examination which he seeks, or if he 
is past the maximum age limitation on the 
date of examination. (See sec. 3 [j].) 

REGULATION VIII. 

Crime, persons Indicted for. 

A person who makes a false statement, or 
who is guilty of fraud or deceit in any matter 
connected with his application or examina¬ 
tion, or who has been guilty of crime or of 
infamous or notoriously disgraceful conduct, 
may be excluded from examination and cer¬ 
tification. Persons who have been indicted 
for, or convicted of, any crime must inclose 
with their applications a certified copy of the 
court proceedings showing the essential facte 
of the case. 

REGULATION IX. 

Applicant for or eligible from more 

than one examination. 

The entire classified service is arranged in 
branches as follows: The Departmental 
branch (including the Railway Mail and the 
Indian services), the Custom House branch, 
the Post Office branch, the Government 
Printing branch and the Internal Revenue 
branch. Subject to the restrictions of Regu¬ 
lation X and those hereinafter mentioned, 
a person may at the same time he an appli¬ 
cant for as many examinations in as many 
or the different branches of the service as he 
may desire, upon filing the proper applica¬ 
tions therefor, and his name will be entered 
on each of the registers of ellgibles secured 
from the examinations in which he attain* 
an eligible average, provided he requests the 
same in his application, except that no person 
shall at the same time be an applicant for 
or eligible from examination for more than 
one postal, customs, or internal revenue dis¬ 
trict, or for more than one position in such 
postal district; but an eligible for one postal, 
customs, or internal revenue district may be 
examined for another postal, customs, or in¬ 
ternal revenue district upon filing with his 
application for such examination a written 
request for the cancellation of his present 
eligibility for a postal, customs, or internal 
revenue district, which eligibility will not 
be canceled, however, except u^jg, fel* 







6 


CIVIL SERVICE GUIDE. 


-» 


said examination: Provided. That the re¬ 
strictions of this regulation shall not apply 
In cases of examinations which are held only 
when eligibles are needed and for which, 
consequently, it is desirable that all persons 
possessing the necessary qualifications 
should compete.. 

Whenever a person whose name Is upon 
more than one register is appointed from one 
of such registers, his eligibility on all regis¬ 
ters expires upon such appointment. He 
may, however, upon his written request at 
any time within the period for which eligi¬ 
bility would run if not canceled by appoint¬ 
ment, have his eligibility revived on one or 
more of such registers for the balance of 
such period. 

In any branch of the service except the 
post office an applicant may, if he so desires, 
upon filing one application and upon indicat¬ 
ing it in his application, have his name en¬ 
tered Upon the registers for all positions for 
entrance to which the same examination is 
given, provided he is physically qualified and 
within the proper age limitations. Appli¬ 
cants will not, however, be allowed to change 
the designations of the registers upon which 
they desire their names entered, as indicated 
in their applications, after the date set for 
the close of receipts of applications for any 
examination. 

REGULATION' X. 
Re-examination, 

A person who takes an examination for the 
classified service will not be allowed re-ex- 
amination for the same position, or for any 
position covered by the same examination. 
Until approximately one year after the date 
of the former examination, except upon spe¬ 
cial authority of the commission, to be grant¬ 
ed when, in its opinion, equity or the needs 
of the service demand such action: Provided, 
Ttftt persons who pass or fail in any examina¬ 
tion may, upon filing a new application, be 
re-examined at the corresponding examina¬ 
tion held about one year later, though the 
full year may not have elapsed. In the event 
that they attain eligible averages in such re¬ 
examination, their names will be entered 
upon the register in the order of their grades, 
together with the other eligibles from the 
examination, and said entry will be treated 
as canceling their eligibility from the former 
examination. But in the event of their fail¬ 
ing in the second examination, the eligibility 
from the previous examination shall con¬ 
tinue. 

Re-examinations other than those named 
above will be granted only in very exceptional 
cases, in which injustice has for any reason 
been done or suffered, and in such cases 
the request for re-examination must be ac¬ 
companied by a sworn statement of the al¬ 
leged facts upon which it is based. A simple 
statement that the applicant did not do him¬ 
self justice will not be regarded as sufficient 
ground for allowing a re-examination. 

REGULATION' XI. 
Delinquency or misconduct. 

A person who has been separated from any 
branch of the service for delinquency or 
misconduct within one year next preceding 
the date of the examination selected is in¬ 
eligible, and applications from such persons 
will be canceled. A person who fails to re¬ 
ceive absolute appointment, after probation, 
to the grade for which he again applies, is 
ineligible for re-examination for one year 
from the expiration of his probationary serv- 

REGULATION XII. 

Vouchers. 

Vouchers Nos. 1, 2 and 3 must be executed 
by citizens of the United States who N&svw 
the following requirements: , 

They must each be at least 21 yeaH leg®, 1 


i" 


Two must be legal and actual bodily resi¬ 
dents of the state in which the applicant 
claims legal residence, and the third must be 
a legal resident of or actually engaged in 
business in the city or district in which the 
applicant desires appointment. 

They must have known the applicant for at 
least six months. 

Vouchers will not be accepted from the 
father, mother, sister, brother, son, daughter, 
husband, or wife of the applicant, and not 
more than one voucher will be accepted from 
a relative of a more remote degree of re¬ 
lationship. 

Not more than one voucher signed by the 
same person will be accepted, but the phy¬ 
sician who signs the statement or the officer 
who executes the jurat may also sign a 
voucher. 

REGULATION' XIII. 
medical certificates. 

Every applicant for the position of clerk 
(male or female) or carrier in any classified 
pest office and every male applicant for a 
position in the customs service must be ex¬ 
amined by a physician, who must execute 
the medical certificate on Application Form 
101 . 

Applicants for the position of male clerk 
and carrier in all post offices must be at 
least 6 feet 4 inches in height and 125 pounds 
in weight; otherwise their appilcations ■will 
be canceled. Female applicants are not re¬ 
quired to be of any specified height and 
weight, but must furnish the medical cer¬ 
tificate. 

(The Post Office Department has advised 
the commission that it will be useless to 
examine applicants for the position of clerk 
(male and female) and carrier who are de¬ 
fective in the following named particulars, 
as such persons ■will not receive appointment 
by that department: Deaf mutes, hunchbacks, 
persons having defective hearing, sight or 
speech; persons totally blind or blind in one 
eye; one-armed, one-handed or one-legged 
persons, or those having crippled arms or 
legs, and those suffering from asthma, con¬ 
sumption or hernia.) 

REGULATION' XIV. • 
Disposal of applications. 

All applications which are found to be cor¬ 
rect in form will be immediately approved, 
and admission cards will be mailed to the 
applicants. All applications which show the 
applicants to be ineligible for the examina¬ 
tions which they seek either on account of age, 
height, weight, citizenship, delinquency, or 
misconduct while in the service or for other 
reasons, will be canceled and retained in 
the files of the board and the applicants noti¬ 
fied of the cancellation and the reasons 
therefor. All applications which are de¬ 
fective in their execution, and can be cor¬ 
rected by the applicant, will be returned for 
correction, but an application which has 
been twice returned for correction and is 
still found to bo incomplete will be can¬ 
celed. 

REGULATION XV. 

Applications Part of Commission's 

Records. 

Applications which have been approved or 
canceled, and all examination papers of com¬ 
petitors, form parts of the official records of 
the commission, and cannot, under any cir¬ 
cumstances, be returned to the applicants or 
competitors. 

Sec. 6.—DATES OF EXAMINATIONS. 

Due notice of the time and of the place of 
examination will be given to each applicant 
whose application is approved and those who 
receive such notice should appear for exam¬ 


ination at least thirty minutes before the 
hour set for the commencement of the ex¬ 
amination (9 o’clock A. M.), and they should 
provide themselves with pen, penholder, pen¬ 
cil, eraser, and ink. The regular annual ex¬ 
aminations for the post office and custom 
house services are held as follows: 

Custom house service for the New York 
Custom House, first grade, second Monday in 
February; second grade, second Monday in 
May; third grade, second Monday in October. 
For all other custom houses, all grades, sec¬ 
ond Monday in July. 

Post office service (first class offices), the 
first Wednesday and Saturday after the loth 
of November. 

All other classified post offices, only when 
eligibles are needed. 

Except at the New York Custom House, 
applications for the annual customs and 
Post Office examinations must be filed with 
the local boards not later than June 22 and 
October 23, respectively; otherwise they will 
be approved for the next examination to be 
held. Applications should inquire of the 
secretary of the local board at the office 
where they desire examination, whether the 
examination will be held on Wednesday or 
Saturday, and whether a post office is of the 
first class or otherwise. In addition to the 
usual annual examination, extra examina¬ 
tions are held from time to time whenever 
the needs of the service demand them, but 
are never held simply for the convenience 
or benefit of individual applicants. No in¬ 
formation as to w-hen extra examinations 
will be held can be given; they will be an¬ 
nounced by the local boards, and applicants 
will thus be given an opportunity to file 
applications. The details incident to the 
preparation for an examination require that 
a date be set on which the receipt of ap¬ 
plications for a particular examination shall 
cease. Applicants should, therefore, in¬ 
quire of the secretary of the local board of 
examiners when the receipt of applications 
will close for an extra examination in which 
they wish to compete, in order that their 
applications may be filed in due time. Fail¬ 
ure to observe the requirements as to time 
of filing applications will prevent an ap¬ 
plicant from being examined. 

Sec. 7.—CITIES IN WHICH EXAMI¬ 
NATIONS ARE HELD. 

Examinations for the Post Office and Cus¬ 
tom House services can be taken only in the 
city or district in which employment is de¬ 
sired. The examination may be held in 
the Post Office building, or in such building 
as may be secured for the purpose by the 
board of examiners. In case of misunder¬ 
standing as to the location of the examina¬ 
tion room, applicants should make inquiry 
at the post office or custom house, as the 
case may be. 

For the convenience of applicants for cus¬ 
tom house examinations there is given be¬ 
low a list showing, in the order of states, 
the headquarters of all customs districts, 
and also the name of eacfS district. For 
post offices, examinations are held in all 
cities where free delivery service has been 
established. 

Sec. 8.—RULES GOVERNING COM¬ 
PETITORS. 

The following is a copy of the printed in¬ 
structions which are furnished at the time 
of the examination: 

1. Copy your examination number from the 
upper right-hand corner of the declaration 
sheet which will be given you. Write the 







CIVIL SERVICE GUIDE. 


Dumber on your “preliminary sheet” for use 
on each sheet of the examination. 

2. See that each sheet received by you per¬ 
tains to the kind of examination which you 
are taking, and take care that you do not 
omit any of the sheets. Competitors are held 
responsible for errors and omissions. 

3. Note in the proper blank spaces the place 
and date of the examination, the examina¬ 
tion number and the time of commencing and 
completing each examination sheet. 

4. Unless otherwise stated you are not lim¬ 
ited in time on any sheet, but gauge your 
work on each sheet so as to complete the ex¬ 
amination within the limit of time prescribed 
for the entire examination. Time is reck¬ 
oned from the moment of receiving the first 
examination sheet. No allow'ance will be 
made for time lost in or out of the exam¬ 
ination room. 

6 . Do not leave the room, If possible to 
avoid it, with a sheet before you unfinished, 
for if you do the sheet will be taken up and 
will not be returned to you. A competitor 
In an examination of five hours or less is 
not allowed to leave the room until he has 
finished his examination, except in case of 
extreme necessity. No competitor shall leave 
the room at any time without permission of 
the examiner. 

6 . Read carefully the printed instructions 
on each sheet before commencing work there¬ 
on. 

7. If necessary, the back of a sheet may be 
used to complete your work, unless direc¬ 
tions to the contrary are printed ou the 
sheet. 

8 . An examination sheet spoiled by you 
cannot be exchanged for another of the same 
kind. 

9. Perform all work on each examination 
sheet with ink. 

10. Pencil and scratch paper may be used 
in preliminary work, except in the spelling 
exercise, which must be written with ink di¬ 
rectly on the examination sheets from the 
dictation of the examiner. 

11. Use no blank paper except that fur¬ 
nished by the examiner in charge, and on 
completing an examination sheet hand in the 
blank paper pertaining to that sheet. Have 
all your work complete on the examination 
sheet, however, as the blank paper is col¬ 
lected, not for consideration in the marking, 
but for destruction. 

12. No helps of any kind are allowed. Be¬ 
fore the examination is commenced hand to 
the examiner any written or printed matter 
that you may have which might, if used, aid 
you in your work. Do not make a copy of 
any of the questions to be taken from the ex¬ 
amination room. 

13. All conversation or communication be¬ 
tween competitors during the examination is 
strictly prohibited. 

14. Do not copy or attempt to copy from 
the work of any competitor, or permit any 
competitor to copy from your work or to read 
the examination sheets in your possession. 

13. All necessary explanations will be made 
to the whole class. Examiners are forbidden 
to explain the meaning of any question or 
to make any remarks or suggestions that 
may assist in its solution. 

16. From one to three months may elapse 
before you are notified of your standing. No 
unnecessary delay will occur in marking your 
papers, and you are requested not to increase 
the labors of the Commission by making in¬ 
quiries in regard to your standing, unless 
you have reason to believe that the notice to 
you has miscarried. 


To Clerk and Carrier Competitors only. 

17. In the clerk-carrier examination sheet 
6 contains the seventh subject—Reading ad¬ 
dresses. This sheet is not handled by the 
competitor. The exercise consists of the 
reading of twenty-five cards, on each of 
which is written a name and an address. 
As soon as convenient, during the day, each 
competitor will be taken aside for this exer¬ 
cise. If the reading is completed in one and 
one-half minutes, the competitor receives 
100 for speed, a proportionate deduction 
being made for time consumed in excess of 
one and one-half minutes. If the reading 
consumes five minutes, the competitor re* 
ceives only 60 for speed; and if the reading 
is not completed at the expiration of five 
minutes, the competitor will be stopped and 
a proportionate deduction be made from 60 
for each card not read. Speed and accuracy 
have equal weight in determining the mark 
on the exercise. Each name and address on 
a card must be read in full without abbre¬ 
viation. If an address or part of an ad¬ 
dress is incorrectly read and read the second 
time, the second reading will be ignored, 
and the competitor will simply lose time by 
repeating. Every error, abbreviation, or 
omission will be noted on the sheet by the 
examiner. 

Sec. 9.—SPECIMEN EXAMINATION 
QUESTION! 

The questions are different at each exami¬ 
nation, but the following are in subject and 
grade fair specimens. No other specimen 
questions can be furnished to applicants. 
The different subjects are weighed accord¬ 
ing to their relative importance in the ex¬ 
amination. In determining the general aver¬ 
age of a competitor, the average on each 
subject is multiplied by the number indicat¬ 
ing the relative weight of the subject, and 
the sum of these products divided by the 
sum of the relative weights gives the gen¬ 
eral average. The following form shows the 
method of obtaining the general average, 
after the average on each subject has been 
determined. The figures in the column be¬ 
low headed "Averages” are assumed aver¬ 
ages inserted to illustrate the method of 
obtaining the general average: 

(a) Post Office Service. 

CLERK-CARRIER EXAMINATION. 

(Time allowed, 4V4 hours.) 

Product of 
averages 
Relative multiplied 


Subjects. Averages. 

First—Spelling (sec- 

weights, by weights. 

ond grade. 

Seco n d—Arithmetic 

90 

2 

180 

(second grade). 

Third—Letter writing 

80 

2 

160 

(second grade). 

75 

2 

150 

Fourth—Penmanship.. 
Fifth—Copying from 
plain copy (second 

70 

2 

140 

grade) . 

Sixth—Geography of 

the United States 

too 

2 

200 

(second grade). 

Seventh—Reading ad- 

80 

S 

410 

dresBes ... 

90 

5 

450 

Total . 


20 

1,680 

General average . 



S4 


FIRST SUBJECT—Spelling'. 


The spelling is dictated by the examiner, 
and the words are written by the competitor 
in the blank spaces provided on the first 
sheet of the examination. The examiner pro¬ 
nounces each word and gives its definition; 
the competitor is required to write only the 
word, and not its definition. The following 
list of twenty words are given as a sample of 


the kind of words which will be selected for 
the exercise in spelling: 1, Absence; 2, Offi¬ 
cially; 3 Miscarried; 4, Admissible; 5, Build¬ 
ing; 6, Cancellation; 7, Circular; 8, Commer¬ 
cial; 9, Decision; 10, Separate; 11, Com¬ 
mittee; 12, Revenue; 13, Specific; 14, Parties; 
15, Fraudulent; 16, Possession; 17, Disal¬ 
lowed; 18, Voucher; 19, Certify; 20, Mer¬ 
chandise. 

SECOND SUBJECT—Arithmetic. 

(N. B,—In solving problems the work should 
be not merely indicated but all the figures 
necessary in solving each problem should be 
given in full. The answer to each problem 
should be Indicated by writing “Ans.” after 
it.) 

Question 1. This question is simply a test 
in addition and subtraction. 

Question 2. Multiply 13 17-25 by 7.08, and 
divide the product by .96. (Solve by decimals). 

Question 3. There are employed at a certain 
post office 5 clerks at $600 per annum each, 
6 at $800 each, and 3 at $900 each. What is 
the average monthly salary per clerk? 

Question 4. If each clerk can distribute 
mail matter at the rate of 40 pieces per min¬ 
ute, each carrier at the rate of 25 pieceB, and 
each stamper at the rate of 20 pieces, how 
long will it take 5 clerks, 8 carriers, and 10 
stampers to distribute a mail containing 96,000 
pieces? 

Question 5. 4 carrier makes 4 trips a day, 
carrying 64 letters and 32 papers each trip. 
The letters average in weight *4 ounce each, 
and the papers 2 ounces each. How many 
pounds of mail does he deliver in a day? 

THIRD SUBJECT—Letter writing. 

This exercise is designed chiefly to test the 
competitor’s skill in simple English compo¬ 
sition. In marking the letter, its errors in 
form and address, in spelling-, capitals, 
punctuation, syntax, and style, and its ad¬ 
herence to the 'subject are considered. The 
competitor is required to write a letter on 
one of two subjects given. 

FOURTH SUBJECT—Penmanship. 

The mark on penmanship will be deter¬ 
mined by legibility, rapidity, neatness, and 
general appearance, and by correctness and 
uniformity in the formation of words, let¬ 
ters, and punctuation marks in the fifth sub¬ 
ject-copying from plain copy. 

FIFTH SUBJECT—Copying from plain 
copy. 

In this exercise the competitor is required 
to copy seven or eight printed lines consist¬ 
ing of about 130 words. (See fifth subject, 
first-grade, custom-house examination). 

SIXTH SUBJECT—Geography of the 

United States. 

The questions in geography are confined to 
the United States, and relate to the location 
of states, prominent cities, etc. 

SEVENTH SUBJECT — Rending Ad¬ 
dresses. 

This sheet is not handled by the competitor. 
The exercise consistsofthereadingoftwenty- 
five card3, ou each of which is written a 
name and an address. As soon as conveni¬ 
ent during the day, each competitor will be 
taken aside for this exercise. If the read¬ 
ing is completed in 1% minutes, the com¬ 
petitor receives 100 for speed, a proportion¬ 
ate deduction being made for time consumed 
in excess of 1(4 minutes. If the reading 
consumes 5 minutes, the competitor re¬ 
ceives only 60 for speed; and if the reading 
is not completed at the expiration of 5 
minutes, the competitor will be stopped and 
a proportionate deduction will be made 
from 60 for each card not read. Speed and 



















CIVIL SERVICE GUIDE. 




accuracy have equal weight In determining 
the mark on the exercise. Each name and 
address on a card must be read in full with¬ 
out abbreviation. If an address or part of 
an address is incorrectly read and read the 
second time, the second reading will be ig¬ 
nored, and the competitor will simply lose 
time by repeating. Every error, abbrevia¬ 
tion, or omission will be noted on the sheet 
by the examiner. No sample cards can be 
furnished applicants. 

(b) Custom House Service. 

There are three grades of general exam¬ 
inations for this service, namely: . 

FIRST GRADE. 

(Time allowed, 5V4 hours.) 

1 } 1 * I % t n 


Relative 

Subjects. weights. 

First—Spelling . 1® 

8econd—Arithmetic . 23 

Third—Letter writing . IS 

Fourth—Penmanship . 15 

Fifth—Copying from plain copy. W 

Sixth—Copying from rough draft. 10 

Seventh—Geography . 15 

Total . 100 

SECOND GRADE. 

(Time allowed, 4 hours.) 

Relative 

Subjects. weights. 

First—Spelling . 24 

Second—Arithmetic .. 20 

Third—Letter writing . 20 

Fourth—Penmanship .i... 20 

Fifth—Copying from plain copy. 20 

Total . 100 

THIRD GRADE. 

(Time allowed, 3 hours.) 

Relat'.ve 

Subjects. weights 

First—Spelling . 20 

Second—Arithmetic . 20 

Third—Letter writing . 20 

Fourth—Penmanship .: . 20 

Fifth—Copying from plain copy. 20 

Total . 100 


The first-grade examination will be given 
to applicants for such deputy officer posi¬ 
tions as may be subject to examination, and 
for clerk (male and female), and day in¬ 
spector. 

The second-grade examination will be 
given to applicants for the positions of as¬ 
sistant weigher, messenger, and sampler. 

The third-grade examination will be given 
to applicants for the positions of watchmen, 
night inspector, opener and packer, in- 
Bpectress, foreman, Janitor, attendant, por¬ 
ter and classified laborer. Applicants for the 
grade of boatman will be rated only upon 
age, experience, and intelligence, character 
as a workman, and physical condition, ex¬ 
cept in positions in which educational qual¬ 
ifications are desired. In such cases the 
third-grade examination will be given in ad¬ 
dition to the elements named. 

First Grade Custom House Service Ex¬ 
amination. 

FIRST SUBJECT—Spelling:. 

Spelling is dictated by the examiner. The 
words are written by the competitor in the 
blank spaces indicated on the first sheet of 
the examination. 

The examiner pronounces each word and 
gives its definition. The competitor is re¬ 
quired to write only the word and not its 
definition. 

SECOND SUBJECT—Arithmetic. 

'*This subject will embrace problems in 
fundamental rules, fractions, percentage (in¬ 
terest and discount), and analysis. 

(N. B.—In solving problems the processes 
should be not merely indicated, but all the 


figures necessary in solving each problem 
should be given in full. The answer to each 
problem should be indicated by writing 
“Ans.” after It.) 

Question 1. This question comprises a test 
in adding numbers across and finding the 
grand total. There are usually three col¬ 
umns of about twelve numbers each to be 
added. The arrangement of the columns is 
shown below, but only two numbers are 
placed in each column, being intended mere¬ 
ly to explain the test: 

3517 I 7169 I 4931 . 

6326 ] 5145 1 676 . 

Grand total. 


Question 2. Multiply 321.6555 by 819%; from 
the product subtract 16042.0918, and divide 
the remainder by 5. 

Question 3. What is the value of 72 yards 
of goods weighing 2% pounds to the yard, 
composed of 5 parts of silk worth $4 per 
pound, 3 parts of cotton worth $0.48 per 
pound, and one part of worsted worth $1.75 
per pound? 

Question 4. The total amount of duty on 
two invoices was $409.50. The rate of duty 
on the first invoice was 25 per cent, and on 
the second 18 per cent. Had the rate of duty 
on the second been also 25 per cent, the total 
duty on the two invoices would have been 
$490. What was the value of each invoice? 

Question 5. At the rate of 15 cents per 
square yard and 30 per cent, ad valorem, 
what is the amount of duty on 38 pieces o f 
drugget, each 24 yards long and 45 inches 
wide, costing 2-5 of a pound sterling per 
linear yard? (£=$4.8665.) 

THIRD SUBJECT—Letter Writing. 

The competitor is required to write a let¬ 
ter on one of two subjects given. 

This exercise is designed to test the com¬ 
petitor’s knowledge of simple English com¬ 
position and his general intelligence. In 
marking the letter, its errors in form and 
address, in spelling, capitals, punctuation, 
syntax and style, and its treatment of the 
subject are considered. 

The competitor must avoid allusion to his 
political or religious opinions or affiliations. 
The letter must contain not less than 150 
words, must be addressed to the “United 
States Civil Service Commission, Washing¬ 
ton, D. C.,” and must be dated at the place 
where the examination is held. The exami¬ 
nation number, and not the name of the com¬ 
petitor, must be used for a signature to the 
letter. 

FOURTH SUBJECT—Penmanship. 

The mark on penmanship will be deter¬ 
mined by legibility, rapidity, neatness and 
general appearance, and by correctness and 
uniformity in the formation of words, letters 
and punctuation marks in the exercise of the 
fifth subject—copying from plain copy. 

FIFTH SUBJECT—Copying from plain 
Copy. 

N. B. — Paragraph, spell, capitalize and 
punctuate precisely as in the copy. All 
omissions and mistakes are taken into con¬ 
sideration in marking this exercise. 

Make an exact copy of the following: 

Sec. 3. That whenever, in the judgment 
of the head of any Department, the duties 
assigned to a clerk of one class can be as 
well performed by a clerk of a lower class 
or by a female clerk, it shall be lawful for 
him to diminish the number of clerks of the 
higher grade and increase the number of 
clerics of the lower grade within the 
limit of the total appropriation for such 


clerical service: Frovided, That in mak¬ 
ing any such reduction of force in any of 
the Executive Departments the head of such 
Department shall retain those persons who 
may be equally qualified who have been hon¬ 
orably discharged from the military or naval 
service of the United States, and the widows 
and orphans of deceased soldiers and sailors. 
(19 Stats., 255.) 

SIXTH SUBJECT—Copying from rough 
draft. 

Tlie competitor is required to make a fair 
copy, on a blank sheet, of a rough-draft 
manuscript, punctuating and capitalizing 
properly, writing in full all abbreviated 
words, and correcting errors in syntax and 
orthography. 

SEVENTH SUBJECT—Geography. 

This subject is given in the first-grade ex¬ 
amination only. 

The following are samples of questions 
which were used In this examination: 

1. Name states as follows: Two that border 
on the Columbia River; two that border on 
both the Missouri and Mississippi rivers; 
two that border on both Virginia and the 
Ohio River; two that border on New Jersey; 
two that border on the Savannah River. 2. 
In what state is each of the following named: 
Penobscot Bay, Corpus Christl Bay, Puget 
Sound, Pearl River, Oneida Lake. 3. Name 
the largest city In each of the following 
named states, and name the river or body of 
water on which each city required is situ¬ 
ated: Connecticut, Mississippi, Nebraska, 
Minnesota, Ohio. 4. In what state is each 
of the following named prominent cities lo¬ 
cated: Racine, Bangor, Allegheny, Charlotte, 
Cairo, Los Angeles, Shreveport, Fargo, 
Evansville, Ogdensburg. 5. In what foreign 
country, colony, or possession is each of the 
following named prominent cities: Bremen, 
Buenos Ayres, Yokohama, Cape Town, 
Havre, Melbourne, Adrianople, Ottawa, Te¬ 
heran, Panama. 

Second and Third Grade Custom House 
Service Examinations. 

The second grade examination Is similar 
to that for the first grade, with these ex¬ 
ceptions: Arithmetic embraces problems in 
the four fundamental rules, common and 
decimal fractions. The letter must contain 
not less than 125 words. Copying from 
rough draft and geography are omitted. 

The third-grade examination is similar to 
that for the second grade, with these ex¬ 
ceptions: In the spelling exercise the words 
are less difficult. Arithmetic embraces sim¬ 
ple tests in addition, subtraction, multipli¬ 
cation, division and United States money. 
The letter must contain not less than 100 
words. 

Sec. 10.—METHOD OF MARKING 
EXAMINATION PAPERS. 

The following method is observed in 
marking examination papers by the exam¬ 
ining division of the Commission: 

After an examination is held the papers 
are arranged by sheets or subjects and are 
forwarded under seal to the Commission. 
When they are reached in the order of mark¬ 
ing, they are distributed by sheets to the 
examiners. Examiner A being given all of 
sheets 1. Examiner B all of sheets 2. Ex¬ 
aminer C all of sheets 3, and so on, the 
sheets being distributed to as many exam¬ 
iners as there are subjects in the particular 
examinations to be marked. After the pa¬ 
pers are marked in the first instance they 



































CIVIL SERVICE GUIDE. 


9 


are redistributed, and the first marking is 
reviewed by other examiners When all o£ 
the papers of an examination have been 
marked and reviewed, those of each com¬ 
petitor are then for the first time assem¬ 
bled or brought together, his general aver¬ 
age is ascertained, his declaration envelope 
Is opened, and the declaration sheet to 
which he has signed his name is attached to 
his examination papers. The identity of the 
competitor, therefore, is not disclo=“d. until 
his papers have been marked and reviewed 
and his general average determined. As the 
charges for specific errors are all fixed by 
the rules for marking, and as each subject 
is marked by one examiner and reviewed by 
another, it will be seen that absolute im¬ 
partiality, accuracy and uniformity are se¬ 
cured in the work. 

Appeals from the markings are sometimes 
made by competitors, but the prospect of 
securing a higher average by such action is 
very remote. Errors on the part of exam¬ 
iners in making charges are seldom found, 
as the work of each examiner is verified and 
checked in every particular by another. 

The papers of all the competitors in an 
examination must be marked at the same 
time, and no competitor’s papers will be 
made special, or be marked in advance of 
others. 


RULES FOR MARKING EXAMINATION 
PAPERS. 


As soon as practicable after an examina¬ 
tion the papers of the competitors shall be 
marked and the general average of each as¬ 
certained. 

All examination papers shall be marked 
under the following rules: 


Mark every correct answer. 100 
Mark every faulty answer ac¬ 
cording to its value on a 
scale of 100, as herein spe¬ 
cifically directed and deduct 
the sum of the error marks 
of each answer from 100. 


The differ¬ 
ence be¬ 
tween the 
sum of the 
error marks 
of each an¬ 
swer and 100 
will be the 
mark of the 
answer. 


Rales For Marking Spelling. 

From 100 
deduct: 

(1) For each error in spelling when 

the exercise consists of 20 
words . 5 

(2) For each error in capitalization 1 

(3) For each failure to use the hy¬ 

phen when required in a 
compound word . 2 

(4) For each wrong use of the hy¬ 

phen . 2 

(5) For dividing a word, properly 

written solid, into two or 
more parts, each part being 
a distinct word, or for writ¬ 
ing a simple word as a 
compound word. 2 

Rales For Marking Arithmetic. 

(1) For wrong process, producing 

incorrect result in problems 
involving but one step or op¬ 
eration . 100 

(2) For the first wrong process in 

problems involving more 
than one step or operation, 
from 100 deduct 25 to 75, ac¬ 
cording to gravity of error: 
for each subsequent wrong 
process, according to gravi¬ 
ty of error. 10 to 75 


.•» ' From 100 

deduct: 

(3) For error of one or more places 

in pointing off decimals.... 25 

(4) For each evasion of a decimal 

or common fraction test in 
copying from printed ques¬ 
tion or from work. 25 

(5) For each error in computation, 

provided that in solution 
where the possible maxi¬ 
mum number of chargeable 
errors in computation is 
less than 10 a proportionate 
charge shall be made for 


each error . io 

(6) For error in copying figures 

from printed question or 
from work, wrong result 
being obtained . 10 

(7) For error in copying figures 

from printed question or 
from work, wrong result 
being obtained . 5 

(8) For indicating wrong process, 

but performing correct proc¬ 
ess . 5 

(9) For incorrect or inconsistent 

punctuation . 5 to 10 

(10) For each improper use of the 

symbol or designation 
or c. in connection with a 
decimal expression . 5 to 10 

(11) For each improper or incorrect 

designation of a partial or 

final result . 5 


(12) For failure to indicate the an¬ 

swer in problems by the 
letters "Ans.,” or otherwise 
when the answer is ob¬ 
scured by improper ar¬ 
rangement . 5 

(13) For each failure to use the sign 

$ or £, or any other mone¬ 
tary or commercial sign, or 
any sign by which the re¬ 
lations of quantities are 
expressed, when the use of 
such is required in the 
statement of a solution of 
a problem . 5 

(14) For errors in denominate 

number in quantity of one 
denomination contained in 
a unit of a higher de¬ 
nomination, or a failure to 
express the answer in the 
several denominations, be¬ 
ginning with the highest, 
according to the gravity of 
the error . 10 to 25 

(15) For fractions in answer not 

reduced to lowest terms .... 5 to 10 

(16) For an approximate result not 

sufficiently exact, or not fol¬ 
lowed by the proper plus sign 
or minus sign . 5 to 10 

(17) If, when work or operation in 

full is required, the correct 
answer Is given, but no work 
is shown, according to quan¬ 
tity of work required in so¬ 
lution ... 25 to 75 

(18) If, when work or operation in 

full is required, more than 
the mere answer is given, 
and the process is neither 
clearly indicated nor written 
in full, according to gravity 


of error . 5 to 35 

(19) For use of superfluous ciphers.. 5 


From 100 
deduct: 


(20) For superfluous or irrelevant 

work not canceled . 10 

(21) For giving proof instead of solu« 

tion, according to gravity of 
error . 10 to 75 

(22) For complex statement, process, 

or method, right result being 
produced . 10 


Rales for Marking Penmanship. 

Mark penmanship according to its value on 
a scale of 100. 

In determining the mark on penmanship, 
legibility, rapidity, neatness and general ap¬ 
pearance, as well us correctness and uniform¬ 
ity in the formation of words, letters, and 
punctuation marks, will be considered, and it 
shall be proper for the examiners to be guid¬ 
ed in a general way by the following scheme: 
Perfect, 100; very excellent, 95 to 90; excel¬ 
lent, 90 to 85; very good, 85 to 80; good, 80 
to 75; ordinary, 75 to 70; poor, 70 to 65; very 
poor, 65 to 50. Below the grade of “very 
poor," 50 to 10. 

Rules for Marking: Letter Writing:. 

In marking the letter, its errors in form 
and address, in spelling, capitalization, punc¬ 
tuation, syntax, and style, and its adherence 
to and treatment of the subject given will be 
considered and its value in the judgment of 
the examiners marked on a scale of 100. 

In determining the mark for letter writing 
it shall be proper for the examiner to be 
guided in a general way by the following 
scheme: 

Excellent, 100 to 90; good, 90 to 80; fair, 
80 to 70; ordinary, 70 to 60; poor, 60 to 50; 
very poor, 50 to 25; practically worthless, 25 
to 0. 

Rnles for Marking: Copying from 
Kongli Draft. 

From 100 
deduct: 

(1) For each error in orthography, 

provided that no charge shall 
be made for the repeated 
misspelling of the same word 
or stem in the same man¬ 
ner . 3 

(2) For each error in syntax, pro¬ 

vided that no additional 
charge shall be made for 
changes necessarily result¬ 
ing from a given method of 
correction or attempted cor¬ 
rection . 3 

(3) For each change in tense, num¬ 

ber, etc., which does not re¬ 
sult in an error of syntax 
or essential change in the 
meaning . 1 

(4) For each word omitted, insert¬ 

ed, or substituted involving 
a test or essential change of 
meaning (not more than 10 to 
be charged for the first ten 
words of each omission, and 
one for each word thereafter, 
and not more than 10 for the 
omission of each indicated 
insertion) . 3 

(5) For each word omitted, insert¬ 

ed, or substituted involving no 
test or essential change of 
meaning, and for each word 
repeated . 1 

(6) For each error in capitalization, 

punctuation, indentation, 
paragraphing, or in division 
of words . 1 

(7) For each error in transposition 

of inclosures . g 








































10 


CIVIL SERVICE GUIDE. 


From 100 
deduct: 

(8) For each error in transposi¬ 
tion of words or groups of 
words, provided that for a 
transposition of two words 
which improves the sen¬ 
tence and involves no test 


no charge shall be made.. 3 

(9) For each abbreviation . 1 to 2 

(10) For each failure to use hyphen 

when required, or for each 
wrong use of the hyphen.. 1 

(11) For irregularity in left hand 

margin . 1 to 3 


(12) For each word interlined or 

canceled (charge not to ex¬ 
ceed 5 for any one interlin¬ 
eation or cancellation), for 
each blot, and each altera¬ 
tion if not neat. 5 

(13) For pen rests, according to 

gravity of error, only one 

charge to be made. 1 to 2 

(11) For stenographic periods (as x), 

only one charge to be made. 1 

(15) For signing name. 5 

Rules for Marking Geography. 

In marking this subject each answer shall 
he marked, in the judgment of the examin¬ 
ers, according to its value on a scale of 100. 

When the question requires in the answer 
a specified number of states, countries, per¬ 
sons, places, locations, or things, the quo¬ 
tient arising from the division of 100 by the 
number of states, countries, etc., required 
shall be the credit to be given for each 
state, country, etc., correctly named. If a 
greater number is given in the answer than 
is required, the additional number of states, 
countries, etc., shall be added to the num¬ 
ber required by the question, and the quo¬ 
tient arising from the division of 100 by 
the number thus obtained shall be the credit 
to be given for each state, country, etc., 
correctly named. 

Rules for Murlving Writing from 
Plain Copy. 

From 100 
deduct: 

(1) For each error in orthography 

(2) For each word or figure omit¬ 

ted, repeated, or improper¬ 
ly inserted: Provided, That 
a deduction of 10 shall be 
made for two or more con¬ 
secutive words, if the words 
do not Constitute more than 
one printed line of the copy; 
that a deduction of 15 shall 
be made for more than one 
line, but not to exceed one 
and one-half printed lines; 
that a deduction of 20 shall 
be made for two printed 
line’s or more than one- 
half lines; and that a 
proportionate deduction shall 
be made for a greater 
number of printed lines: 
Provided further, That if 
the copying exercise shall 
consist of less than five 
printed lines the charge for 
the omission of one or more 
printed . lines shall be 
double. 

(3) For each word inserted or 

added . 

(4) For each word or figure substi¬ 

tuted . 

(6) For each transposition. 


From 100 
deduct: 


(6) For each abbreviation not in the 

copy . 5 

(7) For each failure to capitalize 

according to copy. 5 

(8) For each failure to punctuate 

according to copy. 5 

(9) For each failure to paragraph 

according to copy. 5 

(10) For irregularity in left hand 

margin . 5 


(11) For misdivision of a word at the 

end of a line. 

(12) For each omission or improper 

use of the hyphen in dividing 
a word at the end of a line. 

(13) For failure to indent as in copy 

(only one charge to be made 
in the exercise). 

(14) For each variation from the 

printed copy in the use of 
parentheses, brackets, or the 
hyphen . 

(15) For each word altered, inter¬ 

lined, or canceled; for each 
blot, and for each minor 
erasure, if not’ neat: Pro¬ 
vided, That not more than 5 
shall be charged for one in¬ 
terlineation or cancellation 
or for blots. 

(16) For failure to indicate, or for 

improperly indicating, ital¬ 


ics, small caps, etc. 5 

(17) For pen rests, only one charge 

to be made in the exercise.. 5 

(18) For using stenographic period 

(thus, X), only one charge 

to be made in the exercise.. 5 

(19) For signing name. 5 

(20) For misplacement, want of neat¬ 

ness, etc... 3 to 5 


Rules for Marking the Rending of 
Addresses. 

(Post Office Service.) 

Two marks are given for this subject—one 
for accuray, the other for speed. The sum 
of the marks for accuracy and speed, di¬ 
vided by 2, gives the average for the subject. 

A charge of 2 will be made for each error, 
not exceeding two errors for each card, on 
the cards which are read within the five 
minutes allowed for the exercise, and a 
charge of 4 will be made for each address 
not read within the five minutes (if there 
be any such). Subtract the sum of these 
errors thus found from 100 and the result 
will be the mark for accuracy. 

To ascertain the mark on speed the fol¬ 
lowing table should be used. The first col¬ 
umn indicates the number of minutes and 


seconds 

consumed in 

reading the 

addresses 

and the 

second column the mark 

for speed: 

Time 

Speed 

Time 

Speed 

consumed. mark. 1 consumed. 

mark. 

M.S. 

Per et. 

M.S. 

Per ct. 


. 100 

3:25. 

. 79 

1:40. 

. 90 

3:30. 

. 78 

1:50. 


3:35. 

. 77 


. 97 

3:40. 



. 96 

3:45. 



95 




94 

3:55. 



. 93 

4:00. 



. 92 

4:05. 



. 9114:10. 



_ 90'4:15. 



. 89 

4:20. 



. 88!4:25. 



. 87|4:30. 



. 86i 4:35. 



. 8314:40. 



. 8414:45. 



. 83j4:50. 



. 8214:55. 



. 81 

5:00. 


3:20. 





The above table shows the mark for min- 
5 j utes and fractions of minutes when the 
5 ‘ competitor reads all the addresses in five 


minutes or less. If all the 
not read within five minutes, 
be as follows for the number 

addresses are 
the marks will 
of cards read: 

Cards 

read. 

94 

Speed 
mark. 
Per ct. 

. 58 

Cards 

read. 

12 . 


Speed 
mark. 
Per ct. 
. 29 

23 

55 

11 . 



22 .... 

. 53 

10 . 


. 5* 

21 

50 

9. 


. 22 

20 

48 

8. 



19 

46 




18 

. 43 

6 . 



17. ... 

.. 41 

5 ”:.:.. 



16..., 

28 

4 . 



15 . . 

36 

3 . 



14. . 

, 34 

9 


. 5 

13 . 

.. 31 

1 . 


0 


If a competitor is allowed to consume more 
than five minutes in the reading of the cards, 
the number of cards considered as read with¬ 
in the prescribed limit will be such propor¬ 
tion of the number of cards actually read 
as five minutes are to the total number of 
minutes consumed, and the cards in excess 
of such number will be treated as if not 
read. 

Sec. 11.—CERTIFICATIONS AND AP¬ 
POINTMENTS. 

The relative standing of persons on any 
particular register may be changed by the 
addition of names of persons with higher 
standings. The gfade obtained, and not the 
date of the examination, determines the 
position a name will occupy upon a register. 
Until requested to certify names for filling 
a vacancy, no information can be given In 
regard to any vacancy which may exist in 
any branch of the service. The civil service 
rules require that when there is a vacancy 
to be filled the commission, or the proper 
civil service board as the case may be, shall 
certify from the proper register the names 
of the three persons having the highest gen¬ 
eral average on that register, and from 
among these three names a selection shall 
be made to fill the vacancy. It is not pos¬ 
sible to estimate the prospects of an eligible 
for appointment, and attempts to predict 
when names might be reached for certifica¬ 
tion would be certain, to result in disap¬ 
pointment. The conditions of appointment 
I in the various branches of the service are 
such that nothing can help and nothing can 
binder the certification of a name in the 
order of its standing on a register. As the 
highest possible mark is 100 and the lowest 
that gives eligibility is 70, except as provided 
for in section 3 (a), it follows that the 
nearer a mark is to 100 the more likely it is 
that the person may be reached for certifica¬ 
tion within the period of eligibility. There 
are usually on the registers more names of 
persons having ordinary qualifications than 
are required for appointment. Under the 
civil service rules the appointing officers are 
the final judges of the qualifications of the 
persons selected for appointment, and with 
the proper exercise of their discretion in 
selecting from among those certified the 
commission cannot interfere. The period of 
eligibility on all registers is one year from 
the date of entering the name upon the reg¬ 
ister, which takes place after the completion 
of the marking of the papers, and usually 
but a few days subsequent to the date of the 
notice of eligibility. An eligible who de¬ 
clines an appointment tendered will not be 
certified again unless such eligible shall re¬ 
quest the benefit of the remaining certifica¬ 
tions which the rules allow, stating reasons, 
which must be satisfactory to the commis¬ 
sion, for declining the appointment. All ex¬ 
amination papers of the same kind are 
marked simultaneously, and the papers of no 





























































































CIVIL SERVICE GUIDE. 


11 


competitor will be marked out of order or 
be made special. 

Every appointment is made for a proba¬ 
tionary period of six months, at the full 
salary attached to the position, at the end 
of which time, if the conduct and capacity 
of the person appointed be satisfactory to 
the appointing officer, his retention in the 
service is equivalent to absolute appoint¬ 
ment. 

Sec. 12.—REMOVALS. 

The following sections of Rule II relate 
to removals: 

Sec. 1. Any person in the executive civil 
service of the United States who shall will¬ 
fully violate any of the provisions of the 
civil service act or of these rules shall be 
dismissed from office. 

******* 

Sec. 3. No person in the executive civil 
service shall dismiss, or cause to be dis¬ 
missed, or make any attempt to procure the 
dismissal of, or in any manner change the 
official rank or compensation of any other 
person therein because of, his political or 
religious opinions or affiliations. 

• •**••• 

Sec. 6. In making removals or reductions, 
or in imposing punishment, for delinquency 
or misconduct, penalties like in character 
shall be imposed for like offenses, and ac¬ 
tion thereupon shall be taken irrespective of 
the political or religious opinions or affilia¬ 
tions of the offenders. 

• **•*•• 

Sec. 8. No removal shall be made from 
the competitive classified service except for 
just cause and for reasons given in writing; 
and the person sought to be removed shall 
have notice and be furnished a copy of such 
reasons, and be allowed a reasonable time 
for personally answering the same in writ¬ 
ing. Copy of such reasons, notice, and an¬ 
swer, and of the order of removal, shall be 
made a part of the records of the proper 
department or office; and the reasons for 
any change in rank or compensation within 
the competitive classified service shall also 
be made a part of the records of the proper 
department or office. 

It is further provided by law (19 Stats., 
169) that in making any reduction of force 
In the classified service those persons must 
be retained who, being equally qualified, 
have been honorably discharged from the 
military or tho naval service of the United 
States, and the widows and minor children 
of such persons. 

Sec. 13.—REINSTATEMENTS. 

Under Rule IX there are six classes of 
persons who once having been separated from 
the service without delinquincy or misconduct 
are eligible for reappointment without exam¬ 
ination. 

1. Any person who within one year next 
preceding the date of resignation has, through 
no delinquency or misconduct, been separated 
from a position included in the classified 
service on date of said requisition. 

2. A person who has served in the military 
or naval service of the United States in the 
War of the Rebellion or the Spanish-Ameri- 
can War, and was honorably discharged 
therefrom. 


3. The widow of any such person as men¬ 
tioned in paragraph 2. 

4. Any army nurse of the above named 
wars. 

5. Any person separated from the service 
by reason of the discontinuance of free deliv¬ 
ery at a post office. 

6. Any person who has been separated from 
the service by a reduction of force specifically 
required by law. 

Sec. 14.—TRANSFERS. 

One of the chief objects of the Civil Service 
act is to establish a system of free, open, 
competitive examinations. The latitude 
given to transfers is in a large degree directly 
opposed to and is an exception to the general 
purpose and intent of the act. No specific 
authority for transfers is found in the Civil 
Service act itself, and they are allowed only 
as necessary exceptions to competition. The 
first civil service rules contained no provision 
for transfer. It wafc not until December 5, 
1884, that a rule was made allowing them, 
and it was narrowly limited to the depart¬ 
ments at Washington. It required service 
of one year or more immediately previous, 
and transfer was permitted only when the 
needs of the service required it. The rule 
also required an examination unless the 
person had already passed an examination. 
The fact that the person had been in the 
service was not accepted as a substitute for 
examination. This based the granting of 
transfers upon public interests, and made the 
Commission the judge whether the circum¬ 
stances w'ere such as to justify an exception 
to be made. On November 27, 1885, the time 
limit of service preceding transfer was re¬ 
duced to six months, and It was required that 
that service should be immediately previous 
to the transfer. Increasing latitude was given 
to the rules until Hay 6, 1896, when transfers 
were permitted only along the same line of 
work as from a bureau of the Treasury De¬ 
partment, in which business relating to the 
customs was transacted, to a classified cus¬ 
toms district, and vice versa; from a post 
office to the Post Office Department, etc. 
Examination was, however, dispensed with, 
unless the person was to go to a position 
requiring a different or higher examination. 
The provision of the rules of May 6, 1896, is 
Restored by the recent amendment. 

The regulations impose such restrictions as 
will confine transfers, as far as practicable, 
within the fundamental provision of the act— 
that is, that they should be warranted by 
the conditions of good administration. While 
it is true that nearly all transfers are made 
primarily for the convenience of the persons 
transferred, and upon the solicitation of them¬ 
selves or their friends, and with but little 
or no direct regard for the public interest, 
still it is recognized that, with proper safe¬ 
guards to prevent direct injury to the service 
from this source, the practice of allowing 
transfers is wise and warranted by the con¬ 
ditions of good administration, since, in 
theory at least, it affords opportunity for 
mobility and elasticity in administration and 
enables the Government to make use of its 
servants in the positions in which experience 
demonstrates their greatest usefulness lies. 

Apportionment. 

One of the chief things to be safeguarded 
is the apportionment. The recent amendment 
to the rules make3 the Commission the judge 


whether the apportionment may be waived. 
The interests of good administration can very 
seldom require, though they may sometimes 
permit, a transfer unless the employe is 
possessed of some unusual or highly technical 
knowledge, ability, or skill which is required 
for the most efficient performance of the 
duties of the position to which he is to be 
transferred, and which it would be difficult or 
impossible to obtain through the ordinary 
means provided for filling such positions. To 
such transfers the provisions In relation to 
apportionment would seldom interpose any 
obstacle, inasmuch as persons possessing 
qualifications thus unusually desirable are 
more often to be found in the apportioned 
than in the uriapportioned service. The 
larger number of requests for transfer calling 
for a waiver of the apportionment appear to 
be based upon an exaggeration of the neces¬ 
sities of the case, or, yielding to pressure, 
rather than a just regard for the requirement 
of apportionment. In most of these cases the 
interests of the service would have been 
better subserved if the apportionment had 
been adhered to. Great injustice has been 
done to the remoter states in these transfers. 

Same Line of Work. 

A second consideration is the restriction of 
transfers to the same.line of w'ork. Many 
persons have been transferred to positions 
for which there was nothing in their previous 
service showing qualification. These trans¬ 
fers from alien and inferior grades have 
broken down the promotion regulations and 
are contrary to the theory that persons should 
rise in the service along certain broad lines 
of demonstrated training and fitness. The 
history of the rules shows that from the be¬ 
ginning the Commission has been of the view 
that a transfer should only be permitted along 
the natural lines of the evolution of the work 
of the branch of the service in which the 
person is engaged, or along the line of his 
trade or profession. Such a restriction may 
be a hardship to individuals, but on the 
whole it is in the interests of w T ise policy and 
absolutely necessary to the preservation of 
a just system of promotion and the reduction 
of the number of instances in which transfers 
are made purely for personal reasons, to the 
inconvenience of the service. 

It must be remembered also that a large 
proportion of positions in the service require 
long training for the full performance of the 
work incident to them. A free system of 
transfers produces a constant dissipation of 
energy in the loss of this training in one 
position and the acquirement of different 
training in another. The benefit of the pre¬ 
vious training is largely lost wffiere the per¬ 
son is transferred to a different class of work 
but where the person rises in the same class 
of work the training previously received con¬ 
tinues to be of value to the service. This 
theory of promotion and transfer has regard 
to the conservation and use of this training. 
This does not mean that a man is debarred 
from entering a part of the service where a 
different class of work is performed, but 
merely that in order to do so he shall show 
his fitness in open competition for it. It is 
necessary to guard, by rules, against the 
tendency toward making a privileged class 
of those already in the service and defeating 
the Just claims of persons of superior quali¬ 
fications seeking original entrance. 


\ 











State of New York Civil 

Service. 

* « ft 

Rules for State and County Service, as Amended to July 1, 1902. 


Definition of Terms. 

RILE i. 

The several terms hereinafter mentioned. 
Whenever used in these rules or in any regu¬ 
lations thereunder, shall be construed as 
follows: 

1. Chapter 370 of the Laws of 1899 shall 
be known as “The Civil Service Law.” 

2. The term “commission” or “state com¬ 
mission” means the state civil service com¬ 
mission. 

3. The term “municipal commission” 
means the municipal civil service commis¬ 
sion of a city. 

4. The “civil service” of the State of New 
York or any of its civil divisions or 
cities includes all offices and positions of 
trust or employment in the service of the 
state or of such civil division or city, ex¬ 
cept such offices and positions in the militia 
and the military departments as are or may 
be created under the provisions of article 
XI of the constitution. 

5. The “state service” shall include all 
6uch offices and positions in the service erf 
the state, or of any of its civil divisions, 
except a city. 

6. The “city service” shall include such 
positions in the service of any city. 

7. The term "appointing officer” signifies 
the officer, commission, board or body hav¬ 
ing the power of appointment to subordinate 
positions in any office, court, department, 
commission, board or institution. 

8. The term “class” refers to the divisions 
of the classified civil service based upon the 
distinctive methods of appointment to the 
positions comprehended therein. 

9. The term “group” refers to the divis¬ 
ions in a class based upon the character of 
the duties of the positions, without regard 
to the salaries received. 

10. The term "subdivision” refers to the 
divisions of positions in a group more spe¬ 
cially arranged according to details for the 
purpose of examinations, Identical in whole 
•r in part. 

11 . The term “grade” refers to the divis¬ 


ions of any group or subdivision upon the 
basis of salary or compensation received. 

12. The word “compensation” shall be 
construed as the annual salary of the posi¬ 
tion or its equivalent when stated by the 
day, week or month, and shall include proper 
commutation for lodgings and beard, or 
either, when the same are furnished free as 
a part of such compensation, and such rate 
of commutation shall be fixed by regulation 
of the commission. 

13. The term “veterans” refers to honor¬ 
ably discharged soldiers and sailors from 
the army and navy of the United States, .in 
the late civil war, who are citizens and resi¬ 
dents of this state. 

14. The terms "laborer” and “unskilled 
laborer” are used synonymously and shall 
be construed as applying only to persons 
employed as ordinary laborers, and shall not 
include mechanics, artisans, tradesmen and 
other skilled laborers, and no person shall 
be deemed a “laborer” -who receives a com¬ 
pensation greater than two dollars for each 
day of actual service or sixty dollars per 
month, unless facts relating to the work 
done by such person are presented to the 
commission showing that such work is that 
of an ordinary unskilled laborer. (As amend¬ 
ed April 18, 1902.) 

15. The masculine pronoun “he” and its 
derivatives shall include the feminine pro¬ 
noun “she” and its derivatives. 

16. Whenever in these rules there is a 
direction that the commission shall report 
any matter to the legislature it shall be 
construed as referring to the next ensuing 
annual report of the commission to the 
legislature, as required by law. 

GENERAL PROVISIONS. 

RULE II. 

1. The violation of any of the provisions 
of the civil service law or of these rules by 
any person in the civil service of the state 
or of any civil division or city thereof shall 
be considered a good cause for the dismissal 
of such person from the service. 

2. No person in the civil service of the 
state or of any civil division or city thereof 

shall use his official authority or influence 


. . * « • * * Tl 

to coerce the political action of any person 
or body; or shall dismiss or cause to be dis¬ 
missed, or make any attempt to procure the 
dismissal of, or in any manner change the 
official rank or compensation of, any person 
in such service, because of his political 
opinions or affiliations. 

3. No question in any examination, or 
form of application or other proceeding by 
or under the state commission or any mu¬ 
nicipal commission or their examiners shall 
be so framed as to elicit information con¬ 
cerning, nor any other attempt be made to 
ascertain the political opinions or affiliations 
of any applicant, competitor or eligible, and 
all disclosures thereof shall be discoun¬ 
tenanced by the commission and its exami¬ 
ners. And no discrimination shall be ex¬ 
ercised, threatened or promised against or 
in favor of any applicant, competitor or 
eligible, because of his political opinions or 
affiliations. 

4. No recommendation of an applicant, 
competitor or eligible involving any dis¬ 
closure of bis political opinions or affilia¬ 
tions shall be received, filed or considered 
by the commission, by an examining bc/.rd, 
or by any nominating or appointing officer. 

5. No appointment or selection to or re¬ 
moval from an office or employment within 
the scope of any rules established under the 
civil service law shall be in any manner 
affected or influenced by any political opin¬ 
ions or affiliations. 

6. No person in the civil service of the 
state or of any civil division or city thereof 
shall be obliged to contribute to any po¬ 
litical fund or to render any political serv¬ 
ice; nor shall any such person, directly or 
indirectly, use his authority or official in¬ 
fluence to compel or induce any other per¬ 
son in such service to pay or promise to 
pay any political assessment, subscription 
or contribution. 

7. In making removals or reductions, or 
in imposing penalties for delinquency or mis¬ 
conduct, in the state service or city service 
penalties like in character shall be imposed 
for like offenses and action thereon shall be 
taken irrespective of the political opinions 
or affiliations of the offenders. 







CIVIL SERVICE GUIDE. 


13 


CLASSIFICATION OF THE STATE 
SERVICE. 

RULE III. 

1. The civil service of the state and of 
each of its civil divisions shall be divided 
into the unclassified service and the classi¬ 
fied service. 

2. The unclassified service shall comprise 
all elective offices; all offices filled by elec¬ 
tion or appointment by the legislature on 
joint ballot; all persons appointed by name 
in any statute; all legislative officers and 
employees; all offices filled by appointment 
by the governor, either upon or without con¬ 
firmation by the senate, except officers and 
employees in the executive offices; all elec¬ 
tion officers; the head or heads of any de¬ 
partment of the government; and persons 
employed in or who seek to enter the public 
service as superintendents, principals or 
teachers in a public school or academy or in 
a state normal school or college. 

3. The classified service shall comprise all 
positions not included in the unclassified 
service and shall be arranged in three class¬ 
es; the exempt class, the competitive class 
and the non-competitive class. 

4. The classification by or under these 
rules in the competitive class of any posi¬ 
tion previously exempt from examination 
or subject to non-competitive examination 
shall not be deemed to confer upon the 
persons holding such position at the time 
of such change in classification any right or 
privilege of transfer or promotion to a posi¬ 
tion in the competitive class under these 
rules, except as permitted by sections 13 and 
15 of the civil service law. (As amended 
April 18, 1902.) 

5. If at the time of promulgation of these 
rules there are in any office, department or 
institution more persons holding any posi¬ 
tion classified hereby in the exempt class 
than the number specified in such class by 
these rules, no further appointments shall 
be made under such exemption until the 
number of such persons in the service in 
said position shall have fallen below the 
number so specified. 

APPOINTMENTS TO AND EMPLOY¬ 
MENT IN THE CLASSIFIED 
SERVICE. 

RULE IV. 

1. In pursuance of the provisions of sec¬ 
tion 9 of article V of the Constitution and 
of the civil service law there shall be pro¬ 
vided, to ascertain merit and fitness for ad¬ 
mission to the classified service, examina¬ 
tions to be made under the general direction 
of the commission. 

2. No person shall be appointed to or 

employed in any position in the classi¬ 
fied service of the state or of any city 
or political division thereof for which 
rules have been prescribed pursuant 
to the provisions of the civil ser¬ 
vice law until he has passed an examination, 
or is shown to be especially exempted from 
such examination, in accordance with such 
rules and the provisions of the civil service 
law. Ml 

3. No person shall be appointed or em¬ 
ployed under any title not appropriate to 
the duties to be performed, and no person 
shall be transferred to or assigned to per¬ 
form the duties of any position subject to 
competitive examination, unless he shall 
have previously passed an open competitive 
examination equivalent to that required for 
such position, or unless he shall have served 
With fidelity in a similar position for at 


least three years. (As amended April 18, 
1902.) 

4. Appointments to positions in the state 
service the duties of which are confined to 
a locality outside of Albany county, shall, 
so far as practicable, be made from resi¬ 
dents of the judicial district including such 
locality. 

5. Appointments to positions in the serv¬ 
ice of any county to which the provisions of 
these rules apply shall be made from resi¬ 
dents of such county. (Added June 16, 1900; 
amended April 18, 1902.) 

The Exempt Class. 

RULE X. 

The following positions shall be included 
in the exempt class: 

1. The deputies of principal executive of¬ 
ficers authorized by law to act generally for 
and in place of their principals. 

2. One secretary of each officer, board and 
commission authorized by law to appoint a 
secretary. 

3. One clerk and one deputy clerk, if au¬ 
thorized by law, of each court, and one 
clerk of each elective judicial officer. 

4. All unskilled laborers and such skilled 
laborers as are not included in the competi¬ 
tive class or the non-competitive class. 

5. All such other subordinate positions as 
the commission may deem it impracticable 
to fill by competitive or non-competitive ex¬ 
aminations. 

No office or position shall be deemed to be 
in the exempt class unless it is specifically 
named in this rule, nor shall more than one 
appointment be made to or under the title 
of any such office or position, unless a differ¬ 
ent number is specifically mentioned in this 
rule, or unless the salary of such office or 
position is paid wholly from the salary or 
official emoluments of the head of the office, 
no part of which is to be returned or ac¬ 
counted for as public funds. (As amended 
February 5, 1901.) 

POSITIONS IN THE EXEMPT CLASS 
State Service. 

In the office of the Governor: 

The secretary to the governor; the mili¬ 
tary secretary; the pardon clerk; the ap¬ 
pointment clerk; the deputy appointment 
clerk (classified January 26, 1900); three 
stenographers (as amended February 5, 
1901); the governor’s special messenger; 
counsel. 

In the office of the Secretary of State: 

The deputy; the chief clerk; the stenog¬ 
rapher to the secretary; the cashier and 
bookkeeper. 

In the office of the Controller: 

The deputy; the confidential clerk; the 
stenographer to the controller; the con¬ 
fidential stenographer to the deputy con¬ 
troller (classified April 18, 1902); the 
stenographer to the corporation tax 
commissioner, New York City (classified 
November 28, 1899); two corporation tax 
commissioners; four special corporation 
tax commissioners; eight court and trust 
fund examiners (classified October 28, 
1899; amended October 29, 1901); two 
transfer tax experts (classified October 
28, 1899); nineteen transfer tax apprais¬ 
ers (classified May 18, 1900; amended 
April 15, 1901, and January 3, 1902); the 
chief of the bureau of charitable institu¬ 
tions; one confidential inspector, bureau 
of charitable institutions (classified 
July 6, 1901); one supervisor of buildings 
and repairs in the bureau of charitable 
institutions (classified October 28, 1899); 


the state prison lands agent; the cus¬ 
todian of the Saratoga battle monument; 
the custodian of the Lake George battle 
ground, being the New York State His¬ 
torical Society (classified December 4, 
1900). 

In the office of the Treasurer: 

The deputy; the chief clerk; the cashier; 
the assistant cashier; one confidential 
clerk (as amended March 22, 1901.) 

In the office of the Attorney General; 

• Twelve deputies (as amended October 28, 
1899; February 7, 1900); two confidential 
clerks (as amended December 4, 1900); 
the stenographer to the attorney gen¬ 
eral; the clerk bureffti of taxation of cor¬ 
porate franchises (classified July 31, 

1900) ; the stenographer to the deputy 
assigned as counsel to superintendent of 
elections (classified July 31, 1900); the 
special messenger. 

In the office of the State Engineer and Sur¬ 
veyor: 

The deputy; three division engineers; one 
financial clerk for each of the division 
engineers; one recording clerk, acting as 
confidential clerk (as amended Septem¬ 
ber 24, 1900); the stenographer to the 

state engineer. 

In the office of the State Architect: 

One private secretary (classified March 22, 

1901) . 

In the Insurance Department: 

Three deputy superintendents; four ap¬ 
praisers (classified October 28, 1899); 
the cashier; the confidential clerk; the 
stenographer to the superintendent; the 
stenographer to the first deputy superin¬ 
tendent; the confidential stenographer 
to the second deputy superintendent 
(classified January 3, 1902). 

In the Banking Department: 

The deputy superintendent; the confiden¬ 
tial clerk; the stenographer to the su¬ 
perintendent; three confidential exam¬ 
iners (Classified October 12, 1900). 

In the Department of Public Instruction: 

The deputy superintendent; the supervisor 
of institutes; five conductors of insti¬ 
tutes; four institute instructors (as 
amended October 29, 1901); the confiden¬ 
tial clerk; the inspector of normal 
schools. 

In each stj;te prison: 

The agent and warden; all chaplains. 

In the prison department; 

The electrician and his assistant for the 
purpose of electrocution; one confidential 
clerk or messenger (classified Septembe- 
24, 1900); four parole officers (classified 
October 29, 1901). 

In the Court of Appeals: 

All positions in the court of appeals, in¬ 
cluding all places to which appointments 
are made by the clerk of the court of 
appeals (classified January 13, 1900). 

Is the office of the state reporter for the 

Court of Appeals: 

One assistant state reporter (elassiflsl June 
16, 1900). 

In the office of the Railroad Commission: 

The secretary; the inspector; the ex¬ 
aminer. 

In the office of the Prison Commission: 

The secretary. 

In the Department of Excise; 

The deputy and six special deputy commis¬ 
sioners (as amended June 16, 1900); sec¬ 
ond deputy commissioners (classified 
June 16, 1902); one detective (classified 









14 


CIVIL SERVICE GUIDE. 


» ‘ r 


September 10, 1901); the secretary 

to the commissioner; the financial 
clerk; the cashier in the office 
of the special deputy commissioner at 
Brooklyn, New York and Long Island 
City (as amended February 7, 1900, and 
December 31, 1901); the assistant cashier 
in the office of the special deputy com¬ 
missioner at New York; the confidential 
clerk in the office of the special deputy 
commissioner at Buffalo (classified De¬ 
cember 31, 1901); eight attorneys (as 
amended July 6, 1901, June 4, 1902); 
one watchman in the New York office 
of the department, employed for a 
period of thirty days, beginning April 
10, 1902, and ending May 9, 1902 (classi¬ 
fied March 2, 1901s amended March 27, 
1902). 

In the Department of Public Works: 

The deputy superintendent; three assistant 
superintendents; the superintendent of 
repairs for each section; the disbursing 
clerk to each section superintendent; the 
private secretary; the financial clerk; the 
general inspector. 

In the office of the State Board of Charities: 

The secretary. 

In the office of the Regents of the University: 

The secretary; the director of examina¬ 
tions; the honorary university exami¬ 
ners; the medical examiners. 

In the Department of Public Buildings: 

The superintendent; the deputy superin¬ 
tendent; the paymaster, the custodian of 
the senate committee rooms; the custo¬ 
dian of assembly property (classified 
July 10, 1900). 

In the office of the State Commission in 

Lunacy: 

The secretary: 

In each state hospital and charitable insti¬ 
tutions: 

All chaplains; the attorney for each state 
hospital; the treasurer for each state 
charitable institution (as amended April 
18, 1902). 

In the Department of Health: 

The secretary; the medical expert on con¬ 
tagious diseases; director of the cancer 
laboratory (classified July 6, 1901). 

In the Department of Labor: 

First deputy commissioner, second deputy 
commissioner, one mediator of indus¬ 
trial disputes, one confidential clerk (all 
classified March 22, 1901). 

In the office of the Forest, Fish and Game 

Commission: 

The assistant secretary; one chief fire 
warden; one special agent for the de¬ 
tection of frauds (classified June 16, 1900); 
one superintendent of shell fisheries 
classified June 11, 1901). 

In the office of the Commissioner of Agri¬ 
culture: 

One assistant commissioner; one conduc¬ 
tor of farmers’ institutes (classified Jan¬ 
uary 13, 1900); one detective (classified 
June 4, 1902). 

In the office of the Board of Tax Commis¬ 
sioners: 

The secretary; two expert examiners of 
special franchises (classified October 28, 
1899); one confidential appraiser (classi¬ 
fied March 21, 1900); six confidential 

special agents (classified March 21, 1900). 

In the office of the Commissioners of the 
State Reservation at Niagara: 

The secretary and treasurer; one police 
superintendent (classified November 18, 
1901). 


In the Agricultural Experiment Station at 
Geneva: 

The director. 

In the New York State Reformatory at El¬ 
mira: 

The general superintendent (classified Feb¬ 
ruary 5, 1901); all chaplains, the resi¬ 
dent physician (classified March 21, 1900). 
one parole agent (classified October 29, 
1901). 

In the House of Refuge at Hudson: 

The superintendent (classified January 13, 
1900). 

In the Industrial School at Rochester: 

All chaplains. 

In the office of the Superintendent of the 
Onondaga Salt Springs: 

The deputy superintendent. 

In the office of the Quarantine Commission: 

The secretary; all officers and other per¬ 
sons employed upon boats and tugs or In 
the quarantine stations. 

In the office of the Health Officer of the Port 
of New York: 

Two deputies; six disinfectors. 

In the office of the Board of Port Wardens: 

The secretary; the collector. 

In the office of the State Inspector of Gas 
Meters: 

Four deputies. 

In the Soldiers’ and Sailors’ Home at Bath: 

The Commandant classified February 7, 
1900). 

In the office of the South Carolina Interstate 
and West Indian Exposition Commis¬ 
sioners: 

One assistant secretary (classified December 
26, 1901). 

In the office of the State Fair Commission: 

The general manager; the superintendent 
of grounds and buildings; the secretary; 
the assistant secretary; the treasurer; 
the superintendent of racing department 
(classified May 18, 1900); secretary of 
the horse show, manager of the cattle, 
sheep and swine department (classified 
August 31, 1901). 

In the office of the Racing Commission: 

The Secretary, the counsel (classified Jan¬ 
uary 13, 1900). 

In the office of the Commissioners of the 
Land Office: 

Three appraisers (as amended January 17, 
1900). 

In each Normal School: 

The clerk to the principal. 

In the Woman’s Relief Corps Home at Ox¬ 
ford: 

All positions the appointees to which are 
certified to the commission to be vet¬ 
erans, their wives or widows, army 
nurses residents of New York, or mem¬ 
bers in good standing of the Woman’s 
Relief Corps. 

In the office of the State Superintendent of 
Elections: 

The chief deputy; the clerk; the stenog¬ 
rapher; the deputies not exceeding the 
number fixed by law. 

In the office of the Water Storage Commis¬ 
sion: 

The secretary (classified June 16, 1902). 

In the New York State Hospital for the Care 
of Crippled and Deformed Children: 

Two assistant surgeons, receiving no com¬ 
pensation, one house surgeon, receiving 
for additional services as steward, com¬ 
pensation not to exceed $300 per annum 
(classified November 14, 1900; amended 
December 4, 1900). 


In the Courts: 

One clerk, and one deputy clerk if author¬ 
ized by law, of each court; one clerk, 
stenographer, attendant or other assist¬ 
ant to each elective judicial officer. 

In the Supreme Court, Kings County: 

One chief attendant (classified January 13, 
1900). 

In the Supreme Court, Appellate Division, 
First Department: 

One court attendant to be appointed by 
Justice Laughlin (classified April 15, 1901). 

In the Supreme Court, Appellate Division, 
Second Department: 

One confidential attendant (classified June 
4, 1902). 

In the Appellate Division Court House, New 
York City: 

One custodian (classified May 18, 1900); 
one telephone operator (classified July 10, 
1900); one chief engineer (classified 
November 14, 1900). 

In the Supreme Court, Appellate Division, 
Third Department: 

The confidential attendant (classified May 
24, 1900). 

The Superintendent of Weights and Meas¬ 
ures: 

In all offices, departments and institutions: 

All unskilled laborers, and such skilled la¬ 
borers are not included in the competi¬ 
tive class or the non-competitive class, 
which are to be specially designated in 
the regulations prescribed by the commis¬ 
sion. , 

Local health officers whose compensation 
does not exceed three hundred dollars per 
annum, provided that persons appointed 
shall he practicing physicians of not less 
than five years’ reputable standing and 
whose nomination or selection is approved 
by the state commissioner of health and 
so certified to the commission. 

County Service. .. : 

(Classified June 16, 1900.) 

In all offices, departments and institutions: 

All subordinates who are paid wholly from 
the salary or official emoluments of the 
head of the office, no part of which is to 
be returned or accounted for as public 
funds. 

All unskilled laborers, and such skilled la¬ 
borers as are not included in the com¬ 
petitive class or the non-competitive class, 
which are to be specially designated in 
the regulations prescribed by the Com¬ 
mission. 

In the office of the District Attorney: 

All positions of assistant district attorney 
or deputy assistant district attorney, 
which are filled by persons duly and regu¬ 
larly admitted as attorneys and counsel¬ 
ors-at-law in the State of New York. 

ERIE COUNTY. 

In the office of the Board of Supervisors: 

The clerk to the board; one attorney; one 
sergeant-at-arms; one messenger; one 
burial agent for deceased soldiers; four 
agents for destitute children (classified 
February 12, 1901). 

In the office of the County Judge: 

One stenographer (ex-officio clerk to the 
judge). 

In the office of the Surrogate: 

The clerk of the court. 

In the office of the District Attorney: 

Three assistant district attorneys, first dep¬ 
uty assistant district attorney, second 
deputy district attorney, two stenogra¬ 
phers (as amended July 31, 1900); March 
22, 1901; May 20, 1901; March 4, 1902). 









CIVIL SERVICE GUIDE. 


15 


la the office of the County Clerk: 

One deputy; six special deputies appointed 
to attend upon terms of court, to wit: 
One for each of the three Trial Terms 
of the Supreme Court, one each for the 
Equity Term and the Special Term of the 
Supreme Court, and one for the County 
Court; one title searcher (in charge of 
searching division); one cashier; the elec¬ 
tion clerk; one secretary (classified Feb¬ 
ruary 12, 1901); one superintendent of rec¬ 
ords (classified March 20, 1902). 

In the office tff the Sheriff: 

One under sheriff; one bookkeeper, acting 
as cashier; deputy sheriffs, not exceeding 
the number authorized by law; one ste¬ 
nographer, who is paid wholly from the 
salary or official emoluments of the sher¬ 
iff, no part of which is to be returned 
or accounted for as public funds, (as 
amended December 15, 1900; August 3, 

1901) . 

In the office of the County Treasurer: 

One deputy; one cashier; one secretary 
(classified February 12, 1901). 

In the office of the County Auditor: 

One county auditor. 

In the office of the Trustees for the City and 
County Hall: 

One secretary 

In the office of the Commissioner of Jurors: 

One commissioner of jurors; one deputy. 

In the office of the Superintendent of the 
Poor: 

One deputy. 

In the Erie County Almshouse: 

One deputy keeper. 

In the Erie County Penitentiary: 

One deputy superintendent. 

In the office of the Coroner: 

One chaplain. 

In the -Erie County Morgue: 

Three keepers (a3 amended April 18, 1002). 

NEW TOIIK COUNTY. 

In the office of thu Surrogate: 

The chief clerk; the first law assistant to 
surrogate; the second law assistant to 
surrogate; the third law assistant to sur¬ 
rogate; the clerk of the court; one clerk 
to the surrogate; one clerk to the addi¬ 
tional surrogate; one bookkeeper (classi¬ 
fied February 27, 1902); one transfer tax 
assistant, one transfer tax clerk, one as¬ 
sistant transfer tax clerk (classified 
June 16, 1902). 

In the office of the District Attorney: 

Eight assistant district attorneys; twenty 
deputy assistant district attorneys (as 
amended November 14, 1900; March 4, 

1902) ; one chief clerk; one stenographer 
to grand jury; one chief law stenograph¬ 
er; three law stenographers; one chief 
county detective officer; one deputy chief 
county detective officer; thirty county de¬ 
tective officers (classified August 13, 1901, 
amended March 4, 1902); one indictment 
clerk; one grand jury clerk; one private 
secretary, one librarian (classified March 
4, 1902). 

In the office of the County Clerk: 

Three deputies (as amended April 3, 1902); 
one cashier; one assistant cashier (clas¬ 
sified March 20, 1902); one confidential 
clerk (secretary); one chief index clerk, 
one chief searcher (classified February 
27, 1902); one certificate clerk, one equity 
clerk, one law clerk, one chief docket 
clerk, one mechanics’ lien clerk, one re¬ 
cording and index clerk (classified March 
20, 1902); one notarial clerk (classified 
April 18, 1902); twenty-one deputies-and 


special deputies, appointed to attend upon 
terms of the courts, to wit: One for the 
Appellate Term of the Supreme Court, 
one for the Trial Term, Part I (who shall 
be also clerk of the Court of General Ses¬ 
sions), one each for the eleven Trial 
Terms, and one each for the eight special 
terms. 

In the office of the Sheriff: 

The under sheriff; the counsel; one warden; 
one cashier; one secretary; twelve dep¬ 
uty sheriffs (classified February 27, 1902). 
one confidential stenographer, one law 
clerk (clasEified June 4, 1902). 

In the office of the Register: 

The deputy register; one assistant deputy 
register (classified February 27, 1902); the 
chief clerk; the chief searcher and exam¬ 
iner (in charge of the searching depart¬ 
ment); one satisfaction clerk, one super¬ 
intendent of indexing, one chief record 
clerk (classified March 4, 1902); one sec¬ 
retary (classified March 20, 1902); one 
cashier (classified April 18, 1902;. 

In the office of the Public Administrator: 

The assistant public administrator; one 
agent. 

KINGS COUNTY. 

In the County Court: 

One deputy clerk; one clerk to each judge; 
one warden of the grand jury. 

In the office of the Surrogate: 

The clerk of the court; one clerk or ste¬ 
nographer to the surrogate; one assistant 
clerk, one transfer tax assistant, one ac¬ 
counting clerk, one administration clerk 
(classified March 4, 1902); one transfer 
tax clerk (classified June 16, 1902). 

In the office of the District Attorney: 

Six assistant district attorneys; one chief 
clerk; three stenographers. 

In the office of the County Clerk: 

One deputy as general clerk of the Supreme 
Court; one deputy as chief clerk of the 
COunty Court; one deputy county clerk, 
one assistant deputy county clerk, one 
secretary, the counsel (classified January 
3, 1902); one bookkeeper (classified Feb¬ 
ruary 27, 1902); one equity clerk in 
charge of equity department, one docket 
clerk in charge of docket department, one 
index clerk in charge of indexing depart¬ 
ment, one document searcher in charge 
of searching department (classified March 
27, 1902). 

In the office of the Register: 

One deputy register, one assistant deputy 
register, one secretary, the counsel (class¬ 
ified January 3, 1902); one bookkeeper, 
one satisfaction clerk, one chief current 
index clerk (classified March 4, 1902); 
chief clerk of records, chief clerk of 
copyists, chattel mortgage clerk, assis¬ 
tant chattel mortgage clerk, tickler 
clerk, entry clerk (classified May 16, 
1902). 

In the office of the Sheriff: 

One under sheriff, eight deputy sheriffs, 
the counsel, one chief clerk, one secre¬ 
tary, one jail warden (classified January 
3, 1902); equity clerk, assistant equity 
clerk, bookkeeper of jail, deputy warden 
of jail, assistant clerk (classified May 
16, 1902). 

In the office of the Commissioner of Records: 

One deputy; one superintendent. 

In the office of the Commissioner of Jurors: 

One commissioner of jurors; one deputy 
commissioner of jurors, one secretary 

1 classified May 16, 1902). 


QUEENS COUNTY. 

In the office of the Surrogate: 

The clerk of the Surrogate’s Court; one 
clerk or stenographer to the surrogate. 

In the office of the District Attorney: 

One assistant district attorney; one chief 
clerk, the position to be filled by a per¬ 
son duly and regularly admitted as an 
attorney and counselor-at-law in the 
state of New York (classified May 20, 
1901); one stenographer (classified June 
4, 1902). 

In the office of the County Clerk: 

Fourteen subordinate officers and employes 
who are paid wholly from the salary or 
official emoluments of the county clerk, 
no part of which is to be returned or ac¬ 
counted for as public funds. 

In the office of the Sheriff: 

Five subordinate officers and employes who 
are paid wholly from the salary or of¬ 
ficial emoluments of the sheriff, no part 
of which is to be returned or accounted 
for as public funds; one warden and dep¬ 
uty sheriff (classified December 19, 1901). 
In the office of the Commissioner of Jurors: 

The assistant commissioner of jurors. 

RICHMOND COUNTY. 

In the office of the Surrogate: 

The clerk of the Surrogate’s Court. 

In the office of the District Attorney: 

One stenographer. 

In the office of the County Clerk: 

Eight subordinate officers and employes 
who are paid wholly from the salary or 
official emoluments of the county olerk, 
no part of which is to be returned or 
accounted for as public funds, 

In the office of the Sheriff: 

Deputy sheriffs. Who are paid wholly from 
the salary or official emoluments of the 
sheriff, no part of which is to be returned 
or accounted for as public funds. 

In the office of the Commissioner of Jurors: 

The assistant commissioner of jurors. 

Appointments in the Exempt Class. 

RULE VI. 

Appointments may be made to the exempt 
class without examination. Notification of 
such appointments shall be made forthwith 
to the Commission for entry upon the official 
roster and subsequent certification for pay¬ 
ment of salaries. 

The Competitive Cl;.ss. 

RULE VII. 

The competitive class shall include all po¬ 
sitions now existing or hereafter created of 
whatever function, designation or compensa¬ 
tion in each and every branch of the classi¬ 
fied service, except such positions as are 
specifically designated in the exempt class 
or the non-competitive class, arranged in the 
following groups and subdivisions: 

Groups Based upon the Character of 
the Service Rendered. 

Group A. Clerks, which term shall include 
all positions, the duties of which are of a 
clerical character, and which are not other¬ 
wise specifically provided for herein. 

Subdivision 1. Secretaries, chief clerks. 

2. Clerks, recorders, registers, 

copyists. 

3. Clerks with special educa¬ 

tional requirements. 

4. Bookkeepers, accountants. 

5. Stenographers and typewrit¬ 

ers. 

6. Fages, office boys and girls. 








16 


CIVIL SERVICE GUIDE. 


Group B. Cashiers, which term shall in¬ 
clude all positions, the duties of which are 
the actual receipts, custody or disbursement 
of money or the enforcement of the account¬ 
ability for the same. 

Subdivision 1. Cashiers, tellers, paymasters, 
disbursing agents or clerks, 
financial clerks. 

2. Auditors, comptrollers. 

Group C. Custodians and messengers,which 
term shall include all positions, the duties 
of which are the charge of property or per¬ 
sons, or as attendants. 

Subdivision 1. Stewards who are not dis¬ 
bursing agents, , superin¬ 
tendents of buildings. 

2. Matrons. 

8 . Storekeepers. 

4. Prison and reformatory 

keepers and guards. 

5 . Officers, attendants, nurses, 

etc., having care of in¬ 
mates of institutions and 
hospitals. 

6. Protectors of forest, fish¬ 

eries and game. 

7. Messengers, ushers, attend¬ 

ants, orderlies, marshals, 
criers, porters, watchmen 
in courts and offices. 

8. Janitors. 

9. Elevatormen. 


Group D. Engineers, which term shall in¬ 
clude all positions where qualifications of an 
engineering or cognate character are re¬ 
quired. 


Subdivision 


1. Civil engineers. 

2. Levelers, surveyors, rod- 

men. 

3. Chainmen. 

4. Architects. 

5. Architectural draftsmen. 

6. Engineering draftsmen. 

7. Chief engineers. 

8. Electrical engineers, dyna¬ 

mo tenders, electricians. 

9. Steam engineers, firemen, 

engine drivers. 


Group E. Inspectors, which term shall in- 
elude all positions, the duties of which are 
the Inspection of materials or workmanship 
or the supervision of laborers. 

Subdivision 1. Superintendents of con¬ 
struction or repairs when 
not civil engineers or 
architects. 

2 . Inspectors of masonry, iron 

work and other materials 
and workmanship. 

3. Electrical inspectors. 

4 . Overseers, foremen. 

Group F. Special agents, w'hich term shall 
include all positions requiring detective 
ability. 

Subdivision 1. Examiners for the banking 
department. 

2. Examiners for the insurance 

department. 

3. Examiners for the con¬ 

troller and other state 
officers. 

4. Examiners for state boards 

and commissions. 

5. Deputy factory inspectors. 

6. Special excise agents. 

7. Inspectors of milk, butter, 

cheese, vinegar, etc. 

Group G. Law positions, w'hich term shall 
include all positions requiring seme legal 

knowledge. 


Subdivision 1. Law clerks, brief clerks, 
statutory revision clerks, 
clerks in other offices 
whose duties require some 
legal knowledge. 

2. Corporation examiners and 

clerks. 

3. Clerks of courts. 

Group H. Medical positions, which term 
shall include all positions requiring medical 
or pharmaceutic knowledge. 

Subdivision 1. Superintendents of asylums 
and hospitals, who are 
necessarily physicians. 

2. Physicians, surgeons. 

3. Medical examiners. 

4. Medical internes. 

5. Pathologists. 

6. Health officers. 

7. Sanitary experts and inspec¬ 

tors. 

8. Pharmacists, apothecaries. 

9. Veterinarians. 

Group I. M ithematicians, which term shall 
include all positions requiring special mathe¬ 
matical qualifications. 

Subdivision 1. Actuaries, statisticians, 
computers. 

2. Expert accountants. 

Group J. Scientists, which term shall in¬ 
clude all positions requiring special scien¬ 
tific knowledge. 

Subdivision 1. Geologists. 

2. Paleontologists. 

3. Botanists. 

4. Entomologists. 

6. Bacteriologists. 

6. Chemists. 

Group K. Agriculturists, w’hich term shall 
include all positions requiring agricultural 
or horticultural knowledge, including arbori¬ 
culture and the breeding and care of domes¬ 
tic animals. 

Subdivision 1. Agriculturists, farmers. 

2. Horticulturists, gardeners, 
arboriculturists. 

Group L. Instructors, which term shall in¬ 
clude all positions, the duties of w’hich are 
scholastic instruction or to educate or test 
the ability to instruct. 

Subdivision 1. Principals of schools. 

2. Teachers in all branches, 

other than such as are 
otherwise specially pro¬ 
vided for in this classifica¬ 
tion. 

3. Examiners of educational 

and scholastic qualifica¬ 
tions. 

Group M. Mechanics and craftsmen, which 
term shall include all positions requiring 
special mechanical skill, or as tradesmen, 
not classed as laborers. 

Subdivision 1. Mechanics, craftsmen and 
tradesmen, whose duties 
shall be actual service as 
such. 

2. Instructors in any handi¬ 
craft or mechanical or 
other trade. 

Group N. Miscellaneous positions, which 
term shall Include all positions requiring 
expert or other qualifications not embraced 
in the exempt or non-competitive classes, or 
in other groups in this class. 

Subdivision 1. Superintendents of institu¬ 
tions, who are not neces¬ 
sarily physicians or in¬ 
structors. 


Subdivision 2. Chief and assistant libra¬ 
rians. 

3. Interpreters. 

4. Proofreaders. 

5. Superintendents of hatch¬ 

eries. 

6. Other positions, except 

those specifically named 
in this classification as in 
other groups or hereafter 
included in them. 

1. The omission in the above classification 
of any official designation or appellation of 
a position in the service shall not exclude 
such position from the classification, as it 
will be comprised in the group and subdi¬ 
vision to which it belongs by the general 
definition and specifications of such group and 
subdivision. 

2. The commission may further subdivide 
for the purposes of examination the posi¬ 
tions in any group or subdivision thereof, so 
as to test practically the special qualifica¬ 
tions requisite for such positions. 

3. The classification of all positions shall 
be governed solely by the respective duties 
and functions of such positions, and in re¬ 
questing from the commission certifications 
from eligible lists for selection for appoint¬ 
ment, the heads of offices shall give in detail 
the duties attached to such positions, and 
shall name so near as may be the groups 
and subdivisions that comprise respectively 
such duties and functions. 

4. For the purpose of orderly arrangement 
and of regulated promotion, the positions in 
each subdivision of each group shall be di¬ 
vided into grades based upon the rates of 
annual compensation. 

Grades of employment fixed by law, or by 
regulation of any department, office or in¬ 
stitution made in pursuance of law, shall be 
the grades for purposes of promotion under 
this rule. In the Supreme Court, county of 
Kings, positions shall be graded as follow’s: 

Grade A. Court officers or court attendants, 
salaries from $1,200 to $1,800 per annum, in¬ 
clusive. 

Grade B. Clerks and assistant clerks, sal¬ 
aries from $2,600 to $4,000 per annum. 

Grade C. Court interpreters, salaries $1,500 
to $2,500 per annum. 

Grade D. Court stenographers, salaries 
$3,000 per annum. 

Promotions from Grade A to Grade B will 
be allowed upon competitive examination. 
(As amended January 13, 1900.) 

In all other cases positions shall be graded 
as follows: 

Grade 1. All positions the compensation of 
which is at the rate of not more than $360 
per annum. 

Grade 2. All positions, the compensation of 
which is at the rate of more than $360, but 
not more than $480 per annum. 

Grade 3. All positions, the compensation of 
which is at the rate of more than $480, but 
not more than $600 per annum. 

Grade 4. All positions, the compensation of 
which is at the rate of more than $600, but 
not more than $720 per annum. 

Grade 5. All positions, the compensation of 
which is at the rate of more than $720, but 
not more than $900 per annum. 

Grade 6. All positions, the compensation of 
which is at the rate of more than $900, but 
not more than $1,200 per annum. 








Grade 7. All positions, the compensation of 
which is at the rate of more than $1,200, but 
not more than $1,500 per annum. 

Grade 8. All positions, the compensation of 
which is at the rate of more than $1,500, but 
not more than $1,800 per annum. 

Grade 9. All positions, the compensation of 
which is at the rate of more than $1,800, but 
not more than $2,100 per annum. 

Grade 10. All positions, the compensation 
of which is at the rate of more than $2,100, 
but not more that $2,400 per annum. 

Grade 11. All positions, the compensation 
of which is at the rate of more than $2,400, 
but not more than $3,000 per annum. 

Grade 12. All positions, the compensation 
of which is at the rate of more than $3,000 
per annum. 

(As amended April 18, 1902.) 

Appointments to Positions in the Com¬ 
petitive Class. 

RULE VIII. 

1. Appointments shall be made to or em¬ 
ployment shall he given in all positions in 
the competitive class that are not filled by 
promotion, reinstatement, transfer or reduc¬ 
tion under these rules by selection from the 
persons graded highest on the most nearly 
appropriate eligible list resulting from open 
competitive examination held by the com¬ 
mission, except as herein otherwise provided. 
(As amended May 8, 1900.) 

2. Whenever an appointing officer shall re¬ 
quest a certification from the commission for 
appointment to or employment in any posi¬ 
tion in the competitive class, he shall specify 
the title, duties and compensation of such 
position, so that certification may be made 
from the proper eligible list, or that when 
necessary a proper eligible list may be pre¬ 
pared as the result of an open competitive 
examination held for that purpose. The sec¬ 
retary shall thereupon as soon as practic¬ 
able certify to the appointing officer for ap¬ 
pointment, from the eligible list most nearly 
appropriate to such position, as it may then 
exist, the names of the three persons, if 
there be so many, standing highest on such 
eligible list, indicating such of them, if any, 
as are honorably discharged soldiers, sailors 
or marines from the army or navy of the 
United States in the late civil war, citizens 
and residents of this state, together with 
the average percentages and post-office ad¬ 
dresses of such persons. If the appointing 
officer shall notify the commission of more 
than one vacancy at any time, the secretary 
shall certify to the appointing officer the 
names of as many persons as there are va¬ 
cancies to be filled, with the addition of two 
names. No person shall be certified from an 
eligible list more than three times to the 
same appointing officer for the same or a 
similar position, except at the request of 
said officer, unless the person so certified is 
a veteran, in which case his name shall con¬ 
tinue to be certified so long as it remains on 
the eligible list under these rules. When¬ 
ever the sex of those whose names are to be 
certified is fixed by any law, rule or regu¬ 
lation, or is specified in the request for cer¬ 
tification, the names of those of the sex so 
fixed or specified shall be certified, but in 
other cases certification shall be made with¬ 
out regard to sex. When an eligible cer¬ 
tified for appointment shall fail to accept an 
offer of appointment by mail within the four 
business days next succeeding the mailing 
of notice of appointment, or shall fail to ac- 


CIVIL SERVICE GUIDE. 


oept an appointment within the same or 
next succeeding business day when notifica¬ 
tion is sent him by telegram, he shall be 
deemed to have declined the appointment, 
and upon proper notice of such fact from the 
appointing officer the secretary shall certify 
from the list an additional name or names 
to replace the names of persons so declining. 
An eligible who has declined an ap¬ 
pointment shall not thereafter be cer¬ 
tified for a position at the same or any 
less salary except upon his written re¬ 
quest to the commission. Whenever one 
or more eligibles shall have declined any ap¬ 
pointment offered and an eligible whose rela¬ 
tive standing is lower shall have been ap¬ 
pointed to the position, the salary or com¬ 
pensation of such appointee shall not be in¬ 
creased within a period of six months after 
his appointment beyond that offered to the 
persons so declining. (As amended May 8, 
1900.) 

3. From the persons whose names are so 
certified the officer shall make selection to 
fill the vacancy or vacancies, subject, how¬ 
ever, to the provisions of the constitution 
giving preference in appointment to veter¬ 
ans. Whenever the appointing officer who 
shall have made a requisition to fill a cer¬ 
tain number of vacancies shall appoint a 
number smaller than that of the vacancies 
named by him, he shall not make selection 
from the whole number certified to him but 
only from that number of names standing 
highest upon the list that would have been 
certified to him had the requisition stated 
the number of vacancies which he actually 
filled. Whenever an eligible list from which 
certification is to be made contains only one 
name, such person shall be eligible for tem¬ 
porary appointment until additional eligi¬ 
bles can be certified after competitive exam¬ 
ination, but may be appointed permanently 
in the discretion of the appointing officer. 
(As amended May 8, 1900.) 

4. Whenever there are urgent reasons for 
filling a vacancy in any position in the com¬ 
petitive class, and there is no list of persons 
eligible for appointment after competitive 
examination, the appointing officer may nom¬ 
inate a person to the state commission for 
non-competitive examination, and if such 
nominee shall be certified by such commis¬ 
sion as qualified after such non-competitive 
examination, he may be appointed provision¬ 
ally to fill such vacancy until a selection and 
appointment can be made after competitive 
examination, but such provisional appoint¬ 
ment shall not continue more than ten days 
after notice to the appointing officer that an 
eligible list has been prepared for such posi¬ 
tion, nor in any case for a longer period than 
two months. 

5. In case of vacancy in any position in 
the competitive class, where peculiar and ex¬ 
ceptional qualifications of a scientific, pro¬ 
fessional or educational character are re¬ 
quired, and upon satisfactory evidence that 
for specified reasons competition in such spe¬ 
cial case is impracticable, and that the posi¬ 
tion can be best filled by the selection of 
some designated person of high and recog¬ 
nized attainments in such qualities, the com¬ 
mission may suspend the provisions of the 
rule requiring competition in such case, but 
no such suspension shall be general in its 
application to such place, and all such cases 
of suspension shall be reported to the legis¬ 
lature, with the reasons for the same. 


17 


6. When the services to be rendered by 
an appointee in the state service are for a 
temporary period, not to exceed cne month, 
and the need of such service is important and 
urgent, the appointing officer may select for 
such service any person on the proper list of 
those eligible for permanent apepintment, 
without regard to his standing cn such list. 

7. No person shall be eligible to tempor¬ 
ary appointment to any position in the com¬ 
petitive class if he has received a temporary 
or provisional appointment within the p c- 
vious four months. 

8. The acceptance by an eligible of a tem¬ 
porary appointment shall not affect his 
standing on the register for a permanent 
employment, nor shall the period of tempor¬ 
ary service be counted as part of the proba¬ 
tionary service, in case of subsequent ap¬ 
pointment to a permanent position. 

9. The commission may by special action 
except from examination under these rules 
any person engaged in private business who 
shall render any professional, scientific, 
technical or other expert service of an occa¬ 
sional and exceptional character to any state 
officer, and whose compensation in any one 
year shall not exceed $300; provided, that 
such limitation of compensation shall not 
apply to any such person employed by the 
governor, controller or attorney general; and 
further provided, that the commission may 
suspend such limitation of compensation by 
special resolution in other cases. All excep¬ 
tions granted under this section, with the 
reasons therefor, shall be set forth by the 
commission in its next annual report. 

10. Whenever a vacancy exists in the com¬ 
petitive class, and there is no eligible list 
from which an appointment can be made 
thereto, and in an open competitive exami¬ 
nation duly advertised there either are no 
applicants or none of the applicants appear¬ 
ing is found qualified, the head of the office 
may nominate a person to the commission 
for non-competitive examination, and if such 
nominee shall be certified by the commis¬ 
sion as qualified, he may be appointed to fill 
such vacancy. In case there is a person 
serving in such a position under provisional 
examination, and no one applies to compete 
with him in an open competitive examina¬ 
tion duly advertised, the provisional appoint¬ 
ment of such person may be made perma¬ 
nent. 

11. A person legally holding a position by 
appointment for a fixed term, may be retain¬ 
ed without examination at the expiration of 
such term upon receiving a reappointment, 
but otherwise the position shall be deemed 
vacant for the purpose of choosing his suc- 
sor. (Added November 14, 1900.) 

Applications to Enter Examinations. 

RULE IX. 

1. No person shall be admitted to any ex¬ 
amination for a position in the competitive 
class, until as provided by the civil service 
law, he shall have filed an application under 
oath upon a form prescribed by the commis¬ 
sion and accompanied by such certificates as 
may be prescribed. 

2. Every applicant for examination must 
be a citizen of the United States, and an ac¬ 
tual resident of the State of New York at 
the time of his application, provided, that 
such requirements as to citizenship and resi¬ 
dence may be specially suspended by the 









18 


CIVIL SERVICE GUIDE. 


commission as to any position requiring high 
professional, scientific or technical qualifica¬ 
tions, or in cases where through low com¬ 
pensation for services such requirements are 
disadvantageous to the public interests, but 
all such cases, whether of individuals or 
groups, with the reasons therefor, shall be 
reported to the legislature. 

3. No application for examination shall be 
accepted, unless the applicant is Within the 
age limitations fixed by the commission for 
entrance to the position to which he seeks 
to be appointed. 

4. The commission may refuse to exam¬ 
ine an applicant, or after examination to cer¬ 
tify an eligible who is found to lack any of 
the established preliminary requirements 
for the examination or position for which 
he applies; or who is physically so disabled 
as to be rendered unfit for the performance 
of the duties of the position to which he 
seeks appointment; or who is addicted to 
the habitual use of intoxicating beverages 
to excess; or who has been guilty of a crime 
or of infamous or notoriously disgrace¬ 
ful conduct, or who has been dismissed from 
the service for delinquency or misconduct; 
or who has intentionally made a false state¬ 
ment in any material fact, or practiced, or 
attempted to practice, any deception or 
fraud in his application or examination, or 
in securing his eligibility or appointment. 
Any of the foregoing disqualifications shall 
be good cause for the removal of an eligible 
from the service after his appointment. 

5. In applications for examinations for po¬ 
sitions requiring scientific, professional or 
technical qualifications, the commission may 
require evidences of special education for, 
or of practical experience for a satisfactory 
term in, such science, profession, art or 
trade; and shall require the production of 
such certificates of competency and licenses 
as are provided by the statutes of this state 
as necessary to enable the practice of any 
profession, art or trade. 

6. Any application for a position in the 
civil service made in contravention of the 
provisions of section 4 of rule II, will be re¬ 
jected. 

Examinations. 

KI LE X. 

1. All examinations shall be public and 
•hall be practical in their character and re¬ 
late to such matters as will fairly test the 
relative capacity and fitness of the persons 
examined to discharge the duties of that 
•ervice into which they seek to be appointed. 

2. The commission shall prepare lists of 
preliminary requirements and subjects of 
examinations for the several positions and 
groups of positions in the competitive class, 
and under its direction and subject to its 
approval the chief examiner shall, from 
time to time, prepare such examinations for 
the positions and groups of positions afore¬ 
said as shall be pertinent to them, under the 
provisions of the preceding section of this 
rule. (As amended April 18, 1902.) 

3. The commission may further direct oral 
examinations or special practical tests of 
fitness for any particular positions requiring 
any scientific, professional or technical 
knowledge or manual skill. 

4. For the purpose of making examinations 
of applicants, from time to time, as may be 
required, the commission shall designate 
and select a suitable number of persons to 
be members of boards of examiners at such ' 


places as it deems necessary, and shall duly 
commission such persons as examiners; and 
the .commission may at any time substitute 
any other person in place of any one so se¬ 
lected. When persons selected as examiners 
are in the official service of the state, the 
head of the office in which such persons serve 
shall be consulted; and in the discharge of 
their duties as examiners, the persons so 
selected from the official service shall be re¬ 
sponsible solely to the commission, and shall 
act under its regulations and directions. The 
members of any board of examiners shall 
not all be adherents of one political party 
when other persons are available and com¬ 
petent to serve upon such board. 


percentages, oq the proper register of eligi- 
bles; provided that the names of competitors 
who have passed as above and whose claims 
for preference under section 9 of article V 
of the constitution have been allowed by 
the commission, shall be placed in the order 
of their respective average percentages at 
the head of the proper register of eligibles. 

2. When two or more eligibles on a regis¬ 
ter have the same average percentage, pref¬ 
erence in certification shall be determined 
by the order in which their applications 
were filed, but neither priority in the date 
of application nor of examination will give 
any other advantage in position on the reg¬ 
ister of eligibles. 


5. Examinations of a general character 
shall be held at least once a year in each 
of the places for which provision is made 
by law, and may be held more often in such 
places, or at other places for specific pur¬ 
poses in the discretion of the commission; 
and under its direction the chief examiner 
shall advertise such examinations in such 
manner as their nature may require. Pre¬ 
vious notice of examinations shall be mailed 
to all persons who have made application in 
due form with copies of such general or spe¬ 
cial regulations as the commission shall pre¬ 
scribe. (As amended April 18, 1902.) 

6. Whenever physical qualifications are of 
prime importance in the proper discharge of 
duties in any position, applicants must pass 
a physical examination and be certified as 
qualified in such respect, either before ad¬ 
mission to examination, or before record in 
the proper eligible list, or before certification 
for appointment, as the commission may de¬ 
termine. 

7. Whenever, in its opinion, any position 
to be filled in the competitive class has a 
fiduciary or executive character, the com¬ 
mission may require, as a part of the exam¬ 
ination, such special certificates by reputa¬ 
ble and responsible citizens as to the char¬ 
acter, trustworthiness and business experi¬ 
ence of an applicant or eligible as it may 
deem proper and expedient. All such spe¬ 
cial certificates shall be properly filed and 
retained as public records in the office of the 
commission. 

When the position to be filled involves 
fiduciary responsibility, the appointing of¬ 
ficer, where otherwise permitted by law, 
may require the appointee to furnish a bond 
or other security and shall notify the com¬ 
mission of the amount and necessary details 
thereof. 

9. No person who has entered any competi¬ 
tive examination for a position in the classi¬ 
fied service shall be admitted within nine 
months from the date thereof to a new ex¬ 
amination for the same position. (As amend¬ 
ed November 28, 1899.) 

10. Examination papers shall be rated on 
a scale of 100, and the subjects therein shall 
be given such relative weights as the com¬ 
mission may prescribe. After a competitor's 
papers have been rated he shall be duly noti¬ 
fied of the results thereof. 

Eligible Lists. 

RILE XI. 

1. Every competitor who attains an aver¬ 
age percentage of 75 or over on all the obli¬ 
gatory subjects in any examination, and 
whose standing on every such obligatory 
subject is 60 or over, shall be eligible for ap¬ 
pointment to the position for which he was 
examined; and the names of eligibles shall 
be entered, in the order of their average 


3. Appointment shall be made from the 
eligible list most nearly appropriate for the 
group in which the position to be filled is 
classified, and a new list shall be created 
for a stated position or group of positions 
only when there is no appropriate list ex¬ 
isting or when the existing list from which 
certification is to be made is likely to be ex¬ 
hausted. 

4. The commission shall prescribe the char¬ 
acter of the distinct eligible lists, designat¬ 
ing the positions that may be filled by certi¬ 
fication from each of such lists. (As amend¬ 
ed April 18, 1902). 

5. The term of eligibility shall be fixed by 
the regulations of the commission at not 
less than one nor more than four years, with 
reference mainly to the probable number and 
frequency of certifications to be made from 
such lists respectively. 

6. Merit lists for appointment in the state 
service existing at the time of the passage 
of the civil service law shall be continued 
as the eligible lists from which appointments 
are to be made until an examination for 
similar position shall be held and reported 
by the commission under these rules, and all 
eligible lists prepared as the results of fit¬ 
ness examinations are hereby abolished. 

Term of Probation. 

RI LE XII. 

1. Except in the case of veterans of the 
Civil War. honorably discharged from the 
military or naval service of the United States, 
every original appointment to or employment 
in any position in the competitive class shall 
be for a probationary term of three months, 
and an appointing or nominating officer in 
notifying a person certified to him for ap¬ 
pointment or employment shall specify the 
same as for a probationary term only; and if 
the conduct, capacity and fitness of the pro¬ 
bationer are satisfactory to the appointing 
officer, his retention in the service after the 
end of such term shall be equivalent to his 
permanent appointment, but if his conduct, 
capacity or fitness be not satisfactory he may 
be discharged at the end of such term. 

Whenever two or more persons appointed 
from the same eligible list are serving as 
probationers in the same department, and 
there is necessity for a reduction of the force 
of such department affecting such persons, 
they shall be preferred for retention in the 
order of their original standing upon such 
list. (As amended March 21, 1900; April 18, 
1902.) 

2. Every officer under whom any probation¬ 
er shall serve during any part of his proba¬ 
tion shall carefully observe the quality and 
value of the services rendered by such pro¬ 
bationer, and his conduct, and if so required 
shall report in writing to the proper appoint¬ 
ing officer the facts observed by him, showing 








CIVIL SERVICE GUIDE. 


19 


the character and qualifications of such pro¬ 
bationer, and of the service rendered by him, 
and such reports shall be preserved on file. 

Season Positions. 

lll'LE XIII. 

1. All positions in the competitive class, 
where the nature of service is such that it 
is not continuous through the year, but recurs 
in each successive calendar year, shall be 
designated as season positions and shall be 
subject to the provisions of these rules ap¬ 
plicable generally to positions in such class, 
except as herein otherwise provided. 

2. Any person originally appointed to or 
employed in a season position, under the pro¬ 
visions of these rules, and who has been tem¬ 
porarily separated from the service by the ex¬ 
piration thereof in any year, shall be entitled 
to reappointment to or re-employment in the 
same position in the next ensuing year, upon 
filing in the office of the commission, in such 
form as it may prescribe, a request for such 
reappointment or re-employment within six 
weeks previous to and at least thirty days be- 
for the date of resumption of such short term 
service. The commission shall certify to the 
proper appointing or employing officer the 
names and post office addresses of the persons 
who have made such formal requests, and 
they shall be reinstated in the positions va¬ 
cated by them in the previous year in the or- 
'der of the dates of their original appoint¬ 
ment or latest promotion in the several 
grades, provided that in the meantime they 
are not disqualified from any of the causes 
recited in the fourth section of rule IX. 

Promotions. 

U'A 

Hl'LE XIV. 

1. Except as otherwise provided in this 
rule whenever a vacancy occurs in any posi¬ 
tion in the competitive class above the lowest 
grade in any group, the chief examiner shall 
forthwith arrange to hold a promotion exam¬ 
ination limited to those persons who have for 
more than six months served with fidelity 
in the next lower grade in such group in the 
same office, department or institution, pro¬ 
vided, that if there are no persons who have 
served with fidelity for six months in the 
next lower grade, or provided all persons in 
the next lower grade fail in any promotion 
examination, then all persons in the second 
lower grade who have served with fidelity 
for six months in the same group in the 
same office, department or institution, shall 
have the right to compete in said promotion 
examination. On the request of the appoint¬ 
ing officer, sufficient and proper reasons being 
set forth in detail in writing showing that 
the competition in the promotion examina¬ 
tion should not be limited to the persons 
heretofore mentioned, the commission may 
permit the Incumbents of any of the following 
classes of positions to enter a promotion ex¬ 
amination: First, persons who for more than 
six months have served in any of the lower 
grades in the same group in the same office, 
department or institution; second, persons 
who for more than six months have served 
in another group but in a similar position in 
the same office, department or institution; 
third, persons who for more than six months 
have served in the same or another group, 
but in a similar position in other offices, de¬ 
partments or institutions; provided, how¬ 
ever, that no persons in any of the three 
classes of positions aforementioned shall be 
permitted to enter such promotion examina¬ 
tion unless the commission shall first find 
after due inquiry, that the nature of the 


duties of the positions held by the persons in 
the said classes, who seek to enter such pro¬ 
motion examination, are such as naturally 
and properly to fit them to perform the duties 
of the position to which they seek promo¬ 
tion as fully as the duties of the persons 
holding positions in the next two lower 
grades in the same group in the same office, 
department or institution; but all promotions 
of clerks, bookkeepers, stenographers, copy¬ 
ists, messengers, pages, and other employes 
whose duties are of a clerical character in 
all the state departments, bureaus, divisions, 
commissions and offices, shall be subject to 
the provision of section 6 of chapter 521 of 
the laws of 1901, to wit: ‘‘Promotions shall be 
made by successive grades so far as practi¬ 
cable, and no person shall be promoted to a 
position in the higher grade who has not 
served at least six months in the next lower 
grade." Whenever it is found by the state 
commission not practicable to fill a vacancy 
in any position through promotion in the 
manner herein prescribed, such vacancy 
shall be filled by original appointment 
through competitive examination in accord¬ 
ance with the provisions of subdivision 1 of 
rule VIII. (As amended July 29, 1899; Octo¬ 
ber 2, 1899; September 24, 1900; April 18 
1902.) 

2. As provided by the civil service law an 
increase In the salary or other compensation 
of any person holding an office or position 
within the scope of these rules beyond the 
limit fixed for the grade in which such office 
or position is classified shall be deemed a 
promotion. 

3. No promotion can be made from a posi¬ 
tion in one class or group to a position in 
another class or group, unless the same be 
specially authorized by the commission, but 
a person employed in any position shall not, 
because of such appointment, be barred from 
the open competitive examination provided 
for original entrance to any other position. 

4. The test of actual service being the 
main factor in fitness for promotion there 
shall be kept in every office continuous and 
comparative records of the efficiency, 
punctuality, attention and general good con¬ 
duct of all persons employed therein. Such 
records shall at all times be open to inspec¬ 
tion by the state commission, and if the 
same have been regularly and properly kept 
they shall constitute one of the elements in 
such promotion examination, with such rela¬ 
tive weight as shall be assigned to them by 
the chief examiner. If such records have 
not been regularly and properly kept the 
chief examiner shall prescribe such tests as 
to him may seem best calculated to deter¬ 
mine the relative merit and fitness of the 
persons entitled to enter the promotion ex¬ 
amination. 

5. The appointing officer shall notify the 
commission of any vacancy in a position 
in his office to be filled by promotion, and 
thereupon, after consultation with the ap¬ 
pointing officer, the commission shall direct 
a competitive examination of those entitled 
to enter the same under the provisions of 
this rule, and shall publish the same by 
notice, giving date and place, posted con¬ 
spicuously in the office where such vacancy 
exists, and sent by mail to those eligible to 
such examination. 

6. After consultation with the appointing 
officer under whom the vacancy exists the 
commission shall appoint an examining 
board of three members. The written part 
of the examination shall be confined to the 


duties of the office in which the vacancy oc¬ 
curs, and particularly to the duties of the 
position to be filled. Due weights will be 
given to the candidates’ seniority and past 
record in the office and to any special fitness 
for the duties of the higher position. 

7. The conduct of such examination and 
the preparation of the eligible list shall be 
subject to the general provisions of rules 
X and XI, provided, however, that no eligi¬ 
ble list for promotion shall be valid beyond 
one year. The commission shall certify from 
the eligible list for promotion in the same 
manner provided in section 2 of rule VIII 
for certification for original appointment, 
except that where vacancies in the position 
of first assistant physician in any of the 
state hospitals are to be filled, the commis¬ 
sion shall certify in addition to the three 
highest names upon the eligible list the 
names of all persons at that time connected 
with the institution in which the vacancy 
exists whose rating is 85 per cent, or over. 
(As amended May 8 and July 10, 1900.) 

8. No recommendation of any person for 
promotion, whether verbal or written, shall 
be entertained or received, unless made in 
the ordinary course of duty by his imme¬ 
diate official superiors, and the presentation 
of any recommendation other than that of 
such superiors shall be considered an un¬ 
warrantable interference with the public 
service, and the person so recommended 
may be required to show, before being certi¬ 
fied for promotion, that such recommenda¬ 
tion was not made by his request or con¬ 
nivance. 

9. Whenever there is but one person en¬ 
titled to promotion to fill a vacancy and 
willing to compete therefor, or whenever an 
appointing officer is desirous of promoting 
all the persons in a particular grade enti¬ 
tled to compete for promotion, and also 
whenever the salary or compensation of a 
person holding a position is to be increased 
without any change whatever in the du¬ 
ties of the position, such person or persons 
may be promoted to the next higher grade 
without examination upon a certificate of 
the facts and the approval of the commis¬ 
sion; provided that for original entrance to 
the position to which promotion is sought 
there is not required an examination in¬ 
volving essential tests or qualifications dif¬ 
ferent from or higher than those required 
for original entrance to the position then 
held by such person. (Added October 2, 1899; 
amended April 18, 1902. 

Transfers. 

RULE XV. 

(As amended April 18, 1902.) 

Transfers may be made, upon request of 
the heads of the departments affected, as 
follows: 

1. A person who has received an appoint¬ 
ment from an eligible list and has served 
the required probationary term may be 
transferred to a similar position in the same 
group, subdivision and grade. When a pro¬ 
posed transfer involves a change an grade 
only, the same may be allowed in the dis¬ 
cretion of the commission. 

2. A transfer of a person holding a posi¬ 
tion in the competitive class, who has served 
the required probationary term, to a posi¬ 
tion in a different group or subdivision may 
be allowed in the discretion of the commis¬ 
sion, provided said person has attained a 






20 


CIVIL SERVICE GUIDE. 


place upon the appropriate eligible list for 
the latter position in force at the time the 
request for the transfer is made. 

3. A person holding a position in the com¬ 
petitive class who did not enter the service 
after qualifying in an open competitive ex¬ 
amination. may be transferred to a similar 
position in the same group, subdivision and 
grade, provided he has served at least three 
years in the position from which he desires 
transfer, or has attained a place upon the 
appropriate eligible list in force at the 
time the request for the transfer is made. 

4. A transfer of a person holding «a posi¬ 
tion in the exempt or non-competitive class 
to a position in the competitive class may be 
allowed in the discretion of the commission 
only when the person to be transferred has 
qualified in an open competitive examina¬ 
tion and his name is upon the appropriate 
eligible list in force at the time the request 
for the transfer is made. 

5. A transfer from a position in the com¬ 
petitive class of the civil service of the 
state to a similar position in the same class 
in any of the cities or civil divisions thereof, 
and vice versa, may be allowed in the dis¬ 
cretion of the commission only when the 
person to be transferred obtained his ap¬ 
pointment by virtue of an open competitive 
examination conducted by or under the di¬ 
rection of the state civil service commis¬ 
sion, and when the proposed transfer is in 
accord with sections 1, 2 and 3 of this rule. 

Reinstatement in Service. 

RILE XVI. 

1. Any person who has held a position by 
appointment under the civil service rules, 
and who has been separated from the service 
through no delinquency or misconduct on his 
part, may be reinstated without re-examina- 
tlon in a vacant position in the same office 
and in the 6ame group, subdivision and grade, 
within one year from the date of such separa¬ 
tion provided that for original entrance to- 
the position proposed to be filled by rein¬ 
statement there is not required by these 
rules, in the opinion of the commission, an 
examination involving essential tests or qual¬ 
ifications different from or higher than those 
involved in the examination for original en¬ 
trance to the position formerly held by the 
person proposed to be reinstated. 

2. Whenever in any department or insti¬ 
tution an office or position is abolished, or 
whenever the number of positions of a cer¬ 
tain character is reduced, or whenever by 
reason of a lack of appropriation or other¬ 
wise it becomes necessary to discharge or 
suspend one or more of several persons hold¬ 
ing the same position, veterans of the civil 
war, veterans of the volunteer army or navy 
of the United States in the Spanish War, and 
exempt volunteer firemen shall be entitled 
to preference in retention in such positions 
above other persons. (As amended April 18, 
1902.) 

3. Persons legally holding such positions at 
the time of such reduction or discharge shall 
be entitled to reappointment or reinstate¬ 
ment in the same position or positions if they 
are thereafter within one year re-established 
under the same or any other designation. 
The names of such persons shall be entered 
upon lists of suspended employes and shall 
remain thereon for a period of one year, and 
upon notice of a vacancy in the same or a 
similar position in any department, names 
from such lists of suspended employes shall 


be certified to the appointing officer in pref¬ 
erence to names from the eligible lists. 
Preference in certification from such lists 
of suspended employes shall be given in the 
following order: first, veterans of the civil 
war in the order of their separation from the 
service; second, veterans of the Spanish war 
and exempt volunteer firemen in the order 
of their separation from the service; third, 
other persons in the order of their separation 
from the service. Persons specified in the first 
and second classes above mentioned shall be 
entitled to certification for positions to which 
they are eligible in any department or institu¬ 
tion. but persons specified in the third class 
shall be entitled to certification only to the 
department from which they were discharged. 
(Added April 18, 1902.) 

Certificates for Promotion, Transfer 
and Reinstatement. 

RULE XVII. 

1. Upon the written request of an appoint¬ 
ing officer, stating the essential facts in re¬ 
gard to any proposed promotion, transfer or 
reinstatement, the commission will, if such 
promotion, transfer or reinstatement be in 
accordance with law, and the provisions of 
these rules, issue its certificate of that fact 
to such officer. 

2. All promotions, transfers and reinstate¬ 
ments herein authorized shall be made only 
after the issuance of such certificate, ex¬ 
cept those which may be specifically exempted 
from such condition by regulation of the com¬ 
mission. 

Definition of the Non-competitive 
Class. 

RULE XVIII. 

The non-competitive class shall include 
such positions as are not in the exempt class 
and which it is impracticable to include in 
the competitive class. 

It shall comprise the following positions 
and such positions as may hereafter be add¬ 
ed; provided that from time to time, the 
commission shall transfer positions from this 
class to the competitive class whenever it 
may be found practicable to hold competi¬ 
tive examinations to fill them: 

POSITIONS IN THE NON-COMPETI¬ 
TIVE CLASS. 

In the office of the Comptroller: 

The watchman. 

In the office of the Treasurer: 

The watchman. 

In the Insurance Department: 

The watchman. 

In the Department of Public Buildings: 

Messenger and weigher, upholsterer, tin 
and coppersmith, gardener, chief carpen¬ 
ter, carpenters, painters, shade and car¬ 
pet man, plumber and gasfitter, plumb¬ 
er’s helper, machinist, assistant machin¬ 
ist, steamfitter, locksmith, steamfitter’s 
helper, boilerscaler, stonecutter and tile- 
setter, elevatormen. 

One engineer, one assistant engineer and 
three firemen, such persons, however to 
be subject to non-competitive examina¬ 
tion and their employment not to con¬ 
tinue beyond thirty days after the ad¬ 
journment of the legislature of the year 
1902 (added March, 22, 1901; amended Oc¬ 
tober 14, 1901). 


In the Department of Public Works: 

The harbor masters; engineer of tugboat 
running in Buffalo Harbor and Niagasa 
River (classified November 14, 1900). 

In the Appellate Division Court House, New 
York City: 

Elevatorman (classified July 16, 1900). 

In the State Hospitals: 

Watchmen, policemen, barbers, supervisors, 
nurses, attendants, wardhelpers, house¬ 
keepers, chefs, head cooks, bakers, meat 
cutters, butchers, laundry overseers, 
launderers, head laundresses, linemen, 
plumbers, stearafitters, carpenters, paint¬ 
ers, blacksmiths, foremen, tailors, dress¬ 
makers, shoemakers, printers, bookbind¬ 
ers, head farmers, dairymen, gardeners, 
florists, railway conductors, pages, fire¬ 
men, pilots, masons (as amended Janu¬ 
ary, 13. 1900; May 23, 1901; January 3, 
1902). 

In the office of the Forest, Fish and Game 
Commission: 

The protectors and foresters, the assistant 
oyster protector. 

In the State Fair Commission: 

Gardener (classified June 9, 1902). 

In the State Prisons: 

The assistant matrons. 

In Sing Sing Prison: 

The head farmer (classified May 20, 1901). 
In Clinton Prison: 

Hospital attendant (classified June 4, 
1902). 

In the Prison for Women at Auburn: 

The attendants. 

In the House of Refuge for Women at Al¬ 
bion: 

Carpenter, firemen, gardener, housekeeper, 
nurses (as amended February 12, 1901). 
In the State School for the Blind at Batavia: 
Baker, carpenter, farmer, firemen, florist, 
housekeeper, usher (as amended Febru¬ 
ary 12, 1901). 

In the Soldiers’ aid Sailors’ Home at Bath: 
Baker, blacksmith, carpenter, farmer, fire¬ 
men, gardener, head cook, head launder- 
er, lineman, musicians, nurses, steamfit¬ 
ter, superintendent of mess hall and 
kitchen, engine oiler and tender (as 
amended December 20, 1900; February 12, 
1901; May 20, 1901). 

In the Reformatory for Women at Bedford: 
Carpenter, firemen (classified February 12, 
1901). 

In the New York State Reformatory at El¬ 
mira: 

Carpenter, farmer, firemen, head cook (as 
amended February 12, 1901). 

In the Eastern New York Reformatory at 
Napanoch: 

The head farmer (classified May 23, 1901). 
In the House of Refuge for Women at Hud¬ 
son: 

Carpenter, firemen. 

In the Custodial Asylum at Newark: 
Attendants, baker, carpenter, firemen, gar¬ 
dener, nurses (as amended Februarv 12, 
1901). 

In the Thomas Asylum at Iroquois: 
Attendants, farmer, firemen, housekeeper, 
nurses (as amended February 12, 1901). 
In the State Industrial School at Rochester: 
Carpenter, farmer, firemen, head cook, head 
laundress (classified February 12, 1901). 
In the Custodial Asylum at Rome: 
Attendants, baker, blacksmith, carpenter, 
farmer, firemen, gardener, head cook, 
head launderer, painter, supervisors, as¬ 
sistant supervisors, assistant matron (as 
amended February 12 and March 22, 1901). 







CIVIL SERVICE GUIDE. 


21 


In the Craig Colony at Sonyea: 

Attendants, baker, blacksmith, butcher, 
carpenter, dairyman, farmer, gardener, 
head cook, bead launderer, mason and 
bricklayer, nurses, painter, plumber, su¬ 
pervisors, tailor, usher, watchmen (as 
amended February 12, 1901). 

In the Institution for Feeble-Minded Chil- 
dred at Syracuse: 

Attendants, baker, carpenter, farmer, fire¬ 
men, gardener, housekeeper, head cook, 
head laundress, shoemaker, supervisors, 
tailorcss, usher, watchmen, painter (as 
amended February 12, 1901). 

Employment in the Non-competitive 
Class. 

RILE XIX. 

1. The positions in the non-competitive 
class must be filled by such persons as upon 
proper non-competitive examinations shall be 
certified as qualified to discharge the duties 
of such positions by an examiner or examin¬ 
ers selected or appointed for that purpose by 
the commission. The head of any office, de j 
partment or institution in which there may* 
be a vacancy or vacancies in any position or 
positions in this class, may name for ex¬ 
amination a person for each vacancy. The 
commission may provide by special regula¬ 
tion that in any institution where a number 
of persons are employed in the same grade, 
the employing officer may name for exam¬ 
ination more than one person, in order that' 
there may be a list of qualified persons from 
which to make an immediate selection in case 
of vacancy. Such nomination may be made 
to the commission, or to an examiner or 
board of examiners, as the commission may 
prescribe by regulations. 

2. The commission shall select, appoint and 
commission examiners or boards of examin¬ 
ers to test the qualifications of persons 
named for employment In positions in the 
non-competitive class, and they shall be sub¬ 
ject to the provisions cf the fourth section 
of Rule X.' 

3. Examinations for positions in the non¬ 
competitive class shall be such as shall de¬ 
termine the following qualifications: 

First. That the person examined is within 
the limits of age prescribed for the position 
or employment to which he has been named; 

Second. That he is properly certified as free 
from any physical defect or disease which 
would be likely, to interfere with the proper 
discharge of his duties; 

Third. That his character is such as to 
qualify him for such position or employment; 
and 

Fourth. That he possesses the requisite 
knowledge and ability to enter on the dis¬ 
charge of his duties in the service. 

To preserve a uniform standard in such 
qualifications for like positions and employ¬ 
ments in the several institutions and offices 
of the state service, the commission, after 
consultation with the principal officers con¬ 
cerned, may by regulations prescribe uniform 
limitations and tests for the government of 
the examiners. 

Reports of Appointing Officers. 

RULE XX. 

For the purpose of certification to the 
controller, or other fiscal officer, for the 
payment of salaries and to enable the com¬ 
mission to keep an official roster of the 
classified service as required by law, each 
appointing and employing officer, from time 
to time after the date of the promulgation 
9 f these rules and upon the date of the of¬ 


ficial action in or knowledge of each case, 
shall report to the commission as follows: 

(a) Every appointment or employment, 
whether probationary, temporary, or other¬ 
wise, in the classified service, with the date 
of commencement of service and the title 
and compensation of the position. 

This includes every employment or desig¬ 
nation of any person to render any service, 
whether permanent, temporary or special, to 
the state of New York or any of its civil 
divisions to which these rules shall be ex¬ 
tended, in any capacity whatever, compensa¬ 
tion for which is to be made to the person 
employed or designated, except in the mili¬ 
tary service and the unclassified service as 
defined by law and by section 2 of rule III. 

(b) Every failure to accept an appoint¬ 
ment under him by a person entitled there¬ 
to. with copies of the offer or notice of ap¬ 
pointment and the reply thereto, if any. 

(c) Every discharge during or at the end 
of a probationary term, with the date 
thereof. 

(d) Every vacancy in a position, whether 
caused by dismissal, resignation or death, 
with the date thereof. 

(e) Every position abolished, with date of 
such abolition. 

(f) Every change of compensation in a 
position, with the date thereof. 

(g) Every promotion, giving positions 
from which and to which made, with the 
salaries and date thereof. 

(h) Every transfer, giving the positions 
from which and to which made, with the 
date and v salary thereof. 

(i) Every reinstatement in a position, with 
the date and salary thereof. 

THE OFFICIAL ROSTER. 

RILE XXI. 

The commission shall keep in its office an 
official roster of the classified state service, 
and shall enter thereon the name of each 
and every person who has been appointed 
to, emplcyed, promoted or reinstated in any 
position in such service upon such evidence 
as it, may require or deem satisfactory that 
such person was appointed to, or employed, 
promoted or reinstated in the service in con¬ 
formity with the provisions of law and of 
these rules. The official roster shall show 
opposite, or in connection with each name, 
the date of appointment, employment, pro¬ 
motion or reinstatement, and the office in 
which and the compensation of the posi¬ 
tion, date of commencement of service, and 
the date of transfer in or separation from 
the service by dismissal, resignation, can¬ 
cellation of appointment, or death. 

CERTIFICATION FOR PAYMENT 
FOR SERVICES. 

RLLE XXII. 

For the purpose of certification of pay¬ 
rolls, estimates and accounts as required by 
section nineteen of the civil service law, 
appointing officers and heads of departments 
shall furnish the commission with payrolls, 
estimates, accounts and certificates in form 
and manner as follows: 

1. Heads of departments, offices and insti¬ 
tutions in the state service, whose employes 
are paid individually direct from the treas¬ 
ury of the state or any civil division there¬ 
of, shall furnish the commission, at least 
five days before payment is to be made, 
payrolls in duplicate, showing the names of 
the persons to be paid, the title of the posi¬ 


tion held or kind of service performed by 
each person, the rate and amount of com¬ 
pensation to which he is entitled, and the 
period for which he is to be paid, and shall 
certify that the persons named therein are 
employed solely in the proper duties of the 
positions and employments indicated, and 
that persons described as or proposed to be 
paid as “laborers" are employed at ordinary 
unskilled labor only. After examination and 
certification by the commission as herein¬ 
after prescribed, such payrolls shall be 
transmitted by it to the comptroller or fis¬ 
cal officer of such civil division for further 
examination and payment as required by 
law', and one of said duplicates shall ac¬ 
company the warrant on the treasurer or 
other disbursing officer. 

2. For payment for irregular or occasional 
services, and for advances of salary to regu¬ 
lar employes, the head of such a depart¬ 
ment, office or institution shall transmit to 
tho commission the original account or 
special payroll or a request for advance 
payment, bearing his written approval, 
which approval shall be deemed to be a cer¬ 
tificate of tbe facts required by the pre¬ 
ceding section to be certified on the regu¬ 
lar payrolls Upon examination and certifi¬ 
cation by the commission such account, pay¬ 
roll or request shall be forwarded to the 
comptroller or other fiscal officer. 

3. Heads of departments, offices or Insti¬ 
tutions whose employes are paid directly by 
the department without previous detailed 
estimate to the comptroller, shall furnish 
the commission, before payment is made, or 
in ease of employes of the department of 
public works and of the state engineer and 
surveyor on the canals, outside of Albany, 
before credit is claimed from the comp¬ 
troller on such payrolls, the payrolls and 
certificates as required in section one here¬ 
of, and except in the case noted, disburs¬ 
ing officers of such departments, offices and 
institutions shall not pay such persons until 
the commit sion shall certify as hereinafter 
prescribed. Heads and disbursing officers of 
such deartments, offices and institutions 
shall file the payrolls certified by the com¬ 
mission as vouchers in claiming credit from 
tho comptroller or other fiscal officer for 
such payments. 

4. The estimates for payment of officers 
and employes, snd for services of state 
hospitals and charitable institutions re¬ 
quired by law to rerder detailed estimates 
in advance, under what is known as the 
“estimate system,” containing the names, 
titles of positions held or kind of service 
performed and rate of compensation of all 
officers and employes in the classified serv¬ 
ice with tbe certificate specified in section 
one hereof, shall be submitted to the com¬ 
mission for certification before approval 
by the comptroller or other department hav¬ 
ing power of revision of such estimates, 
and no vouchers for payments for services 
shall be received unless In accord wdth such 
estimates, and the certificate of the com¬ 
mission. 

5. The secretary or assistant secretary of 
the commission shall compare such payroll, 
estimate or account for services with the. 
official roster and shall attach thereto or 
place thereon a certificate in form substan¬ 
tially as follows: 

I hereby certify that the person (or per¬ 
sons) named in this (or the attached) pay¬ 
roll (or estimate or account) for serviced 










22 


CIVIL SERVICE GUIDE. 


rendered to the state of New York in the 

. containing . names 

have been appointed or promoted to or em¬ 
ployed in the positions or places and at the 
rate of compensation indicated in pursuance 
of the civil service law, and the rules made 
In pursuance thereof as shown by the offi¬ 
cial roster of the state service, except 
(Here insert names in regard to which the 
payroll, estimate or account disagrees with 
the official roster.) 


Secretary of the State Civil Service Com¬ 
mission. 

To provide for the making of such 
certification and for other purposes 
the commission shall designate an em¬ 
ploye in Its office to act as assistant 
secretary of the commission, under and by 
direction of the secretary when that officer 
Is on duty and for him and in his stead in 
his absence. 

6. Upon satisfactory evidence that, with 
Intent to evade the provisions of law and of 
these rules, any person appointed to or em¬ 
ployed in any position in the classified serv¬ 
ice has been assigned to perform duties other 
than those from which he was examined and 
certified, or under any title not appropriate 
to the duties to be performed, the commis¬ 
sion will refuse certification and remove his 
name from the official roster. 

Causes for Removal. 

RILE XXIII. 

(Added July 29, 1899; repealed October 17, 
1901.) 

Extension of Rules. 

RULE XXIV. 

These rules shall not be deemed to extend 
to the offices, places and employments in the 
civil divisions of the state, until after due 
Inquiry by the commission it shall be found 
practicable, of which finding proper and time¬ 
ly notice shall be given. 

In pursuance of the foregoing provision 
these rules have been extended to the offices, 
places and employments in the civil service 
of the counties of Erie, Kings, New York, 
Queens and Richmond, to take effect from 
and after June 16, 1900. (As amended June 
16, 1900.) 

Administrative Regulations. 

RULE XXV. 

The commission shall prescribe and enforce 
suitable regulations for carrying into effect 
the provisions of these rules and those of the 
civil service law and of section 9 of article 
V of the constitution, not inconsistent there¬ 
with; and shall prescribe blank forms for 
all applications, certificates, reports, records, 
and returns required under these rules and 
the regulations made in pursuance thereof. 


CHAPTER 521, LAWS OF 1901. 

AN ACT to classify and grade, and to estab¬ 
lish rates of compensation for clerks and 

other employes in the service of the state. 

Section 1. The provisions of this act shall 
apply to all clerks, bookkeepers, stenograph¬ 
ers, copyists, messengers and other employes 
whose duties are of a clerical character in 
all the state departments, bureaus, commis¬ 
sions and offices, except those otherwise fixed 
by law, or whose salaries were January first, 
nineteen hundred and one, more than the 
maximum fixed herein. 

Sec. 2. All clerks, bookkeepers, stenograph¬ 
ers, copyists, messengers, pages or other em¬ 
ployes performing clerical service in the state 
departments, bureaus, divisions, commissions 
and other offices excepting deputies, heads, 
chiefs and assistant heads and chiefs of divi¬ 
sions or bureaus shall from and after Octo¬ 
ber first nineteen hundred and one be classi¬ 
fied in one of the following grades, in 
accordance with the appropriations 
made by the legislature for such purpose. 
Such classification shall be made by the 
head of the department or commission sub¬ 
ject to the approval of the governor and 
filed with the comptroller on or before Oc¬ 
tober first. 

Sec. 3. The annual salaries of employes 
for each grade shall not be to exceed the 
following: First grade, three hundred sixty 
dollars; second grade, four hundred eighty 
dollars; third grade, six hundred dollars; 
fourth grade, seven hundred twenty dollars; 
fifth grade, nine hundred dollars; sixth 
grade, twelve hundred dollars; seventh 
grade, fifteen hundred dollars; eighth grade, 
eighteen hundred dollars; ninth grade, twen¬ 
ty-one hundred dollars; tenth grade, twenty- 
four hundred dollars. 

Sec. 4. No person holding a position or 
employed in any department, bureau, com¬ 
mission or office to which this act applies 
and for which a definite salary ar compensa¬ 
tion has been appropriated or designated, 
shall receive any extra salary or compensa¬ 
tion in addition to that so fixed. 

Sec. 5. All departments, bureaus, commis¬ 
sions or offices which have been granted an 
appropriation for temporary clerical service, 
may appoint in accordance w-ith the pro¬ 
visions of this act an employe or employes 
in any of the grades heretofore specified be¬ 
low the eighth grade, which employe or em¬ 
ployes shall be paid from the special ap¬ 
propriation made for such purpose, but from 
no other fund. 

Sec, 6. Original appointment to the posi¬ 
tion of clerk, bookkeeper, stenographer. 


copyist or messenger shall be made so far as 
practicable to the lowest grade established 
in the department, bureau, commission, or 
office in which the appointment is made, and 
no position above such grade shall be filled 
by original appointment of a person not in 
the service, if there is employed in the same 
office or department in a similar position in 
a lower grade any person who is competent 
to perform the duties of the higher position 
who can be promoted. Promotions shall be 
made by successive grades so far as prac¬ 
ticable, and no person shall be promoted to 
a position in the higher grade who has not 
served at least six months in the next lower 
grade. 

Sec. 7. All acts or parts of. acts incon¬ 
sistent with this act are hereby repealed. 

Sec. 8. This act shall take effect im¬ 
mediately. 

[Became a law April 24, 1901.] 

Constitutional Provision. 

Article V, Section 9. * * * Appoint¬ 
ments and promotions in the civil service of 
the state, and of all the civil divisions 
thereof, including cities and villages, shall 
be made according to merit and fitness, to 
be ascertained, so far as practicable, by ex¬ 
aminations, which, so far as practicable, 
shall be competitive; provided, however, 
that honorably discharged soldiers and sail¬ 
ors from the army and navy of the United 
States in the late civil war, who are citi¬ 
zens and residents of this state, shall be en¬ 
titled to preference in appointment and pro¬ 
motion, without regard to their standing on 
any list from which such appointment or 
promotion may be made. Laws shall be made 
to provide for the enforcement of this sec¬ 
tion. 


SCHEDULE OF LAWS REPEALED. 


Laws of. 

Chapter. 

Sections. 

1883 . 

.354 . 

.All. 

1884 . 

.312 . 

.All. 

1884 . 

.357 . 

.All. 

1884 . 

.410 . 

.All. 

1886 . 

. 29 . 

.All. 

1887 . 

.464 . 


1888 . 

.119 . 


1890 . 

. 67 . 


1892 . 

.577 . 

.All. 

1894 . 

.681 . 

.All. 

1894 . 

.716 . 

.All. 

1894 . 

.717 . 


1895 . 

.344 . 

.All. 

1896 . 


.All. 

1897 . 



1898 . 

.184 . 


1898 . 

.186 . 



(Became a law April 19, 1899.) 


















































Municipal Civil Service. 


' RULE 1. 

Appointments and promotions in the civil 
service of the City of New York shall be 
made according to merit and fitness, to be 
ascertained, so far as practicable, by ex¬ 
aminations which, so far as practicable, 
shall be competitive. 

RI LE 2. 

No officer or officers having the power of 
appointment or employment shall select or 
appoint any person for appointment, em¬ 
ployment, promotion, transfer or reinstate¬ 
ment, except in accordance with the provi¬ 
sions of the civil service law and the rules 
and regulations prescribed thereunder. 

No person shall be appointed or employed 
under any title not appropriate to the du¬ 
ties to be performed, and no person shall be 
transferred to, or assigned to perform the 
duties of any position subject to competitive 
examination, except in accordance with Rule 
40. 

The violation of any of the provisions of 
the civil service law, or of these rules, by 
any person in the civil service of the city, 
shall be considered a good cause for the dis¬ 
missal of such person from the service. 

RI LE 3. 

The Municipal Civil Service Commission 
shall have authority to prescribe such reg¬ 
ulations in pursuance of and for the execu¬ 
tion of the provisions of these rules and 
of the civil service law, as may not be in¬ 
consistent therewith, and may prescribe 
blank forms for all applications, certificates, 
reports, records and returns required un¬ 
der these rules and the regulations made in 
pursuance thereof. The commissioners shall 
from their number choose a president to act 
during their pleasure, and they may from 
time to time appoint committees from their 
own number. 

RILE 4. 

CLASSIFICATION. 

The offices and positions in the classified 
service of the City shall be arranged in four 
divisions, to be known respectively as the 
Exempt Class, the Competitive Class, the 
Non-Competive Class and the Labor Class. 

The Exempt Class. 

The exempt class shall include the depu¬ 
ties of principal executive officers authorized 
by law to act generally for and in place of 
their principals, one secretary of each officer, 
board or commission authorized by law to 
appoint a secretary, one clerk and one dep¬ 
uty clerk of each court, if authorized by law, 
one clerk of each elective judicial officer, 
and such other subordinate offices or posi¬ 
tions as may be placed in said class, in the 
manner prescribed by the Civil Service Law, 
for the reason that the filling of such offices 
or positions through competitive or non¬ 
competitive examination is found to be not 
practicable. Such offices and positions shall 
comprise Schedule A, as fixed by Rule 68. 


The Competitive Class. 

The competitive class shall include all of¬ 
fices or positions now existing or hereafter 
created, of whatever function, designation 
or compensation, except such as are specific¬ 
ally designated as in the exempt class, the 
non-competitive class or the labor class. 

The offices and positions in the competi¬ 
tive class shall be classified in four sched¬ 
ules, to be known as Schedules B, C, D and 
E, respectively, as fixed by Rule 68. 

Schedules B, C and D shall contain those 
offices or positions that are graded, and va¬ 
cancies in the higher grades of which shall 
be filled, wherever practicable, through pro¬ 
motion. Schedule E shall contain those of¬ 
fices or positions of a special character, 
which it is not practicable to fill through 
promotion and vacancies in which may be 
filled by original appointment, in the manner 
provided by these rules. 

The classification of all offices or positions 
in the competitive class, and the character 
of the examinations held therefor, shall be 
governed solely by the respective duties and 
functions of such offices or positions. 

An office or position in the competitive 
class the title of which is not specifically in¬ 
cluded in the classification shall, for 
purposes of examination or promotion, be 
deemed to be in the schedule the general de¬ 
scription of which, in the judgment of the 
Muncipal Commission, most nearly covers 
the duties to be performed. 

The Non-Competitive Class. 

The offices and positions in the non-com¬ 
petitive class shall be those which it is not 
practicable to include in the competitive 
class, and which are not in the exempt class 
or in the labor class. Such offices and posi¬ 
tions shall comprise Schedule F, as fixed 
by Rule 68. 

The Labor Class. 

The labor class shall comprise Schedule 
G, and shall include the positions and em¬ 
ployments designated as in such schedule, 
as fixed by Rule 68. 

RULE 5. 

For the purpose of ascertaining the quali¬ 
fications of persons seeking or named for 
positions in the competitive class, there 
shall be a board of examiners, to be com¬ 
posed of a chief examiner, who shall be ap¬ 
pointed by the Municipal Commission, and 
as many examiners appointed or employed 
by said commission, as it may deem neces¬ 
sary. No person shall be appointed or em¬ 
ployed as an examiner for positions in the 
competitive class who is a public officer or 
who is employed in any other department of 
the municipal government. 

There shall be a chief examiner who shall 
devote his whole time to the business of his 
office, who shall preside at meetings of the 


board of examiners, hear appeals from the 
decision of any of the examiners and have 
the general supervision of the work of the 
examiners. The rate of compensation of the 
officers mentioned in this rule shall be fixed 
by the municipal commissioners, who will 
employ assistants, procure suitable offices and 
incur such other expenses as may be re¬ 
quired for the efficient performance of the 
duties imposed upon them by the laws of the 
State of New York. 

It shall be the duty of such board of ex¬ 
aminers, by such of its members as the chief 
examiner shall designate, to conduct all ex¬ 
aminations called for under these rules, ex¬ 
cept as herein otherwise provided, and to as¬ 
certain the fitness of candidates for the 
service of the city with regard to character, 
knowledge and ability for the branch of the 
service into which they seek to enter, and to 
determine the relative excellence or stand¬ 
ing of the persons examined and to certify 
the same as herein prescribed. 

The examination of all candidates for the 
position of examiner under this commission 
shall be conducted by the municipal commis¬ 
sioners or by experts appointed by them. 

The municipal commissioners shall employ 
a secretary, who shall keep minutes of all 
proceedings and all necessary records of the 
examination, standing and certification of ap¬ 
plicants, and a complete record of all persons 
employed in the several departments to which 
these rules apply, and of all appointments, 
promotions, dismissals, resignations and 
other changes of any kind therein. The sec¬ 
retary shall have the general executive 
charge of the civil service office, shall assign 
the clerks and employes to their respective 
positions and superintend them in the dis¬ 
charge of their respective duties and shall 
be secretary of the examining board. The 
secretary shall, after conference with the 
chief examiner, order and fix the dates of 
examinations, shall see that they are prop¬ 
erly and efficiently advertised and shall indi¬ 
cate to the chief examiner whioh examina¬ 
tion shall be first rated and otherwise expe¬ 
dited, to the end that eligible lists which are 
most needed shall be first prepared. 

RL'LE 6. 

APPOINTMENTS IN THE EXEMPT 
CLASS. 

Appointments to offices or positions in the 
exempt class may be made without examina¬ 
tion, but the appointing officer shall file 
with the secretary of the Municipal Civil 
Service Commission, within five days after 
making any such appointment, a formal no¬ 
tification thereof, setting forth the full name 
and address of the appointee, the date of 
his birth, the position to which he is ap¬ 
pointed, the date of appointment, salary, 
length of residence in the City of New York, 
his qualifications for the office or position 
to be filled, the nature of his employ, nf.int 





24 


CIVIL SERVICE GUIDE. 


duriDg the five years immediately previous 
and such other detailed information as the 
commission may deem proper for registra¬ 
tion. 

No office or position shall be deemed to be 
in the exempt class unless it is SDecifically 
named in Schedule A of the classification, 
as fixed by Rule 68. Not more than one ap¬ 
pointment shall be made to or under the 
title of any such office or position, unless 
a different number is specifically mentioned 
in the classification. 

RILE 7. 

APPOINTMENTS IN THE COMPETI¬ 
TIVE CLASS. 

Vacancies in the competitive class not 
filled by promotion 6hall be filled by ap¬ 
pointments from among those graded highest 
In open competitive examinations, excepting 
as follows: 

1. Whenever there are urgent reasons for 
filling a vacancy in any position in the com¬ 
petitive class and there is no appropriate 
list of persons eligible after competitive ex¬ 
amination, the appointing officer may nomi¬ 
nate a person to the commission for non¬ 
competitive examination, and if such nomi¬ 
nee shall be certified as qualified after such 
non-competitive examination, he may be ap¬ 
pointed provisionally to fill such vacancy 
until a selection and appointment can be 
made after competitive examination; but 
such provisional appointment shall not con¬ 
tinue for more than ten days after notice 
to the appointing officer that an eligible list 
for such position has been prepared, or for 
a longer period in any case than two months, 
nor shall successive provisional appoint¬ 
ments be made to the same position under 
this provision. 

2. Where there is a vacancy of an emergen¬ 
cy character in a position in the competitive 
class, and it is not practicable either to se¬ 
cure a person by certification from an eligible 
list, or to conduct a non-competitive ex¬ 
amination, in the absence of such a list, in 
time to meet such emergency, an appoint¬ 
ment may be made without certification or 
examination, subject to the approval of the 
commission and for a period not exceeding 
one week, but successive appointments shall 
not bo made under this provision. 

3. Where there is a vacancy in any position 
in the competitive class demanding peculiar 
and exceptional qualifications of a scientific, 
professional or educational character, and 
upon satisfactory evidence that for specified 
reasons competition in such special case is 
not practicable, and that the position can 
best be filled by the selection of some desig¬ 
nated persen of high and recognized attain¬ 
ments in such qualities, the commissioner 
•■nay* (with the approval of the State Civil 
Service Commission) suspend the provisions 
of the rule requiring competition in such 
case; but no such suspension shall be gen¬ 
eral in its application to such position, and 
all such cases of suspension shall be set 
forth by the commission, with the reasons 
therefor, in its annual report. 

(4.) 

Appointments may also be made without 
competitive examination as follows: 

5. To the position of trained nurse, when 
the applicants are graduates of any of the 
following named nurses' training schools: 
Training School of Bellevue Hospital, Met¬ 
ropolitan Training School, Training School 
of the City Hospital, Training School of the 
Kings County Hospital—the names of such 
applicants may, upon their own application 

•(Note—See $14, Art. 2, Chap. 370, Laws 1899.) 


and upon presenting proper diploma, be 
placed upon the appropriate eligible list 
with a grading of 100, without further ex¬ 
amination, unless required by the munici¬ 
pal commission, and shall be certified in re¬ 
sponse to. requisitions in the order of the 
date of filing application. 

6. To the position of junior assistant in 
the Public Library, Borough of Brooklyn, 
and in the Queens Borough Library, when 
the applicant shall have passed at least six 
months in the regular service of either 
of said libraries as apprentices and without 
compensation, and shall have received from 
such library a certificate or diploma, setting 
forth that they have served in the manner in¬ 
dicated, and that they are duly qualified for 
permanent services in such library as Junior 
Assistants, and the names of such persons 
may. upon the application of such persons, 
and upon presentation of said certificate or 
diploma, be placed upon the appropriate eli¬ 
gible list with a grading of 100, and without 
further examination, unless required by the 
Municipal Civil Service Commission, and 
shall be certified in response to the requisi¬ 
tion of the said libraries in the order of the 
date of the filing of their applications. 

Whenever the Public Library, Brooklyn, or 
the Queens Borough Library, has been or 
hereafter shall be extended into any part of 
the territory of The City of New York, in 
which now or hereafter there shall be a li¬ 
brary incorporated under the laws of the 
State of New York, or existing and used as a 
free public library, all such employes of such 
library who shall be in the service thereof at 
the time of the action taken by the Public 
Library, Brooklyn, or by the Queens Bor¬ 
ough Library, for the purpose of assuming 
jurisdiction over such library, shall be con¬ 
sidered to have been classified in accordance 
with the positions assigned to them in the 
service of the Public Library, Brooklyn, or 
of the Queens Borough Library, as of the 
date of the original classification of the em¬ 
ployes of that library, and shall be certified 
in accordance with such positions, without 
examination, unless required by the Munici¬ 
pal Civil Service Commission, immediately 
upon the requisition of the Public Library, 
Brooklyn, or of the Queens Borough Library, 
provided that the library making requisition 
shall certify that they are qualified for the 
duties of their respective positions; and that 
they have for a period of not less than six 
months immediately preceding the date of 
the assumption of such jurisdiction, been con¬ 
tinuously in the employ of the library affil¬ 
iated to the Brooklyn Public Library, Brook¬ 
lyn, or to the Queens Borough Library, and 
continually in its pay as an employe, dur¬ 
ing the said period, at a salary not materi¬ 
ally less than that accorded to them as mem¬ 
bers of the staff of the Brooklyn Library, 
Brooklyn, or the Queens Borough Library. 

7. To the position of Librarian in charge of 
Public School Reading Room, and to the po¬ 
sition of attendant in Public School Reading 
Room. 

Competitive examination for the position 
of Librarian in charge of Public School Read¬ 
ing Room shall be limited to Librarian and 
Attendants in the New York Public Library 
who have been in such service for one year 
prior to the date of the examination, and 
who shall be certified to have been in such 
service for the said term by the Director of 
the New York Public Library. 

Competitive examination for the position of 
Attendant in the Public School Reading 
Room shall be limited to Attendants, Assist¬ 
ant Attendants and Apprentices who have 
been in the service of the New York Public 


Library for the period of six months next 
preceding such examination and who shall be 
certified by the Director in charge of the 
New York Public Library to have been in 
such service for such time. 

Competitive examinations for the positions 
above named shall be conducted according to 
the rule for promotion examination. 

8. Where a person is to be appointed for 
service outside The City of New York who 
is a resident of the locality in which such ser¬ 
vice is to be performed, and when appoint¬ 
ments for such service from eligible lists 
of persons examined under these rules is 
found to be not practicable; but no appoint¬ 
ment shall be so made without the authori¬ 
zation by the Municipal Commission and the 
reasons therefor shall be set forth, in each 
case in the Commission's annual report. 

RI LE 8. 

APPLICATIONS. 

Applicants must file applications for posi¬ 
tions included in Schedules B, C. D and E, 
which must be in the handwriting of the ap¬ 
plicant and addressed to the "Secretary of 
the Municipal Civil Service Commission, 
New York City,” showing: 

First—His full name, residence and post 
office address, age, the place and date of 
birth, health and physical capacity for the 
public service, right of preference by reason 
of military or naval service, residence and 
business or employment for at least the pre¬ 
vious five years, and such other information 
as may reasonably be required by regulation. 

Second—A statement whether such applica¬ 
tion is limited to any particular office or of¬ 
fices in the service. 

Third—The certificate of four reputable 
persons of The City of New York, that they 
have been personally acquainted with the ap¬ 
plicant for at least one year, and believe him 
to be of good moral character, of tem¬ 
perate and industrious habits and in all 
respects fit for the service he wishes to 
enter, and that each of them is will¬ 
ing that such certificate should be published 
for public information, and will upon request, 
give such further information concerning 
the applicant as he may possess. 

Fourth—The foregoing application shall 
be verified by the oath of the applicant. 

The requirements as to citizenship and 
certificates of character, in case of persons 
applying for positions under Schedule E, 
and the requirements as to citizenship 
in case of persons applying for positions 
under Schedule D, may be modified or dis¬ 
pensed with in the discretion of the com¬ 
mission. All -applications for examination 
shall be filed in the office of the secretary a 
reasonable length of time before the date 
of examination, and all applications and 
other blanks shall be kept at his office, and 
shall be procurable there only. 

Registers of all applicants shall be kept 
by the Secretary of the Municipal Commis¬ 
sion. When the applicants on a register are 
in excess of such number as can be con¬ 
veniently examined on the same day, the 
applicants shall be notified to appear in their 
order on the register. Whenever the de¬ 
mands of the service may require, the Sec¬ 
retary shall notify the applicants of record, 
or such number as can conveniently be ex¬ 
amined, to appear for examination, giving 
place, date and hour for such examination. 

RI LE 9. 

Applicants for the following positions 
must, before being admitted to examination, 
or before being appointed, present satisfac¬ 
tory evidence as to the following facts: 

First—If the position to be filled be that 








CIVIL SERVICE GUIDE. 


28 


of Physician, Surgeon, Medical Officer, In¬ 
spector of Vaccination or Medical Sanitary 
Inspector—that the applicant is duly au¬ 
thorized by the laws of the State of New 
York to practice medicine and surgery. 

Second—If the position to be filled be that 
of Chemist or Analyzer, that the applicant 
has received the degree of Bachelor of 
Sciences, or its equivalent, from some in¬ 
stitution duly authorized by law to confer 
such degree. If the position to be filled be 
that of Apothecary or Druggist, that the ap¬ 
plicant is duly registered according to law, 
and that any other statutory requirements 
have been complied with. 

Third—If the position to be filled is that 
of assistant to the Corporation Counsel, that 
the applicant - or proposed appointee is a 
regularly admitted member of the bar of the 
State of New York. 

In positions where the duties are pro¬ 
fessional, technical or expert, the candidates 
will be required to show what preliminary 
training or technical education they have 
undergone to qualify them for such situation, 
before they can be admitted to examination. 

RULE 10. 

Defective applications shall be suspended 
and applicants notified to amend the same. 
Whenever it appears by the application or 
other satisfactory evidence that the appli¬ 
cant is not within the prescribed limits of 
age or otherwise not qualified under the 
rules, the application shall be rejected. 

nULE 11. 

Every false statement knowingly made by 
any person in his application for examina¬ 
tion, and every connivance by him at any 
false statement made in auy certificate which 
may accompany his application, shall be 
regarded as good cause for the removal or 
discharge of such person. 

RULE 12. 

Applicants shall be admitted to exami¬ 
nation upon the production of the official 
notification to appear for that purpose. Each 
applicant shall receive a number, which 
shall be indorsed upon his notification when 
produced, and the notification so indorsed 
shall be sealed in an envelope. Each appli¬ 
cant shall sign his examination papers with 
his number, omitting his name, and the 
envelope shall not be opened until all the 
examination papers have been received and 
the markings and gradings made. 

All paper upon which examinations are to 
be written shall be furnished to the appli¬ 
cants by the Examining Board and shall bear 
some suitable official indorsement, stamp or 
mark for the purpose of identifying the 
same. 

RULE 13. 

The Municipal Commission may refuse to 
examine an applicant, or, after examination, 
to certify an eligible who is found to lack any 
of the established preliminary requirements 
for the examination or position for which 
he applies; or who is physically so disabled 
as to be rendered unfit for the performance 
of the duties of the position to which he seeks 
appointment; or who is addicted to the ha¬ 
bitual use of intoxicating beverages to ex¬ 
cess; or who has been guilty of a crime or of 
infamous or notoriously disgraceful con¬ 
duct; or who has been dismissed from the 
public service for delinquency or misconduct, 
or who has intentionally made a false state¬ 
ment of any material fact, or practiced or 
attempted to practice any deception or fraud 
in his application, in his examination, or in 
securing his eligibility or appointment, or 
Whose character upon investigation and re¬ 


port shall be found not to be satisfactory to 
the Examining Board. 

No person who has entered any examina¬ 
tion for a position in the classified service 
and who has failed therein shall be admitted 
within nine months from the date thereof 
to a new examination for the same or a sim¬ 
ilar position. 

RULE 14. 

The actual conduct of every examination 
shall be under the responsible direction of 
the Board of Examiners, or of its designated 
members, free from the Interference or par¬ 
ticipation or influences of the appointing offi¬ 
cer, or of any person other than the Munic¬ 
ipal Commissioners, examiners or experts di¬ 
rectly employed by the Municipal Commis¬ 
sion. 

The Municipal Commission shall have pow¬ 
er to authorize or to order the employment of 
an expert to assist any Board of Examiners, 
whether in a special case or in connection 
with the examinations for any special grade, 
position or office. 

Each examiner shall exercise all due dili¬ 
gence to secure fairness and prevent all col¬ 
lusion and fraud in the examination. All 
examinations shall relate to such matters as 
will fairly test the relative capacity and fit¬ 
ness of the persons examined to discharge the 
duties of that service to which they seek to 
be appointed. Excepting as these rules oth¬ 
erwise provide, the Board of Examiners may, 
in the examinations, give such relative im¬ 
portance to the different subjects or matters 
of examinations as to them may seem fit. 

RULE 15. 

All examinations shall be in writing except 
such as refer to expertness or physical qual¬ 
ities and except as herein otherwise pro¬ 
vided. 

Whenever an oral examination shall be 
prescribed as part of any scheme of examina¬ 
tion, a stenographic record of such oral ques¬ 
tions and answers shall he made, and the 
'transcript thereof shall be preserved with 
the examination papers of the candidate. 

RILE 1«. 

The sheets of questions snail be numbered 
and shall be given out in the order of their 
numbers, each, after the first, being given 
only when the competitor has returned to 
the examiners the last sheet given to him. 
In general, no examination shall extend be¬ 
yond five hours without intermission, and no 
questions given out at any session, to any 
candidate, shall be allowed to be answered at 
another session. Each candidate must com¬ 
plete his examination on the obligatory sub¬ 
jects before taking up any of the optional sub¬ 
jects. 

RULE 17. 

The time allowed for completing the ex¬ 
amination shall be announced before the first 
paper is given out. 

For the obligatory subjects the examina¬ 
tion shall be confined to a single day. 

At or before the commencement of every 
examination, the weight to be given every 
subject included in the examination, and 
the minimum, if any, allowable upon each 
subject, shall be announced to the applicants. 
The appointing officer shall state to the 
Municipal Commission, upon its request, the 
general qualifications or attainments, physi¬ 
cal or mental, or both, which he deems neces¬ 
sary or proper in the position for which an 
eligible list is to be formed. 

RULE IS. 

No question in any examination or pro¬ 
ceeding by or under these rules shall relate 
to political or religious opinions or affilia¬ 
tions, and no appointment or selection to or 


removal from an office or employment wlthU 
the scope of these rules shall be in any 
manner affected or influenced by such opin¬ 
ions or affiliations. 

RULE 19. 

MARKING. 

The examination papers shall be reviewed 
by each examiner separately, except where 
otherwise directed by the Municipal Com¬ 
mission, and In any case of disagreement, 
the average of the markings made on any 
question or paper by all shall be the final 
marking on such question or paper, subject 
to the rule as to revision (Rule 27). 

RULE 20. 

In all examinations each subject shall be 
marked upon a scale of 100, which number 
represents the maximum possible attain¬ 
ment. 

RULE 21. 

Every paper in any examination not for¬ 
mally certified by the examiners shall be 
signed with his initials in ink by each exam¬ 
iner who has reviewed and marked it. 

RULE 22. 

Handwriting shall be judged, first, by it* 
legibility (as to the ease with which it can 
be read); second, from its appearance as to 
correctness of form and finish and regularity 
of letters; and, third, by general evidence 
of care in execution. The markings shall 
be based on these three general characteris¬ 
tics, but the standard of perfection in each 
examination shall be fixed by the position to 
be filled. It shall be highest for clerks and 
lower for other positions. In case no appli¬ 
cant seems to be entitled to a grade of 100 
in the scale adopted, he shall not be so 
graded; the marking shall be only according 
to merit. - In writing from dictation or copy¬ 
ing from manuscript, the omission, repeti¬ 
tion or substitution of words, the erasures, 
blots, or other evidences of carelessness, 
shall, proportionately to their number, re¬ 
duce the marking below 100. Words may be 
specially dictated for spelling, and the work 
shall be marked with reference to the ratio 
the misspelled words bear to the wholfr 
number. 

RULE 23. 

No applicant for the position of senior 
clerk, third grade, who receives in the ascer¬ 
tained average less than 80 per cent., or for 
any other position less than 70 per cent., 
shall be placed upon the eligible list. 

No candidate for positions requiring tech¬ 
nical or professional knowledge receiving 
less than 75 per cent, on the technical or 
special subjects shall be placed upon the 
eligible list. 

No applicant for the position of fireman or 
policeman who receives on the mental exam¬ 
ination an average of less than 70 per cent., 
and on the physical qualifications less thaa 
70 per cent., shall be placed upon the eligi¬ 
ble list. 

No applicant receiving 0 in any one sub¬ 
ject shall be placed upon the eligible list. 

In the case of all graded positions, candi¬ 
dates who seek promotion shall be required 
to obtain 80 per cent, up to and including 
second grade, and 85 per cent, in all higher 
grades, and in the case of all grades of the 
uniformed forces of the Fire and Police De* 
partments, 70 per cent. 

RULE 24. 

The general character of the applicant, In¬ 
cluding habits and reputation, is to be as¬ 
certained in such manner as the Examining 
Board may determine. 

The burden of proof of (|o*d character 








26 


CIVIL SERVICE GUIDE. 


shall, in all cases, be upon the applicant, 
who may be required to furnish evidence 
thereof, additional to the certificates re¬ 
quired in the application. 

Itl LE 25. 

When a candidate shall have been exam¬ 
ined, a circular letter, in the following form, 
shall be sent by the secretary to persons 
who have given recommendation upon his 
application paper, unless a satisfactory re¬ 
port of their answers shall have been made 
by the Examiner of Character: 

MUNICIPAL CIVIL SERVICE COMMISSION. 

To .New York. 190 . 

Sir—Appended to the application of 

. fob a position in the 

Municipal Service as a . 

is your general certificate of his (or her) 
good character and habits. 

In addition to this, it is necessary before 
he (or she) can be appointed, that satisfac¬ 
tory information regarding his (or her) char¬ 
acter, haoits and associates, be received di¬ 
rectly from his (or her) certifiers. 

I therefore respectfully request you to 
answer the following questions in writing 
after each, to sign your name, give your 
occupation and address at the foot, and re¬ 
turn the papers to me at your earliest con¬ 
venience. Very respectfully yours. 

.Secretary. 

CERTIFIER'S STATEMENT. 

This sheet should be promptly returned, 
as a failure to return it will be regarded as 
a refusal to certify to the character or com¬ 
petence of the applicant. 

1. How long have you known the appli¬ 
cant? 

2. Has he (or she) ever been employed by 
you, and if so, when and how long? 

(a) 

If he (or she) has ceased to work for you, 
why did he (or she) leave? 

(b) 

What was the nature of the work done 
by him (or her) ? 

(c) 

Was his (or her) work satisfactory? 

(d) 

If not, in what respect was it deficient? 

3. What is his (or her) present occupation? 
State upon whose information you answer. 

4. In what other occupations has he (or 
she) been employed? State upon whose in¬ 
formation you answer. 

5. What is his (or her) character as to 

(a) Honesty? 

(b) Trustworthiness? 

(c) Habits as to the use of intoxicants? 

6. Other things being satisfactory, would 
you, with your knowledge of his (or her) ca¬ 
pacity, condition of health, character, asso¬ 
ciates and habits, employ him (or her) in 
your own private business, had you occasion 
for such services as he (or she) desires to 
render the city? 

7. Are you willing to allow your answers 
to the foregoing to be published? 

Name ... 

Occupation . 

Address . 

No person concerning whom recommenda¬ 
tions are required shall be appointed to any 
position for which an examination is neces¬ 
sary, unless satisfactory answers are re¬ 
turned to these questions by at least two of 
the persons who have given such recom¬ 
mendations, or unless a satisfactory report 
of their answers shall have been made by 
the Character Examiner. 


RULE 20. 

The secretary may give a certificate to 
any person examined, except under Schedule 
G, stating the grade which such person at¬ 
tained, and the proficiency in the several 
subjects shown by the markings. 

RULE 27. 

APPEALS—REVISION. 

Complaints of injustice or unfairness on 
the part of any examiner or examining board, 
or of any one acting under the Municipal 
Commission, shall be considered by such 
Municipal Commission, which shall have the 
right to revise the marking and grading on 
the papers, Or order a new examination, or 
otherwise act as substantial justice in the 
premises may require. 

RULE 28. 

ELIGIBLE LISTS. 

Examinations for positions or grades in 
the competitive class shall be set by the Sec¬ 
retary, after conference with the Chief Ex¬ 
aminer, and eligible lists prepared, as the 
needs of the service require. 

No examination shall be held under any 
title not specifically designated by Rule 68 as 
in the competitive class, unless it is shown 
to the satisfaction of the Commission that 
the qualifications required in the position or 
positions to be filled have not been ascer¬ 
tained by the examination held under any 
classified title. The Commission may, in 
such a case, authorize a special competitive 
examination, under these rules, in order to 
establish an appropriate eligible list, and the 
reasons therefor shall be stated in the min¬ 
utes. 

All examinations for original appointment 
to positions in Schedules B or D shall, unless 
otherwise specified, be for the lowest grade 
of such position, providing that by direction 
of the Commission an open competitive ex¬ 
amination may at any time be held to secure 
eligibles for a specified grade of any such po¬ 
sition, which it is not practicable to fill un¬ 
der the rules governing promotion. 

Upon each eligible list shall be placed the 
names of only such persons as have been 
found by the Examining Board to be duly 
qualified for the position for which such list 
is prepared. The names of candidates shall 
be placed upon such list in the order shown 
by the respective percentages of their ag¬ 
gregate markings upon their examinations, 
except that the names of candidates who 
have been honorably discharged from the 
military or naval service of the United States 
in the Civil War shall be placed at the head 
of such list, in the order shown by their 
respective percentages. 

When two or more eligibles on a register 
have the same average percentage, preference 
in certification shall be determined by the 
order in which their applications were filed, 
but neither priority in the date of applica¬ 
tion nor of examination shall give any other 
advantage in the position on the registers of 
eligibles. 

In examinations for promotion, when two 
or more eligibles on a register have the same 
average percentage, preference in certifica¬ 
tion shall be determined by seniority in serv¬ 
ice. 

The term of an eligible list is fixed at not 
less than one year or more than four years 
from the date of the establishment of such 
list. An eligible list, which has been in force 
for a period of one year shall terminate, 
provided that a new examination has teen 
held and a new list prepared for the same 
position. Persons whose names appear upon 


any such eligible list shall be notified by 
.mail when a new examination is to be held 
for the same position, and informed that 
their eligibility will qease upon the estab¬ 
lishment of the new eligible list as the result 
of the new examination. 

No person whose name is upon an eligible 
list may waive his right to .certification or 
appointment except for any one of the fol¬ 
lowing reasons, stated in writing to the ap¬ 
pointing officer and to the Municipal Cote- 
mission: 

(1) Residence in a borough other than that 
in which the duties of the position offered 
are to be performed. 

(2) Insufficiency of the salary attached to 
the position offered; or 

(3) Temporary inability, physical or 
otherwise, to accept the position of¬ 
fered, the proof of which shall be ac¬ 
cepted by the Municipal Commission, the 
Commission shall enter upon its minutes 
the reasons for its action in each such case, 
and the waiver shall not continue in effect 
for a longer period than thirty days from the 
date of certification. 

The name of any eligible who shall decline 
certification or appointment for any reason 
other than those above specified shall be 
stricken from the list. 

Whenever an eligible certified for appoint¬ 
ment shall fail to accept an offer of ap¬ 
pointment sent to him by mail at his post 
office address within the four business days 
next succeeding the mailing of such offer 
of appointment, he shall be deemed to have 
declined such appointment. 

An eligible who has declined an appoint¬ 
ment on the ground of the insufficiency of 
the salary offered shall Dot thereafter be 
certified for a position at the same or any 
less salary. Whenever one or more eligi¬ 
bles shall have declined any appointment of¬ 
fered and an eligible whose relative stand¬ 
ing is lower or shall have been appointed to 
the position, the salary or compensation of 
such appointee shall not be increased within 
a period of one year after his appointment, 
beyond that offered to the person so declin¬ 
ing. 

If the appointment shall be made of any 
person other than one of the three standing 
highest on the eligible list the appointing 
officer shall forward to the Commission, with 
the notice of appointment, copies of all cor¬ 
respondence to and from the persons declin¬ 
ing such appointment 

No person, while on the eligible list for 
any position, shall be allowed to take his or 
her name off said list for the purpose of en¬ 
tering another examination to increase his 
or her rating, except at the end of nine 
months from the date of the eligible list, 
without the consent of the Commission. 

All eligible lists completed and in force at 
the date of the adoption of this rule are 
hereby continued in force for the balance 
of the period of eligibility originally attach¬ 
ing to such lists, and shall remain in force 
until such time as other lists may be formed 
for the same position or grade, in the man¬ 
ner provided by these rules. 

RULE 29. 

CERTIFICATION AND APPOINT- 
MENT. 

Whenever a vacancy shall occur within 
any grade of any class in Schedules B, C, D, 
E or G, which, in the opinion of the ap¬ 
pointing officer, the business of the city re¬ 
quires to be filled, he shall forthwith notify 
the secretary of the vacancy and state 


















CIVIL SERVICE GUIDE. 


27 


whether the same is to be filled by appoint¬ 
ment or by promotion or by reinstatement, 
and the title of the position, the duties to be 
performed, the 1 : umber of vacancies to be 
filled and compensation to be paid. If the 
position to be fiiled is a clerkship the ap¬ 
pointing officer shall state whether it is a 
minor clerkship or whether any of the spe¬ 
cial qualifications denoted by the optional 
subjects are required, and if so, which. 

Appointment shall be made to or employ¬ 
ment shall be given in all positions in the 
competitive and labor classes that are not 
filled by promotion, reinstatement, transfer 
or reduction, under the provisions of the 
civil service law and these rules, by appoint¬ 
ment from among those standing highest up¬ 
on the eligible list prepared by the Municipal 
Commission, except as otherwise provided in 
the civil service law. 

The secretary shall thereupon, as soon as 
practicable, certify to the appointing officer 
for appointment, or for promotion, or for re¬ 
instatement, from the eligible list most 
nearly appropriate to such position as it may 
then exist, the names of the three persons 
standing highest on such eligible list, indi¬ 
cating such of them, if any, as arc honorably 
discharged soldiers, sailors or marines 
of the Army or Navy of the United States in 
the late Civil War, citizens and residents of 
this state. The certificate of the secretary 
shall, in all cases, state the relative stand¬ 
ing of each of the persons certified. 

The appointing officer shall thereupon fill 
said vacancy or vacancies by the appointment 
of one or more of the persons so certified. 
Until an appointment has been made from 
said certification or until said certification 
has been canceled, no new certification shall 
be made to fill said vacant position or posi¬ 
tions. In all cases the vacancies shall be so 
filled within fifteen days after the receipt by 
the appointing officer of the names certified 
by the secretary, and the secretary shall be 
notified Within twenty-four hours by the ap¬ 
pointing power of the appointments or pro¬ 
motions so made. No certification shall be 
in force for a longer period than fifteen days. 

When a requisition is made to fill a posi¬ 
tion for which no eligible list exists, the sec¬ 
retary shall, after a conference with the 
Chief Examiner, make certification from the 
eligible list most nearly appropriate for the 
group in which the position to be filled is 
classified, and wherein the qualifications de¬ 
manded have been determined by examina¬ 
tion. 

If the appointing officer shall signify that 
attainment in one or more of the optional 
subjects is essential, the secretary shall cer¬ 
tify the names of the three persons whose 
standing on the eligible list for the denoted 
special subject is the highest. The Examin¬ 
ing Board may, at any time, hold a competi¬ 
tive examination to fill a vacancy in a posi¬ 
tion of this kind if, in their judgment, there 
is no appropriate eligible list from which to 
fill the vacant position. 

No person on an eligible list shall be cer¬ 
tified more than three times to the same ap¬ 
pointing officer for the same bureau or insti¬ 
tution, except at the request of said appoint¬ 
ing officer, unless the person so certified is 
a veteran. In which case his name shall con¬ 
tinue to be certified so long as it remains on 
the eligible list under these rules. 

Whenever the appointing officer who shall 
have made a requisition to fill a certain num¬ 
ber of vacancies shall appoint or promote to 
office a number smaller than that of the va¬ 
cancies named by him, he shall not make 


selection from the whole number certified to 
him, but only from that number of names 
standing highest upon the list that would 
have been certified to him had the requisition 
stated the number of vacancies which he ac¬ 
tually filled. 

All positions filled by appointment based 
ou optional subjects shall be specifically no¬ 
ticed in the published list of appointments 
in the official register. 

If the appointing officer shall certify that 
a person named in a certification has de¬ 
clined to accept a position offered, the sec¬ 
retary may certify the name of the person 
standing next highest upon the eligible list 
to those already certified. 

If a person who is not entitled to certifi¬ 
cation is certified and appointed, his appoint¬ 
ment shall be immediately revoked by the 
appointing officer upon notification by the 
Municipal Commission. 

RULE 30. 

Notice shall within twenty-four hours be 
given in writing by the appointing officer to 
the secretary, of the person or persons ap¬ 
pointed, giving the application number, 
name, address, position, salary and date of 
appointment, and such other information as 
the Municipal Commission may require, and 
a record of the same shall be kept by said 
secretary. 

RULE 31. 

Notice of all appointments made under 
these rules shall be forwarded by the secre¬ 
tary of the Commission within five days to 
the City Record for publication. 

RULE 32. 

The Commission shall keep in its office an 
official roster of the classified service of the 
City of New York, and shall enter thereon 
the name of each and every person who has 
been appointed to, employed, promoted or 
reinstated in any position in such service 
upon such evidence as it may require or deem 
satisfactory that such person was appointed 
to, or employed, promoted or reinstated in 
the service in conformity with the provisions 
of law and of these rules. The official ros¬ 
ter shall show opposite, or in connection 
with each name, the date of appoint¬ 
ment, employment, promotion or reinstate¬ 
ment, and the office in which and the com¬ 
pensation of the position, date of commence¬ 
ment of service, and the date of transfer in 
or separation from the service by dismissal, 
resignation, cancellation of appointment, or 
death. 

Within five days from the date of any 
transfer, promotion, suspension, resignation, 
death or removal of any person holding a 
position in the service of the city, notice 
thereof shall be given in writing by the ap¬ 
pointing officer to the secretary, who shall 
keep a record of the same. 

Appointing officers of any department, of¬ 
fice, bureau or institution whose employes 
are paid direct from the treasury of the city, 
shall furnish the Municipal Commission with 
pay rolls showing the names of the persons 
to be paid, residence, title of position held 
or kind of service performed by each person, 
the rate and amount of compensation to 
which he is entitled and the period for which 
he is paid, and shall certify that the persons 
named therein are employed solely in the 
performance of the appropriate duties of the 
positions and employments indicated, and 
have not been assigned to perform duties 
appertaining to any other title. 

Upon satisfactory evidence that, with in¬ 
tent to evade the provisions of law and of 


these rules, any person appointed to or em¬ 
ployed in any position in the classified serv¬ 
ice has been assigned to perform duties oth¬ 
er than those for which he was examined 
and certified, or under any title not appro¬ 
priate to the duties to be performed, the 
Commission will refuse the certification re¬ 
quired by section 19 of the Civil Service 
Law, and remove the name from the official 
roster. 

The certification of pay rolls by the Mu¬ 
nicipal Civil Service Commission, required 
by section 19 of the Civil Service Law, may 
be made by the secretary or the assistant 
secretary of the Municipal Commission on 
behalf of the Commission, and the Municipal 
Commission for such purpose may by reso¬ 
lution authorize Its secretary and assistant 
secretary or either of them to make such 
certification. 

The commission may by resolution author¬ 
ize a change in the title of any person hold¬ 
ing a classified office or position as borne on 
the payroll of the department, office, bureau 
or institution in which such person is em¬ 
ployed, provided that such change is not in¬ 
consistent with the rules governing transfer 
or promotion. 

RULE 33. 

When the services to be rendered by an 
appointee are for a temporary period, not 
to exceed three months, and the need of 
such service is important and urgent, the 
appointing officer may appoint from the ap¬ 
propriate eligible list, in accordance with 
the second paragraph of Rule 29, any person 
willing to accept such temporary appoint¬ 
ment, but the acceptance or declination of 
any such temporary appointment shall not 
deprive the appointee of his right to future 
certification for permanent appointment, nor 
shall said appointee be entitled to the privi¬ 
leges conferred by the provisions of the 
rules relating to promotion, transfer and 
reinstatement. 

Successive temporary appointments shall 
not be made to the same position under this 
rule. 

In the following offices, when extra clerks 
are required for temporary employment and 
a sufficient number of candidates on the 
eligible list after due certifications will not 
accept such temporary employment, clerks 
may be employed without examination dur¬ 
ing the periods specified respectively; pro¬ 
vided, however, that persons appointed from 
the eligible lists shall be preferred for re¬ 
tention In the office in case the number of 
employes is reduced. 

In the office of the Receiver of Taxes, De¬ 
partment of Finance, during the busy sea¬ 
son, for the collection of taxes, for a period 
not exceeding four months, between Sep¬ 
tember 1 and January 1. 

In the office of the Superintendent of Elec¬ 
tions, Police Department, during the season 
When extra clerks are required for purposes 
of registration, for a period not exceeding 
forty days. 

In the office of the Collector of Assess¬ 
ments and Arrears, for a period not exceed¬ 
ing four months, between August 15 and De¬ 
cember 15. 

In the office of the Registrar of Water 
Rates. Department of Water Supply, for a 
period not exceeding three months, between 
May 1 and August 1. 

But no temporary appointments shall bs 
made to any of the above-mentioned 
clerkships unless within four months 
prior to such appointment a special com¬ 
petitive examination for temporary clerk¬ 
ships has been held. 











28 


Upon the termination of the employment 
of any person employed as the result of 
an examination pursuant to the provisions 
of this rule in any of the departments named 
the name of said person shall be restored to 
the eligible list in the order of his original 
standing for future certification for tem¬ 
porary employment as clerk, but no other 
right Is conferred by this rule upon such 
person. 

RILE 84—Repealed. 

RI LE 35. 

PROBATION. 

Every original appointment to or employ¬ 
ment in any position in the competitive 
class shall be made for a probationary term 
of three months, except in Schedule C, 
where the term shall be for one month, 
and an appointing or nominating offi¬ 
cer in notifying a person certified to 
him for appointment or employment shall 
specify the same as for a probationary term 
only; and if the conduct, capacity and fit¬ 
ness of the probationer are satisfactory to 
the appointing officer, his retention in the 
service, after the end of such term, shall be 
equivalent to his permanent appointment, 
but if his conduct, capacity or fitness be not 
satisfactory, he may be discharged at the 
end of such term, without regard to the 
provisions of Rule 42, limiting the power of 
removal. 

Whenever two or more persons appointed 
from the same eligible list are serving as 
probationers in the same department, and 
there is necessity for reduction of the force 
of such department affecting such persons, 
they shall be preferred for retention in the 
order of their original standing upon such 
list. 

Every officer under whom any probationer 
shall serve during any part of his probation 
shall carefully observe the quality and value 
of the services rendered • by such proba¬ 
tioner, and his conduct, and if so required 
shall report in writing to the proper ap¬ 
pointing officer the facts observed by him, 
showing the character and qualifications 
of such probationer, and of the services ren¬ 
dered by him, and such reports shall be pre¬ 
served on file. 

RI LE 36. 

I 

PROMOTION. 

Promotion from the lower grades to the 
higher shall be on the basis of ascertained 
merit, seniority of service and examination, 
as hereinafter provided. 

RULE 37. 

THE GRADED SCHEDULES. 

For purposes of orderly arrangement and 
of regulated promotion the offices and posi¬ 
tions in Schedules B, C and D of the com¬ 
petitive class shall be divided into grades, 
based upon the relative character of the 
duties performed and the rates of annual 
compensation. Such grades shall be, until 
otherwise established, as follows: 

Schedule B. 

JUNIOR CLERKS OR OTHERS. 

Grade I—Office boy (or girl). Annual com¬ 
pensation not exceeding $300. 

Grade II—Junior Clerks or others. An¬ 
nual compensation of $480. 

Grade III—Junior clerks or others. An¬ 
nual compensation of $540. 

Grade IV—Junior clerks or others. An¬ 
nual compensation of $600. 

CLERKS OR OTHERS. 

Grade 1—Offices cr positions having an 
annual compensation of $750. 


CIVIL SERVICE GUIDE. 


Grade II—Offices or positions having an 
annual compensation of $900. 

Grade III—Offices or position having an 
annual compensation of $1,050. 

Grade IV—Offices or positions having an 
annual compensation of $1,200. 

Grade V—Offices or positions having an 
annual compensation of $1,350. 

Grade VI—Offices or positions having an 
annual compensation of $1,500. 

Grade VII—Offices or positions having an 
annual compensation of $1,650. 

Grade VIII—Offices or positions having an 
annual compensation of $1,800. 

Grade IX—Offices or position having an 
annual compensation of $1,950. 

• Grade X—Offices or position having an 
annual compensation of $2,100. 

Grade XI—Offices or position having an 
annual compensation of $2,250. 

Grade XII—Offices or positions having an 
annual compensation of $2,400. 

Grade XIII—Offices or positions having an 
annual compensation of $2,550. 

Grade XIV—Offices or positions having an 
annual compensation of $2,700. 

Grade XV—Offices or positions having an 
annual compensation of $2,850. 

Grade XVI—Offices or positions having an 
annual compensation of $3,000 or over. 

Schedule C. 

POLICE DEPARTMENT. 

Grade I—Patrolman. 

Grade II—Roundsman. 

Grade III—Sergeant, Detective Sergeant. 

Grade IV—Captain. 

Grade V—Inspector. 

FIRE DEPARTMENT. 

Grade I—Fireman. 

Grade II—Engineer of Steamer. 

Grade III—Assistant Foreman. 

Grade IV—Foreman. 

Grade V—Battalion Chief, Chief of Con¬ 
struction and Repairs to Apparatus, Chief 
Instructor. 

Grade VI—Deputy Chief. 

Grade VII—Chief. 

STREET CLEANING DEPARTMENT. 

Grade I—Assistant Dump Inspector, As¬ 
sistant Stable Foreman. 

• Grade II—Dump Inspector, Time Collector, 
Section Foreman, Stable Foreman. 

Grade III—Assistant Superintendent of 
Final Disposition. 

Grade IV—District Superintendent, Su¬ 
perintendent of Final Disposition. 

Grade V—Assistant Superintendent. 

Grade VI—Superintendent. 

Schedule D. 

Grade I—Offices or positions having an an¬ 
nual compensation of $750 or less. 

Grade II—Offices or positions haviDg an 
annual compensation of $900. 

Grade III—Offices or positions having an 
annual compensation of $1,050. 

Grade IV—Offices or positions having an 
annual compensation of $1,200. 

Grade V—Offices or positions having an 
annual compensation of $1,350. 

Grade VI—Offices or positions having an 
annual compensation of $1,500. 

Grade VII—Offices of positions having an 
-annual compensation of $1,650. 

Grade VIII—Offices or positions having an 
annual compensation of $1,800. 

Grade IX—Offices or positions having an 
annual compensation of $1,950. 

Grade X—Offices or positions having an 
annual compensation of $2,100. 

Grade XI—Offices or positions having an 
annual compensation of $2,250. 


Grade XII—Offices or positions having an 
annual compensation of $2,400. 

Grade XIII—Offices or positions having an 
annual compensation of $2,550. 

Grade XIV—Offices or positions having an 
annual compensation of $2,700. 

Grade XV—Offices or positions having an 
annual compensation of $2,850. 

Grade XVI—Offices or positions having an 
annual compensation of $3,000 or over. 

For purposes of promotion, a position in 
either Schedule B or D, the annual com¬ 
pensation of which is different from that 
specified for any grade of the aforesaid 
schedules, shall be deemed as of the grade 
of such schedule the salary of which is next 
lower. 

When a person permanently occupying an 
office or position in either of said t schedules 
is paid at a weekly or at a per diem rate, 
the grading of such office or position shall 
be according to the corresponding annual 
rate, computed on a basis of 52 weeks or of 
304 working days to a year. 

An increase in salary or other compensa¬ 
tion of any person holding an office or posi¬ 
tion within the scope of this rule beyond 
the rate fixed for the grade in which such 
office or position is classified, shall be 
deemed a promotion. 

Rule 38. 

Whenever a vacancy is to be filled in any 
position in Schedules B, C or D, above the 
lowest grade, and there is no appropriate 
or adequate eligible list for promotion, the 
Municipal Commission shall forthwith ar¬ 
range to hold a competitive examination for 
promotion, limited to those persons who have 
served with fidelity for six months in the 
next lower grade, or for one year in the sec¬ 
ond lower grade, except as provided in Rule 
54. On the request of an appointing officer 
the Commission may admit to such examina¬ 
tion persons holding positions in three or 
more grades, providing such persons shall 
have served with fidelity for a period equiva¬ 
lent to service of six months for each of 
such grades, the reasons for which request 
to be set forth, in each case, in detail. 

No promotion shall be made from a posi¬ 
tion in one class to a position in another class 
unless the same be specially authorized by 
the Municipal Commission; but a person 
employed in any classified position shall be 
admissible to the open competitive examina¬ 
tion prescribed for original entrance to any 
other position. 

The test of actual service being the main 
factor for fitness in promotion, there shall ba 
kept in every office continuous and compara¬ 
tive records of the efficiency, punctuality, at¬ 
tention and general good conduct of all per¬ 
sons employed therein. Such records shall at 
all times be open to inspection to the Munici¬ 
pal Commission for the purpose of verification, 
or otherwise, and if the same shall have been 
regularly and properly kept, they shall con¬ 
stitute one of the elements in such promotion 
examination, with such relative weight as 
shall be assigned to them by the examining 
board, subject to the approval of the Munici¬ 
pal Commission. If such records have not 
been regularly and properly kept the chief 
examiner shall prescribe such tests as to him 
may seem best calculated to determine the 
relative merit and fitness of persons entitled 
to enter the promotion examination, subject 
to the approval of the Municipal Commission. 

On receiving the notification of an appoint¬ 
ing officer that a vacancy exists which is to 
be filled by promotion, the Municipal Com¬ 
mission, after consultation with such officer, 
shall set the earliest date practicable for the 






examination required under this rule and 
shall publish the same, by notice, posted 
conspicuously in the department, office or 
institution in which such vacancy exists and 
communicated to thoso eligible for such exam¬ 
ination. 

No person shall be promoted from any posi¬ 
tion in Schedule G to any position classified 
as subject to competitive examination, unless 
•uch person shall have served the city credit¬ 
ably for a period of three years in the depart¬ 
ment in which he is employed, and then only 
w'hen the promotion is in accordance with 
these rules, and is in the direct line of duty 
and according to grade, and the person named 
shall pass an examination of the same char¬ 
acter as required for original appointment to 
said position. 

It shall be the duty of the officer or officers 
constituting the appointing power in the de¬ 
partment in which a vacancy exists to ">ake 
and forward to the Municipal Commission a 
certified copy of the record of the department, 
showing the efficiency, character and conduct 
of every person ir. such inferior grade who 
desires to become an applicant for such pro¬ 
motion. The Municipal Commission shall not 
be bound to accept cuch certified copies as 
final, but may in their discretion call for the 
original records instead. The Municipal Com¬ 
mission or examining board shall have the 
right to call upon the appointing officer for 
further information upon any of the matters 
before them. 

Whenever there are less than three persons 
eligible for promoticn to fill a vacancy and 
willing to compete therefor, or whenever an 
appointing officer wishes to promote uni¬ 
formly all persons in a particular grade en¬ 
titled to compete, the person or persons nom¬ 
inated by him may be pronotod to the next 
higher grade, upon a certificate of the facts 
and on passing a ncn-competitlve examina¬ 
tion, approved by the Commission. 

RULE 39. 

Examiners of persons named for promotion 
shall personally question them concerning 
their office work and its purposes, in order 
to ascertain if they have a general and intel¬ 
ligent knowledge of the business in the de¬ 
partment in which they are employed, and 
may require the persons examined to give a 
written description of the wrnrk done by them 
and its relation to the duties of others. 

RULE 40. 

TRANSFER. 

A person w'ho has received a permanent ap¬ 
pointment to any position in the competitive 
Class may be transferred without examina¬ 
tion to a position in the same class, in any 
other office, provided that for original en¬ 
trance to the position proposed to be filled by 
transfer there is not required by these rules, 
in the opinion of the Municipal Commission, 
an examination involving essential tests or 
qualifications different from or higher than 
those involved in the examination for original 
entrance to the position held by the person 
proposed to be transferred, or provided he 
shall have served the city with fidelity for 
at least three years in a similar position; but 
this restriction shall not apply in case the 
name of.such person shall be upon the elig¬ 
ible list for the position to which he is pro¬ 
posed to be transferred. 

No transfer shall be made from any posi¬ 
tion in the unclassified service to any posi¬ 
tion in the classified service nor from any po¬ 
sition in one class to any position in another 
class, nor from any position in any grade in 
the competitive class to any different grade 
in that class unless the same shall be espe¬ 


CIVIL SERVICE Of IDE. 


cially authorized by the Municipal Commis¬ 
sion, and such authorization shall be report¬ 
ed, with the reasons therefor, in the annual 
report to the State Civil Service Commission. 

Upon the written request of an appointing 
officer stating the essential facts in regard 
to any proposed transfer, the Commission 
will, if such transfer be in accordance with 
law and the provisions of these rules, issue 
its certificate of that fact to such officer. 

All transfers herein authorized shall be 
made only after the issuance of such certifi¬ 
cate. 

1 RULE 41. 

DISMISSAL. 

No person dismissed from the service for 
delinquency or misconduct shall be eligible 
to appointment in any capacity in any de¬ 
partment of the municipal service within 
two years. 

RULE 42. 

To secure compliance with the provisions 
of the Civil Service Law prohibiting re¬ 
movals because of political opinions or 
affiliations, no removal of any person in 
the classified service of the City of New York 
shall be valid unless and until a statement 
of the causes of such removal shall be filed 
with the Municipal Commission and a copy 
of the name furnished to the person sought 
to be removed and until such person has been 
afforded an opportunity to present an ex¬ 
planation in writing. 

No person holding a position by appoint¬ 
ment or employment in the City of New 
York, who is an honorably discharged soldier, 
sailor or marine, having served as such in 
the Union Army or Navy during the War of 
the Rebellion, and who is an honorably dis¬ 
charged soldier, sailor or marine, having 
served as such in the Army or Navy of the 
United States during the Spanish-American 
War, or is an honorably discharged soldier, 
sailor or marine of the regular Army or Navy 
of the United States, or who shall have served 
the term required by law in the volunteer fire 
department of any city, town or village in 
the state, or who shall have been a member 
thereof at the time of disbandment of said 
volunteer fire department, shall be removed 
from such position or employment, except for 
incompetency or misconduct shown after a 
hearing, upon due notice, upon stated charges 
and with the right to such employe or ap¬ 
pointee to a review by a writ of certiorari. If 
the position so held by any such honorably 
discharged soldier, sailor or marine, or vol¬ 
unteer fireman shall become unnecessary or be 
abolished for reasons of economy or other¬ 
wise, the said honorably discharged soldier, 
sailor or marine, or volunteer fireman hold¬ 
ing the same shall not be discharged from the 
public service, but shall be transferred to 
any branch of the said service for duty in 
such position as he may be fitted to fill, re¬ 
ceiving the same compensation therefor. 
Nothing in this section shall be construed to 
apply to the position of private secretary or 
deputy of any official or department, or to 
any other* person holding a strictly confiden¬ 
tial relation to the appointing officer. A per¬ 
son serving under a probationary or provis¬ 
ional appointment shall not be deemed to be 
holding a position within the meaning of this 
section: 

RULE 43. 

REINSTATEMENT. 

Any person employed in any position in the 
service of the City of New York who shall be 
certified to the commission by the proper 
authorities to have left such service without 
fault or delinquency on his part, and to have 


29 


performed the duties of such employment 
creditably, may be re-employed in the service 
of the city in the same position in the same 
department within one year next following 
his leaving the service. If such employment 
was after due certification for the same, un¬ 
der these rules, or under the civil service 
statutes in force at the time the examinations 
were held, or if such persons shall have 
passed the examination or attained a place 
upon the eligible list for such position, such 
person may be re-employed without further 
examination. If it was not subject to these 
rules or to such statutes, such person may 
be re-employed upon passing an examination 
pursuant to these rules. If several persons 
are so certified they shall be placed on a 
separate eligible list, pursuant to these rules. 

Whenever in any department or institution 
an office or position is abolished, or whenever 
the number of positions of a certain character 
is reduced, the person or persons legally 
holding the office, or filling the position, shall 
be entitled to reappointment to or reinstate¬ 
ment in the said position or office if it is 
thereafter within one year re-established 
under the same or any other designation. 

But any person employed in the train ser¬ 
vice of the New York and Brooklyn bridge 
in July, 1898, w'hose services were discon¬ 
tinued through the transfer of the train ser¬ 
vice from the authority of the city to that of 
the elevated railroad companies, may be re¬ 
instated in the service of the city in the same 
or a similar position and grade in any de¬ 
partment within three years, without further 
examination, provided, that the names of all 
such persons shall be placed on appropriate 
eligible lists in the order of their length of 
city service, the one with longest service 
being placed at the head, and such persons to 
be certified in regular order from such lists 
to vacancies in such positions as they are en¬ 
titled to fill. Any reinstatement herein au¬ 
thorized shall be made only after the cer¬ 
tificate of the Municipal Civil Service Com¬ 
mission that the reinstatement has been 
made in accordance with this rule. 

RULE 44. 

No person in the public service is for 
that reason under any obligation to con¬ 
tribute to any political fund or to render 
any political service, and no person shall 
be removed or otherwise prejudiced for re¬ 
fusing to do so. 

No person in said service shall use his 
official authority or influence to coerce the 
political action of any person or body; or 
shall dismiss or cause to be dismissed, or 
make any attempt to procure the dismissal 
of, or in any manner change the official rank 
or compensation of any person in such serv¬ 
ice because of his political or religious 
opinions or affiliations. 


SCHEDULE B. 

RULE 45. 

Clerical Positions. 

The general examination for admission to 
positions in Schedule B shall be in writing 
and on the following subjects; 

1. Handwriting. 

2. Writing from dictation. 

3. English spelling. 

4. Arithmetic. 

5. Making a condensed summary of a docu¬ 
ment or letter writing or both. 

Optional: 

6. Copying from manuscript and indexing. 

7. Arithmetic, applied, viz.; practical prob- 


i 











30 


CIVIL SERVICE GUIDE. 


lems In proportion, percentage, interest, dis¬ 
count and average. 

8. Letter writing on subjects connected 
with New York City affairs; grammatical cor¬ 
rectness and brevity of expression will be 
considered. 

9. Bookkeeping. 

10. Expert penmanship. 

11. Typewriting. 

12. Stenography. 

Every applicant must be examined in the 
five obligatory subjects, and may be ex¬ 
amined further in such of the optional sub¬ 
jects as he~may select. 

The provisions of this rule, or the pro¬ 
visions of Rules 46 and 47 may be waived 
and the subjects and the weights attaching 
thereto may be fixed by the Examining 
Board, in its discretion, in the case of any 
position in Schedule B, except that of clerk; 
but the subjects and the weights in examina¬ 
tions for positions in any schedule shall be 
specified in the advance advertisement 
thereof. 

RILE 46. 

The relative weight given to the several 
obligatory subjects in making up the aver¬ 
age standing in Schedule B shall be as 
follows: 


1. Handwriting. 30 

2 . Writing from dictation. 15 

3 . English spelling. 15 

4 . Arithmetic. 20 

5 . Making a summary, or letter writing.. 20 

Total of weights .100 


RULE 47. 

The process of ascertaining the absolute 
standing of each competitor shall be as 
follows: 


Results of Examination of Adam Roberts. 


Standing 

Weight 

(Date.) 

Product 
of standing 


on 

given to 

and 

Subjects. subject. 

subject. 

weight. 

1. Handwriting . 

S3 

30 

2.490 

2. Writing from dic¬ 
tation . 

90 

15 

1,350 

3. English spelling... 

68 

15 

1,020 

L Arithmetic . 

72 

20 

1,410 

5. Making a summary 

70 

2;> 

1,400 

Total product . 



7.700 

Divide product by 
sum of weights.. 


100 

General average 
standing . 

.. 

## 

77 

*. Letter writing. 

.. 

.. 

85 


The standing in each of the optional 
subjects in which any competitor is 
examined shall be marked on a scale 
of 100 and shall be recorded in 
the preceding form as there shown. A 
similar form shall be used in stating the re¬ 
sult of examination for appointment to posi¬ 
tion under Schedules C, D and E. 

At competitive examinations held for the 
position of clerk, a separate eligible list will 
be made up having handwriting as its ba- 


)' ’ 


sis, and where a requisition is made calling 
for good handwriting rather than proficiency 
in the other required subjects, certification 
will be made from such eligible list. Public 
notice of this rule will be given before each 
examination. 


SCHEDULE C. 

RULE 48. 

Firemen and Patrolmen. 

All applications for appointment to any 
position in Schedule C shall be made upon 
blanks furnished by the Secretary of the 
Municipal Civil Service Commission and Ex¬ 
amining Board, and the same shall be filed 
in the office of the said secretary. For all 
positions in said schedule, except for Matron 
and Doorman in the Police Department, the 
first of said blanks to be presented by the 
applicant in person, shall be substantially 
as follows: 

City of New York.190.. 

To the Municipal Civil Service Commission¬ 
ers of the City of New York: 

The undersigned states that he is . 

years of age, respectfully asks appointment 

as . in the .,. Department, 

City of New York, and refers you to the fol¬ 
lowing testimonials: 

Signed . 

Each of the undersigned respectfully rep¬ 
resents to the Commissioners of. 

City of New York, that he can and does 
hereby testify that he knows the above ap¬ 
plicant personally, and that he is a man of 
good moral character, of sober and indus¬ 
trious habits, that he has never known him 
to be guilty or convicted of any criminal act 
or disorderly conduct, and each of the under¬ 
signed further says that he is not a keeper 
of a liquor saloon; that he consents that this 
certificate may be made public, and is will¬ 
ing to furnish any other information re¬ 
specting the applicant which he may pos¬ 
sess. 

Name.. Residence. 

The second, which must be filled out and 
signed in the presence of the Secretary or of 
a clerk of the Municipal Civil Service Com¬ 
mission, who shall also sign as witness, 
snail be as follows: 

(N. B.—This statement of applicant must 
be filled out and signed in the presence of 
the Secretary or of a Clerk of the Civil Serv¬ 
ice Commission, who shall also sign as wit¬ 
ness.) 

City of New York.190.. 

Statement of. 

Where were you born?. 

In what year?.Month?.Day?. 

Where do you live? (street and number). 

How long have you lived in New York 

City?... 

If not born in the United States, have you 
been naturalized?... When?... Where?... 

Are you married?.or single?.or 

widower?... 

"What family have you?. 


Have you been complained of, indicted for 

or convicted of any criminal offense?. 

Where?. 

What is your regular occupation?.... 

What has been the nature of your occupation 

for the last five years?. 

Have you ever been a policeman (or fire¬ 
man, as the case may be)?. If 

so, where?. and when?. 

Have you paid or promised to pay, or given 
any money or other consideration to any 
person, directly or indirectly, for any aid 
or. influence toward procuring your ap¬ 
pointment?. 

♦Have you ever been in the Army or Navy of 


the United States?.If so, when? 

.In what capacity?. Witness 


Signature of Applicant. 
Sworn to before me, this 
_day of- 190- 

Signature of officer administering ,oath. 

♦If the applicant has been in the military 
or naval service of the United States he 
should furnish the name and address of one 
or more of his surviving officers if practi¬ 
cable. In any case he shall give satisfactory 
evidence of honorable discharge. 

RULE 49. 

Every applicant for position in Schedule 
C, except for Matron and Doorman in the 
Police Department, shall present to the Ex¬ 
amining Board a statement in reference to 
his physical qualifications, in which he shall 
answer in writing the following questions: 

Applicant’s Statement. 

Name . ... 

Date of birth . 

Occupation . 

Have you any disease now?. 

What diseases have you had during the last 

seven years? . 

Do you know of any hereditary disease in 
your family?. 

If your parents, brothers or sisters, or any 
of them, are dead, of what disease did they 

die? . 

Have you ever had fits? .'.. 

Have you ever had any fracture or disloca¬ 
tion?. 

Have you ever received any injury in the 

head or spine? . 

Are you subject to piles? .. 

Have you ever been vaccinated? . 

Have you ever had rheumatism? . 

.Applicant. 

The medical and physical examiners of the 
Civil Service Boards shall examine the appli¬ 
cant in reference to the matters designated 
in the following schedule, and fill up and 
certify the same in accordance with the re¬ 
sults of such examination. 

| (For Schedule see next page.) 

































































CIVIL SERVICE GUIDE. 


31 


SCHEDULE. 

JN nme. .. Age . Residence. 


HAS THE APPLICANT ever been examined by the Medical Officer 
of the Department, and if so, state the result? 


•STATE THE EXACT Weight, A; Height, B; Circumference of 

WEIGHT. 

HEIGHT. 

ct 

forced Expiration.. 


A. 

B. Feet. 

Inches. 

At 


Chest, C. 




On 

full Inspiration.... 



A. IS THE RESPIRING MURMUR clear and distinct over both 

lungs? 

B. Is the character of the Respiration Full, Easy and Regular? 

C. Are there any indications of Disease of the Organs of respira¬ 

tion or their Appendages? 


A. 

B. 

C. 


A. IS THE CHARACTER of the Heart’s action Uniform, Freel A 

and Steady? 

B. Are its Sounds and Rhythm Regular and Normal? 

C. Are there any indications of Disease of this Organ or of the j c 

Blood Vessels? 


B. 


J 


A. IS THE SIGHT good? 

B. Is the Hearing good? 


A. 

B. 


IS THE APPLICANT SUBJECT TO COUGH, Expectoration, Diffi¬ 
culty of Breathing, or Palpitation? 


A. 


B. 


ARE THE FUNCTIONS of the Brain and Nervous System in a 
Healthy State? 

Has the Brain or Spinal Cord ever been Diseased? 


A. 


B. 


IF THE APPLICANT has had any serious illness or injury, state 
expressly what effect, if any, is perceptible in the heart, lungs, kid- - 
neys or abdominal organs, or the skin, eyes, ears, limbs, etc. 


HAS THE APPLICANT any predisposition, either hereditary or 
acquired, to any constitutional disease, as phthisis, scrofula, rheu- - 
matism? 

JDOES THE APPLICANT display any evidence of having or hav¬ 
ing had syphilis? 




HABITS, use of stimulants and tobacco. 


•The Examiners are called upon to pay especial attention to the 

tMinimum circumference of the 

Stature and 

Weight.—T he 

annexed schedule in determining the fitness of the applicant. 

Chest tolerable in applicants. 

stature 
7% in.. 

shall not be below 5 ft. 
nor the weight below that 

* 



Circumference of 

marked as its minimum accom¬ 
paniment in the subjoined 


Height. 

Chest. 

table:** 



fThere should be a difference of at least two inches at forced ex- 

Feet. 

laches. 

Inches. 

Height. 

Min. Weight. 


Feet. 

Inches. 

Pounds. 

piration and on full inspiration. 

5 

7% 

33 - 

5 

7% 

138 

5 

8 

34 

5 

8 

140 


5 

9 

34% 

5 

9 

145 

tSyphilitic taint in the applicant must always be regarded as good 

5 

10 

35 

5 

10 

150 

5 

11 

35% 

5 

11 

155 

cause of rejection. 

6 

— 

36 

6 

— 

160 


6 

1 

36% 

6 

1 

165 


6 

2 

37 

6 

2 

170 

•’Obesity must be regarded as good cause for rejection. 

6 

3 

37% 

6 

3 

175 


6 

4 

38 

6 

4 

ISO 


(a) In examining the sense of sight, not only shall the general condition of the organs be ascertained, but weight shall be 
given to quickness and accuracy in discriminating colors and distances, the hearing shall be tested also as to keenness and cor* 
rectness in distinguishing degrees and kinds of sounds and the direction from which they come. 


(b) In the case of Patrolmen in the Police Department the minimum height required is 5 feet 7% inches and the weight is 138 
pounds. 

/ 

(c) In the case of Firemen in the Fire Department, the sta ture shall not be below 5 feet S% inches, nor the chest measure¬ 
ment and weight below those marked as the minimum in the subjoined table: 


































































83 


CIVIL SERVICE GUIDE. 


Feet. 


S 

o 

S 

5 

S 

5 

5 

5 

5 

5 

5 

S 

3 

8 


Circumference 

•Height.-, of chest. Weight. 


Inches. 

Inches. 

Pounds. 

6)4 

36 

136 

7 

36 

138 

7)4 

36 

140 

8 

36 

145 

sa 

36 

150 

9 

36 

155 

9*4 

36 

160 

10 

36 

165 

10% 

36 

170 

11 

36 

175 

11)4 

36 

180 

.... * 

36 

185 

0)4 

36)4 

190 

1 

36*4 

195 


Affidavit to be signed and sworn to by ap¬ 
plicant. 

City and County of New York, ss.: 

I . being duly sworn, de¬ 

pose and say, that I have returned true an¬ 
swers to the Inquiries of .. 

touching my personal and family health, his¬ 
tory, habits and antecedents, and that I am 
the person described in the above record of 
examination. 


Sworn to before me this 

-day of .190.. 

Notary Public (or Commissioner of Deeds). 

CERTIFICATE OF MEDICAL AXD PHYS¬ 
ICAL EXAMINERS. 

We hereby certify that we have this day 
carefully and thoroughly examined, in ac¬ 
cordance with the above instructions. 

and find that he is .sound in limb 

and body, is . able-bodied. of a 

robust constitution, has .... good eyesight, 
and .... good hearing, and in our opinion is 
.... physically .... qualified to sustain the 
labors and exposures, and perform the du¬ 
ties of a.and that the above is a truth¬ 

ful record of the examination. 

(Signed) . 

New York.190.. 


RULE 50. 

The physical examiner shall also test the 
strength, activity and physical capacity of 
the applicant by suitable examination into 
the strength of his lungs and the strength 
of his back, chest, legs and arms. These 
tests shall be submitted to and approved by 
the Commission. Such examiner shall report 
in writing to the Board of Examiners the 
result of such examination. 

RULE 51. 

Applicants for positions shall then be 
submitted for further examination as to gen¬ 
eral qualifications. 

Except that the provisions of this rule 
or the provisions of Rules 52 to 55, inclu¬ 
sive, shall not apply to candidates for posi¬ 
tions in the Street Cleaning Department. 

General Qualifications. 

1. General character: To include habits 
and reputation and to be ascertained in such 
a manner as the Examining Board may de¬ 
termine with the aid direoted by Rule 48. 

2. Experience: Obtained either in actual 
service as a Police Officer (or Fireman, as 
the case may be), or in other occupation 
tending to qualify for such service. 

3. Obligatory subjects: 

ta) Spelling. 

(b) Handwriting. 

(c) Writing down from memory the sub¬ 

stance of matter orally communi¬ 
cated. 

(d) Arithmetic. 

(e) Rules and regulations relating to the 

duties of the position applied for. 

(t) In the case of applicants for positions 
as Policemen, questions relating to 


City government, location of streets, 
public buildings, railroad depots 
and other subjects respecting which 
strangers in the city naturally in¬ 
quire. In the case of applicants for 
Firemen, these questions should be 
directed to the location of streets 
and buildings. 

The relative weight given to the several 
obligatory subjects in making up the average 


standings will be as follows: 

(a) Spelling . 2 

(b) Handwriting.1 

(c) Writing from memory.1 

(d) Arithmetic.. ..1 

(e) Rules and regulations relating to 

duties of position. 2 

(f) City information (or knowledge of 

buildings, etc.). 3 

Total weights.10 


RULE 52. 

In making up the general average of the 
standing of applicants for positions in Sched¬ 
ule C,- except for Matron and Doorman in 
the Police Department, the relative value 
of the subject shall be as follows: 


Physical qualifications.4 

Experience. 1 

Obligatory subjects. 5 

Total of values.10 


The general average shall be ascertained 
by multiplying the ascertained average 
standing of the applicant in each qualifica¬ 
tion by the value attached thereto and divid¬ 
ing the united pro-ducts by 10. 

No person whose standing on the average 
of obligatory subjects is less than 70 per 
cent., or whose standing on physical qualifi¬ 
cations is less than 70 per cent., or whose 
ascertained average on all is below 70, shall 
be placed upon the eligible list. 

RULE 53. 

Under the head of "Rules and Regula¬ 
tions,” the examiners shall endeavor to test 
the natural or acquired fitness of the appli¬ 
cants for their work. They shall be given 
a reasonable time before the examination a 
copy of selected rules and regulations cover¬ 
ing the more important branches of their fu¬ 
ture duty. 


RULE 54. 

PROMOTION OF FIREMEN AND 
POLICEMEN. 

Promotions to all positions included in 
Schedule C shall be made from the next 
lower grade for ascertained merit, seniority 
in service and by competitive examination. 

The relative weights to be given to the 
different elements shall be: 

Twenty-five per cent, to the competitive 
mental examination. 

Fifty per cent, to the permanent records 
of previous service, including efficiency, 
character and conduct. 

Twenty-five per cent, to seniority in rank. 

No person shall be placed upon the eligi¬ 
ble list who has not attained at least 70 per 
cent, in each of these subjects. 

No person shall be admitted to further 
examination unless he shall have previously 
passed the proper medical and physical 
tests. 

The subjects of competitive mental exam¬ 
ination shall be as follows: 

(1) Writing a report to a superior officer. 

(2) Questions upon subjects connected with 
the city government and the administration, 


organization and discipline of the Police or 
the Fire Departments. 

(3) General knowledge of localities. 

(4) Handwriting. 

(5) Knowledge of rules and regulations. 

(6) Knowledge of laws and ordinances re¬ 
lating to his duties. 

Each candidate shall be rated for efficiency, 
character and conduct as shown by his pre¬ 
vious service upon the permanent and con¬ 
tinuous records of the Department in which 
each man's actions and conduct shall be 
entered. Special consideration in rating 
shall be allowed for conspicuous acts of 
bravery. 

In any examination for promotion to the 
grade of Assistant Foreman in the Fire De¬ 
partment, candidates Who have served in the 
position of Engineer of Steamer, or who 
hold a place upon the eligible list for En¬ 
gineer of Steamer, shall be given special 
consideration in rating. 

In rating for seniority 70 per cent, shall 
be allowed for three years’ service in the 
grade. An additional 2 per cent, shall be 
allowed for each of the next five years’ 
service (after the first two years) in the 
grade, and an additional 1 per cent, for 
each of the next twenty years’ service in 
the grade after the first seven years. 

No Fireman or Patrolman shall be eligi¬ 
ble for examination for promotion w’ho has 
not reached the rank of first grade in his re¬ 
spective position, as defined by chapter 378 
of the Laws of 1897. 

Whenever positions in Schedule C, for 
which promotion is sought, call for special 
or technical knowledge, not covered by the 
above requirements, the Examining Board 
may, subject to the approval of the Munici¬ 
pal Commission, fix such subjects as they 
deem appropriate and necessary, and such 
subjects shall conform as far as practicable 
to those fixed in examinations set for sim¬ 
ilar positions in other schedules. 

RULE 55. 

During the period of probation provided 
for by these rules all persons admitted on 
such probation to positions in Schedule C 
shall pass such portion of their time as the 
department shall require in the School of In¬ 
struction, and no person shall receive an ap¬ 
pointment to a position in either department 
unless at the end of the period of probation 
the instructor of the School of Instruction 
shall report to the commissioners that such 
applicant is competent to become a member 
of the force. In the case of persons ap¬ 
plying to be members of the Life Saving 
Corps of the Fire Department, no person 
shall receive such appointment unless at the 
expiration of such period of probation the 
instructor shall report to the Commissioner 
of the Fire Department that such applicant 
is competent to become a member of the Life 
Saving Corps. ___ 

SCHEDULE D. 

RULE 56.' 

The general examination for admission to 
offices or positions in Schedule D shall be 
in writing. The subjects of examination and 
the weights attached thereto shall be set 
in each case by the Examining Board. No 
person shall be admitted as a competitor 
for appointment to any position in Schedule 
D requiring technical or professional quali¬ 
fications who shall not present satisfactory 
evidence that he has received a diploma or 
certificate from some reputable educational 
institution, showing that he has pursued in 
such institution with credit for two years 
a course of study adapted to qualify him for 
the position he seeks or for which his ap- 


s 
































t 


pointment is desired. He may, however, pro¬ 
duce, in lieu of such diploma or certificate, 
certificates from one or more professional 
men of good standing to the effect that he 
has pursued with them or under their di¬ 
rection and with credit to himself a course 
of study similar to that before mentioned 
covering a period of three years. The Exam¬ 
ining Beard may require candidates for any 
position classified in Schedule D to present 
satisfactory evidence or to pass a prelim¬ 
inary physical examination showing that 
they are free from any physical defect or dis¬ 
ease likely to interfere with the proper dis¬ 
charge of the duties of the position sought. 

ltl'LE 57—Repealed. 


SCHEDULE E. 

RULE 58. 

The position coming under Schedule E 
being of a miscellaneous character and the 
qualifications for examination being neces¬ 
sarily varied, the subjects of examination 
shall be selected by the Examining Board, 
but shall only be such as will fairly test 
the qualifications of the applicants for the 
positions desired. 

RULE 59. 

APPOINTMENTS IN THE NON-COM¬ 
PETITIVE CLASS 

Vacancies in positions in the non-competi¬ 
tive class may be filled by the appointment 
of such persons as upon proper non-com¬ 
petitive examination shall be certified as 
qualified to discharge the duties of such 
positions by a designated Board of Examin¬ 
ers. The head of any department or insti¬ 
tution in which a vacancy or vacancies may 
occur in this class may nominate for ex¬ 
amination a person for each vacancy, but 
In any institution where a number of per¬ 
sons are employed in the same class of work 
the appointing officer may nominate for ex¬ 
amination more than one person, in order 
to provide a list of qualified persons frqm 
which an immediate selection may be made 
in case of vacancy. Such nomination may> 
be made to the Commission or directly to the 
Examiners as the Commission may by reg¬ 
ulation prescribe. 

The Municipal Commission may at any 
time appoint and commission a board of 
examiners for positions of this class who 
may be officers or employes of the depart¬ 
ment or institution in which such positions 
exist. Such examiners shall transmit to the 
Commission monthly a statement of the re¬ 
sults of the examinations conducted by 
them, with the names of persons examined 
or appointed and such other information as 
the Commission may require. 

Examinations for positions in the non¬ 
competitive class shall be such as shall 
show (1) that the applicant is free from 
any physical defect or disease likely to in¬ 
terfere with the discharge of his duties, (2) 
that his general character is satisfactory 
and (3) that he possesses the requisite 
knowledge and ability or that he is qualified 
by experience to discharge his duties effi¬ 
ciently and intelligently. 

To preserve a uniform standard in qualifi¬ 
cations for like position and employments in 
different institutions the Commission, after 
consultation with the appointing officers con¬ 
cerned, may at any time, by regulation pre¬ 
scribe uniform limitations and tests, for 
the government of the examiners. 


CIVIL SERVICE GUIDE. 


RULE CO. 

PRISON KEEPERS. 

Applicants for the position of Keeper of 
Prisons and Workhouses shall not receive an 
appointment until they have successfully 
passed a physical examination by the Medi¬ 
cal Examiner. The physician making such 
examination shall answer the following 
questions in writing and sign his name and 
address to them: 

Has the applicant the organic disease of 
the following organs, and if so, state what 
it is: 

Lur.gs, heart, kidneys. Is he free from 
hernia? Is he free from varicose veins? Is 
his sight good? Is his hearing good? Does 
he suffer from any nervous disease, as epi¬ 
lepsy or paralysis? Are there any circum¬ 
stances connected with the applicant’s health 
or strength besides what are stated above 
that can, in your opinion, tend to render the 
applicant unfit for prison service as a 
Keeper? If so, state them. 

Certificate. 

The following certificate must be given in 
such cases by the Examining Physician to 
all applicants approved by him: 

I.. do hereby certify 

that I have examined . 

the above applicant, and having in view all 
and several the answers to the above ques¬ 
tions, I do further certify that I find him 
physically fit for the prison service of the 
State of New York. 

(Signature) . 

Dated at.this...day of.190.. 


SCHEDULE G. 

RULE 61. 

Schedule G shall include all laborers and 
other employes in the city service who shall 
not be subject to examination under the civil 
service rules, or be especially exempt from 
examination by said rules or by the statutes 
of this state. 

There shall be appointed by the Municipal 
Commission at such salary as they may fix, 
a Clerk of the Municipal Commissioners of 
The City of New York, to be known as the 
labor clerk. 

It shall be the duty of each Department of 
the City Service to report, in writing, to the 
Secretary of the Civil Service Commissioners, 
within ten days after a written request from 
him for such report, the names, duties and 
salaries of all employes hereby classified in 
Schedule G, who shall at the date of such re¬ 
quest, be in the service of such department. 

RULE 02. 

All persons seeking any employment classi¬ 
fied in Schedule G shall apply for registry 
for such employment to the Labor Clerk of 
the Municipal Commissioners, who shall 
thereupon forthwith deliver to the applicant, 
or mail to him at the address given by him, 
a copy of these rules and an application blank 
of such form as shall be prescribed by the 
Municipal Commissioners, calling for the 
name, age, residence and citizenship of the 
applicant, his previous occupation, and serv¬ 
ice, if any, in the Army or Navy of the Unit¬ 
ed States in the Civil War, and the date of 
his discharge therefrom and proof thereof, 
and also a certificate of character for the 
purpose of signature by two reputable resi¬ 
dents of New York City, one of whom is or 
shall have been an employer of the appli¬ 
cant, vouching for his sobriety, trustworthi- 


83 


ness, industry and capacity for the labor and 
employment for which he seeks to be regis¬ 
tered. 

Upon receiving such application duly filled 
out and signed by the applicant with his name 
or mark together with such certificate of 
character duly filled out and executed, the 
Labor Clerk shall cause a number to be affix¬ 
ed to the application, showing the order of 
its receipt, and thereafter shall enter the 
same in an application book in such order, 
and shall cause a written notice to be sent or 
given to the applicant, stating the time and 
place of his examination for registry fixed 
by the Municipal Commissioners as herein¬ 
after provided, at which time and place such 
examiner or examiners as may be selected 
by the Municipal Commissioners shall, in 
such manner as the said Municipal Commis¬ 
sioners shall prescribe, make inquiry regard¬ 
ing the age, residence, citizenship, character, 
previous occupation, military or naval serv¬ 
ice In the Civil War, of the applicant, and 
ascertain and determine by examination into 
his capacity for labor and his habits as to in¬ 
dustry and sobriety, whether he is qualified 
for the employment sought, and shall indorse 
a statement of the determination in that re¬ 
gard, and the reasons for it, upon his appli¬ 
cation, which shall thereupon be placed on 
file in order of registration as hereinafter 
stated. Any willfully false statement or 
fraudulent conduct on the part of the appli¬ 
cant shall disqualify him for registration. 

An applicant who fails to report for physi¬ 
cal examination or who changes his (or her) 
paper after filing the same, shall lose the reg¬ 
istration number and shall be required to 
make a new application. 

For any service other than that of com¬ 
mon laborer, candidates will be required to 
produce a certificate from some competent 
person or persons of his ability to do the 
special kind of work for which he desires to 
be certified. 

RULE 63. 

All applicants determined to be qualified 
for the employment sought shall be register¬ 
ed in the order of their application in a labor 
register to be kept by the Labor Clerk. This 
register shall subdivide such applicants ac¬ 
cording to the kind of labor, unskilled or 
special, for which they are found to be quali¬ 
fied. It shall state the name, age, residence, 
citizenship and previous occupation of 
the applicant, the kind of labor, 
unskilled or special, for which he is quali¬ 
fied, the date of his application, the nature 
of his service, if any, in the Army or Navy 
of the United States in the Civil War and of 
his discharge therefrom, his references and 
such other Information with reference to 
the applicant as the Municipal Commission¬ 
ers may from time to time require. 

Whenever any list of eligible persons, pre¬ 
pared under authority of this rule, shall con¬ 
tain the names of honorably discharged sol¬ 
diers, sailors and marines, entitled to pref¬ 
erence as aforesaid, any reference in this 
rule to the persons standing highest on such 
list shall be deemed to indicate those stand¬ 
ing highest of those entitled to preference 
by the provisions of this rule, and such perr 
sons shall be given preference on any list 
of registered applicants, as though such ap¬ 
plications had been filed prior to those of 
apy persons on such lists not entitled to the 
preference provided by this section. 

No person shall be eligible for appointment 
for a longer period than one year from the 
date of his or her physical examination. Tc 
determine continued eligibility, physfboS ex¬ 
aminations of those already registered maj 












34 


CIVIL SERVICE GUIDE. 


be held according to the needs of the public 
service. When such re-examination is to be 
held, each person to be examined shall be 
notified by mail, in the order of his or her 
registration number, to report upon a fixed 
day and hour for examination. The names 
of all those who do not report for said ex¬ 
amination and the names of all who are 
found not qualified as the result of said 
examination shall be stricken from the eli¬ 
gible list. The name of each person quali¬ 
fied shall be retained upon the registration 
list in the order of his or her original reg¬ 
istration. 

In case of an emergency, the appointing 
officer may hire and employ temporarily 
such and so many persons as shall be ren¬ 
dered necessary by such emergency, forth¬ 
with reporting such action, with the full 
particulars thereof, to the Mayor and to this 
Commission, but no person shall be so hired 
or. employed for a longer period than three 
days, except that any person registered or 
eligible to appointment as a Driver, or as 
Sweeper in the Department of Street Clean¬ 
ing, may be temporarily employed at any 
time as an extra Driver or Sweeper to fill 
the place of a Driver or Sweeper who is sus¬ 
pended or temporarily absent from duty from 
any cause. 

Where the labor service of any depart¬ 
ment or institution extends to separate lo¬ 
calities, the Municipal Commission may pro¬ 
vide separate registration lists for each dis¬ 
trict or locality. There shall be separate 
lists of applicants for different kinds of la¬ 
bor or employment, and the Municipal Com¬ 
mission may establish separate labor lists 
for various institutions and departments. 
But the number and character of such sepa¬ 
rate lists for institutions and departments 
shall be stated for the information of appli¬ 
cants in the printed application blank, and 
any person seeking employment in his trade 
who is duly qualified under these rules shall 
be registered as eligible for appointment on 
any or all of such lists for such trade as he 
may designate. Preference in employment 
from such lists shall be given according to 
date of application. 

A separate register shall be kept for the 
positions of Sweeper, Driver and Dump 
Boardman in the Department of Street 
Cleaning, and candidates who have passed 
the physical examination required shall be 
registered in the order of their applications 
under the head of the position for which 
they apply. 

The examinations for registry shall be 
held under the direction of the Municipal 
Commissioners as often as the City service 
may require. 


the United States in the Civil War, who are 
residents and citizens of this state. 

Second—Persons not veterans. 

If there be no sub-divisions covering the 
kind of labor required, or if the »names in 
such sub-division be exhausted, the Labor 
Clerk shall certify from the sub-division 
covering unskilled labor, unless the officer 
making the requisition shall designate some 
other sub-division and there shall be 
names enough therein to comply with the 
requisition; in such case the certification 
shall be made from such sub-division. 

From the number of persons so certified 
the officer making the requisition shall se¬ 
lect the number required and report to the 
Labor Clerk within twenty-four hours from 
the date of appointment the names, regis¬ 
tration numbers and residences of the per¬ 
sons so selected, provided, however, that 
whenever the officer shall employ a smaller 
number than called for in the requisition 
he shall not make selection therefor from 
the whole number certified to him, but only 
from that number of names standing first 
upon said list that would have been certi¬ 
fied to him had the requisition stated the 
number of vacancies actually filled. 

RULE OS. 

The name of any person shall remain upon 
the registered list for appointment not long¬ 
er than one year from the date on which it 
is entered on such list, except after re¬ 
examination, as provided in Rule 63. In the 
case of every employe the department of 
the City service employing him shall forth¬ 
with report him to the Labor Clerk, together 
with the names and numbers of the persons 
employed, and upon the termination of the 
employment shall report, on a form to be 
prepared and furnished by the Municipal 
Commissioners for that purpose, the date of 
such termination and the reason therefor, 
and the substance of such report shall be 
entered upon the registry against the name 
of such employe. No employe whose em¬ 
ployment is terminated for the reason of 
failure to Work, incompetence or physical 
or moral disqualifications, shall be re¬ 
stored to the registry or be again eligible 
for registration until the expiration of a 
period of six months from the date of such 
termination, and then only upon furnishing 
to the examiners satisfactory excuse for his 
failure to work and satisfactory evidence 
that incompetence or physical or moral 
disqualification for the employment for 
which he seeks to be registered does not 
exist. 


RULE 66. 

In case there are no eligible lists existing 
from which appointments may be made to 
any position in Schedule G, if requisition is 
made by the appointing officer, the Labor 
Clerk shall certify the fact to the officer 
making the requisition, who shall then se¬ 
lect such employes as may be immediately 
required under these rules. 

Laborers so employed shall not be re¬ 
tained for a longer period than one week, 
unless they shall present themselves at the 
Municipal Civil Service Labor Office for reg¬ 
istration in the manner and under the condi¬ 
tions prescribed for those seeking employ¬ 
ment, as set forth in the special rules in re¬ 
lation to the employment of laborers. 


RULE 67. 

TRANSFEES. 

No transfer from one position in Sched¬ 
ule G to another position in the same sched¬ 
ule shall be allowed, unless the persons to 
be transferred shall have served at least 
one year in the position from which the 
transfer is to be made, and then only upon 
passing an examination equivalent to that 
required for the position to which he is to 
be transferred. 

No person shall be appointed or employed 
under any title not appropriate to the du¬ 
ties to be performed. 

No laborer or other employe whose em¬ 
ployment is classified in Schedule G shall be 
detailed to perform the duties appertaining 
to any position, or to be appointed or pro¬ 
moted to any position classified in either of 
the other schedules, except upon" the condi¬ 
tions prescribed in the Civil Service Rules 
for appointment or promotion to such posi¬ 
tion, but in the Department of Street Clean¬ 
ing, during the winter season, members of 
the uniformed force may be detailed for 
clerical or other duty in the snow and ice 
office. 


CLASSIFICATION OF THE CIVIL 
SERVICE OF THE CITY OF 
NEW YORK. 

RULE es. 

I. The Exempt Class. 

Schedule A—Including the following posi¬ 
tions in the departments respectively named: 


RULE 64. 

When the services of laborers or other 
employes included in Schedule G are re¬ 
quired in any department of the City service, 
the officer of such department thereto duly 
authorized shall make a written requisition 
upon the Labor Clerk, stating the number of 
persons required and the time and place of 
employment. Upon receiving such requi¬ 
sition the Labor Clerk, under the direction 
of the Municipal Commission, shall certify 
to such officer the names of persons on the 
registered list found qualified for the kind 
of labor required, stating as to each name, 
address and registration number, the kind 
of labor, unskilled or special, for which 
he has been determined to be quali¬ 
fied, and giving such other information 
as the Municipal Commission may direct. In 
making such certificates, the Labor Clerk 
■hall certify: 

First—Veterans of the Army or Navy of 


REINSTATEMENT. 

Any person employed in any position 
classified in Schedule G who shall be certi¬ 
fied to the Municipal Commission by the 
proper authorities to have left such service 
without fault or delinquency on his part, 
and to have performed the duties of such 
employment creditably, may be re-em¬ 
ployed in the same position in the borough 
of which he is a resident, within one year 
next following his leaving the service. If 
such employment was after due certifica¬ 
tion for the same under these rules, or 
under statutes in force at the time the ex¬ 
aminations were held, such persons may be 
re-employed without further examination. 
If it was not subject to these rules, or to 
such statutes, such person may be re¬ 
employed upon passing an examination pur¬ 
suant to these rules. 


COMMISSIONERS OF ACCOUNTS. 
Chief Accountant. 

Chief Clerk. 

Sixteen Examiners of Accounts. 

Eight Chief Examiners of Accounts. 
Chief Engineer. 

Two Examining Engineers. 

Two Stenographers to Commissioners. 
Eight Examining Inspectors. 

One Law Examiner. 


ARMORY BOARD. 
Secretary of the Board. 

BOARD OF ASSESSORS. 
Secretary of the Board. 


AQUEDUCT COMMISSION. 
Secretary of the Commission. 
Auditor of Accounts. 

Chief Engineer. 

Stenographer to the President. 
Four Division Engineers.' 











CIVIL SERVICE GUIDE. 


85 


DEPARTMENT OF BRIDGES. 

Deputy Commissioner. 

Chiet Engineer. 

Four Consulting Engineers. 

Secretary to the Commissioner. 

BELLEVUE AND ALLIED HOSPITALS. 
Secretary to the President. 

BROOKLYN PUBLIC LIBRARY. 
Librarian. 

Assistant Librarian. 

BROOKLYN DISCIPLINARY TRAINING 
SCHOOL. 

Superintendent. 

Three Chaplains. 

DEPARTMENT OF PUBLIC CHARITIES. 
Deputy Commissioner. 

Second Deputy Commissioner. 

Secretary of the Department. 

Secretary to the Commissioner. 

Secretary to the Second Deputy Commis¬ 
sioner. 

General Inspector. 

Superintendent of Out-Door Poor—-Manhat¬ 
tan and Bronx. 

Superintendent of Out-Door Poor—Brook¬ 
lyn and Queens. 

Superintendent of Out-Door Poor—Rich¬ 
mond. 

Seven Chaplains. 

DEPARTMENT OF CORRECTION. 
Deputy Commissioner. 

Secretary of the Department. 

Secretary to the Commissioner. 

Seven Wardens (Prisons or Workhouse). 
Five Chaplains. 

. BOARD OF CITY RECORD. 
Supervisor of the “City Record.” 

CITY COURT. 

Clerk. 

Deputy Clerk. 

Clerk’s Attendant. 

CITY MAGISTRATES’ COURT. 

Clerk of each Court. 

COURT OF GENERAL SESSIONS. 
Clerk. 

Deputy Clerks. 

Attendant to each Judge. 

THE MUNICIPAL COURT. 

Clerk to each District. 

Clerk to each Justice. 

Deputy Clerk for each District in the Bor¬ 
oughs of Manhattan, Brooklyn, The Bronx, 
and the First District of Queens. 

Assistant Court Clerk. 

COURT OF SPECIAL SESSIONS. 
Clerk. 

Clerk of the Court for Brooklyn, Queens 
and Richmond, Second Division. 

Deputy Clerk of the First Division. 

Deputy Clerk of the Second Division. 

MUNICIPAL CIVIL SERVICE COMMISSION. 
Secretary of the Commission. 

Assistant Secretary. 

Ten expert Examiners. 

CORONERS. 

Chief Clerk In each Borough office. 
Replevin Clerk in each Borough office. 
COLLEGE OF THE CITY OF NEW YORK. 
Assistant Secretary. 

Secretary to the President. 

NORMAL COLLEGE. 

Secretary of the College. 

Secretary to the President. 

Bellringer. 


DEPARTMENT OF DOCKS AND FERRIES. 
Deputy Commissioner. 

Secretary of the Department. 

Secretary to the Commissioner. 

Chief Engineer. 

Cashier. 

BOARD OF EXAMINERS. 

Clerk to the Board. 

BOARD OF EDUCATION. 

Secretary to the Board of Education. 
Secretary to the City Superintendent. 
Superintendent of School Buildings. 
Superintendent of School Supplies. . 

BOARD OF ESTIMATE AND APPORTION¬ 
MENT. 

Chief Clerk. 

Stenographer to the Board. 

Chief Engineer. 

BOARD OF ELECTIONS OF THE CITY OF 
NEW YORK. 

Six Chief Clerks for Board and Boroughs. 
Six Deputy Chief Clerks for Board and 
Boroughs. 

Two Secretaries to Commissioners. 

Two Stenographers to Commissioners. 

Six Clerks to Board. 

Sixteen Clerks for the Boroughs. 

FINANCE DEPARTMENT. 

Two Deputy Controllers. 

Assistant Deputy Controller. 

Fourteen Auditors of Accounts. 

Two Deputy Auditors of Accounts. 
Eighteen Examining Inspectors. 

Seven Expert Accountants. 

Secretary to the Controller. 

City Paymaster. 

Seven Deputy City Paymasters. 

Chief Stock and Bond Clerk. 

Seven Stock and Bond Clerks. 

Security Deposit Clerk. 

Collector of City Revenues and Superin¬ 
tendent of Markets. 

Clerk to the Controller.. 

Deputy Collector of City Revenues. 

Deputy Superintendent of Markets. 

Ten Bank Messengers. 

Messenger in the Paymaster’s office and 
Auditing Bureau. 

Collector of Assessments and Arrears. 
Deputy Collector of Assessments and Ar¬ 
rears in each Borough. 

Receiver of Taxes. 

Two Deputy Receivers of Taxes in each 
Borough. 

Twenty-nine Cashiers. 

Appraiser of Real Estate. 

Supervising Accountant and Statistician. 
Seven Examiners of Accounts of Institu¬ 
tions. 

Deputy Chamberlain. 

Four Warrant Clerks in the office of the 
Chamberlain. 

Two Bank Messengers In the office of the 
Chamberlain. 

Examiner of Endorsements and Coupons in 
the office of the Chamberlain. 

Stenographer to the Receiver of Taxes. 

FIRE DEPARTMENT. 

Deputy Commissioner — Brooklyn and 
Queens. 

Secretary of the Department. 

Secretary to the Commissioner. 

Secretary to the Deputy Commissioner. 
Secretary of the Relief Fund. 

Cashier—Manhattan, Richmond and The 
Bronx. 

Cashier—Brooklyn and Queens. 

Inspector of Combustibles. 


HEALTH DEPARTMENT. 

Secretary of the Department. 

Secretary to the President. 

Sanitary Engineer. 

Sanitary Superintendent. 

Assistant Sanitary Superintendent in each 
Borough. 

LAW DEPARTMENT. 

Sixty-five Assistants to the Corporation 
Counsel. 

Chief Clerk. 

Secretary to the Corporation Counsel. 
Attendant to the Corporation Counsel. 
Attendant to the First Assistant Corpora¬ 
tion Counsel, Brooklyn. 

MAYOR’S OFFICE. 

Secretary to the Mayor. 

Assistant Secretary. 

Chief Clerk and Bond and Warrant Clerk. 
Three Executive Clerks. 

Executive Stenographer. 

Chief of the Bureau of Licenses. 

Deputy Chief of the Bureau of Licenses, 
Manhattan and the Bronx. 

Deputy Chief of the Bureau of Licenses, 
Brooklyn. 

DEPARTMENT OF PARKS. 
SeeWMary of the Park Board. 

Secretary to each Commissioner. 
Stenographer to the Commissioner for 
Manhattan and Richmond. 

Stenographer to the Commissioner for 
Brooklyn and Queens. 

Chief Engineer—Brooklyn and Queens. 
Superintendent of Parks—Manhattan and 
Richmond. 

Two Asistant Superintendents of Parks— 
Manhattan and Richmond. 

Landscape Architect. 

Chief Engineer—Manhattan and Rich¬ 
mond. 

Chief Engineer—The Bronx. 

Superintendent of Parks—Brooklyn and 
Queens. 

Superintendent of Parks—The Bronx. 

POLICE DEPARTMENT. 

Two Deputy Commissioners. 

Secretary to the Commissioner. 

Secretary to each Deputy Commissioner. 
Stenographer to the Commissioner. 
Stenographer to each Deputy Commil- 
sioner. 

Cashier and Bookkeeper. 

Complaint Clerk. 

Property Clerk. 

Assistant Property Clerk. 

Auditor of Accounts. 

OFFICE OF THE BOROUGH PRESIDENT 
IN EACH BOROUGH. 

Secretary of the Borough. 

Stenographer to the President. 

Executive Clerk. 

Secretary to the President, Brooklyn. 

BUREAU OF BUILDINGS IN EACH 
BOROUGH. 

Superintendent of Buildings. 

Assistant Superintendent of Buildings. 
Secretary to the Superintendent. 
Consulting Architect. 

Chief Inspector. 

BUREAU OF PUBLIC WORKS IN EACH 
BOROUGH. 

Commissioner of Public Works. 

Assistant Commissioner of Public Works. 
Secretary to the Commissioner of Public 
Works. 

Superintendent of IDglV'ays. 
Superintendent of Sewers. 

Cashier, Bureau of Highways. 






36 


CIVIL SERVICE GUIDE. 


r~! 


Superintendent of Public Buildings and 
Offices. 

Superintendent of Street Cleaning in 
Queens and In Richmond. 

Consulting Engineer of Public Buildings— 
Manhattan. 

Chief Engineer of Sewers, Manhattan. 

Chief Engineer of Highways, Manhattan. 

QUEENS BOROUGH LIBRARY. 

Librarian. 

RAPID TRANSIT COMMISSION. 

Secretary of the Commission. 

Chief Engineer. 

Principal Assistant Engineer. 

Six Division Engineers. 

Three General Inspectors. 

Secretary to the Chief Engineer. 

Auditor of Accounts. 

Photographer. 

SINKING FUND COMMISSION. 

Clerk of the Commission. 

DEPARTMENT OF STREET CLEANING. 

Deputy Commissioner. 

Secretary to the Commissioner. 

DEPARTMENT OF TAXES AND ASSESS¬ 
MENTS. 

Assistant to each Commissioner. 

Stenographer 10 each Commissioner. 

Secretary to the President. 

Chief Clerk in each Borough. 

TENEMENT HOUSE DEPARTMENT. 

Two Deputy Commissioners. 

Superintendent—Brooklyn. 

Superintendent—The Bronx. 

Secretary to the Commissioner. 

Stenographer to each Deputy Commis¬ 
sioner. 

Three Chief Inspectors. 

DEPARTMENT OF WATER SUPPLY, GAS 
AND ELECTRICITY. 

Deputy Commissioner in each Borough. 

Secretary of the Department. 

Secretary to the Commissioner. 

Stenographer to the Commissioner. 

Stenographer to the Deputy Commissioner, 
Borough of Brooklyn. 

Water Register—Manhattan. 

Water Register—Brooklyn. 

Water Register—The Bronx. 

Chief Engineer of Water Supply—Manhat¬ 
tan. 

Chief Engineer of Water Supply—Brooklyn. 

Chief Engineer of Surface Construction. 

Consulting Engineer of Water Supply. 

Consulting Engineer in the Electrical Bu¬ 
reau. 

Cashier—Manhattan. 

Cashier—Brooklyn. 

The classification of any office or position 
or the change of title of any office or position 
in Schedule A, becoming effective through the 
adoption of this rule at the time of such 
adoption, shall in no case be deemed to per¬ 
mit a new appointment to such office or 
position, except where a vacancy exists or 
may hereafter be created with authority of 
law; nor shall such classification or change 
of title be deemed to transfer to the com¬ 
petitive class any office or position classi¬ 
fied prior to the adoption of this rule as 
exempt. 

II. THE COMPETITIVE CLASS. 

Schedule B.—Including all positions the 
duties or functions of which are of a clerical 
character, in the following subdivisions, 
graded as provided in rule 37: 


SUBDIVISION I—CLERKS. 

Assistant Secretary. 

Chief Clerk. 

Clerk. 

Junior Clerk 
Law Clerk. 

Assistant Court Clerk. 

Medical Clerk. 

Financial Clerk. 

Collection Clerk or Agent. 

Office Boy (or Girl). 

SUBDIVISION II—ACCOUNTANTS. 
Auditor. 

Examiner. 

Accountant. 

Chief Bookkeeper. 

Bookkeeper. 

SUBDIVISION III—STENOGRAPHERS. 
Court Stenographer. 

Law Stenographer. 

Stenographer and Typewriter. 

Typewriting Copyist. 

SUBDIVISION IV—STATISTICIANS. 
Registrar of Records. 

Assistant Registrar of Records. 
Statistician. 

Statistical Clerk. 

Schedule C—Including positions in the uni¬ 
formed forces of the Department of Police, 
Fire and Street Cleaning, graded as pro¬ 
vided in Rule 37: 

SUBDIVISION I—POLICE DEPARTMENT. 
Patrolman. 

Roundsman. 

Sergeant. 

Detective Sergeant. 

Captain. 

Inspector. 

SUBDIVISION II—FIRE DEPARTMENT. 
Fireman. 

Engineer of Steamer. 

Assistant Foreman. 

Foreman. 

Battalion Chief. 

Fire Marshal. 

Chief of Construction and Repairs to Ap¬ 
paratus. 

Chief Instructor. 

Deputy Chief. 

Chief. 

SUBDIVISION III —STREET CLEANING 
DEPARTMENT. 

Assistant Dump Inspector. 

Assistant Stable Foreman. 

Dump Inspector. 

Time Collector. 

Section Foreman. 

Stable Foreman. 

Assistant Superintendent of Final Disposi¬ 
tion. 

District Superintendent. 

Superintendent of Final Disposition. 
Assistant Superintendent. 

Superintendent. 

Schedule D.—Including positions, the duties 
or functions of which are of an expert, tech¬ 
nical or professional character, in the fol¬ 
lowing subdivisions, and graded as provided 
in Rule 37: 

SUBDIVISION I.—CIVIL ENGINEERING. 
Principal Assistant Engineer. 

Assistant Engineer. 

Transit Man and Computer. 

Surveyor. 

Leveler. 

Chainman or Rodman. 

Axman. 

Topographical Draughtsman. 

Structural Steel Draughtsman. 


SUBDIVISION II.—INSPECTION OF PUBLIC 
WORK. 

Inspector of 

(1) Regulating, Grading and Paving. 

(2) Pipe Laying, Pipes and Hydrants. 

(3) Meters and Water Consumption. 

(4) Sewer Construction. 

(5) Sewer Connections. 

(6) Masonry Construction. 

(7) Iron and Steel Construction. 

(8) Cement Tests. 

(9) Dock and Pier Building. 
Superintendent of Conduits and Reservoirs. 
Superintendent of Docks. 

Superintendent of Construction or Repairs. 

SUBDIVISION III.—INSPECTION OF 
BUILDINGS. 

Inspector of 

(1) Carpentiy and Masonry. 

(2) Iron and Steel Construction. 

(3) Plumbing. 

(4) Light and Ventilation. 

(5) Tenements. 

Lay Sanitary Inspector. 

SUBDIVISION IV.—MECHANICAL EN¬ 
GINEERING. 

Mechanical Engineer. 

Mechanical Draughtsman. 

Inspector of Boilers. 

SUBDIVISION V.—ELECTRICAL. 
Electrical Engineer or Electrician. 

Inspector of Electric Lighting aud Conduc¬ 
tors. 

Dynamo Engineman. 

SUBDIVISION VI.—ARCHITECTURAL. 
Deputy Superintendent of School Buildings. 
Architect—permanently employed. 
Architectural Draughtsman. 

Plan Examiner. 

SUBDIVISION VII.—MEDICAL. 

General Medical Superintendent. 
Superintendent cf Hospital. 

Deputy Medical Superintendent. 

Medical Inspector. 

Examining Physician. 

Hospital Physician. 

Examiner in Lunacy. 

SUBDIVISION VIII—LABORATORY WORK. 
Pathologist. 

Bacteriologist. 

Chemist. 

Apothecary. 

Laboratory Assistant. 

SUBDIVISION IX—HOSPITAL SERVICE- 
LAY. 

Superintendent of Hospital or Asylum. 
Superintendent of Training School. 

Deputy Superintendent of Hospital or Asy¬ 
lum. 

Superintendent of Nurses. 

Matron. 

Steward. 

Nurse. 

Orderly. 

GENERAL. 

Head of technical bureau. 

Schedule E—Including positions of a gen¬ 
eral or miscellaneous character, as follows: 
Advertising Expert. 

Assistant Fire Marshal. 

Attendant. 

Court Attendant. 

Attendance Officer. 

Bookbinder. 

Bridge Keeper. 

Cataloguer. 

Coroner’s Physician. 

Computer of Assessments. 








CIVIL SERVICE GUIDE. 


37 


Disinfector. 

Dockmaster. 

Deputy Commissioner of Taxes and Assess¬ 
ments. 

Deputy Supervisor of the "City Record.” 
Examiners: 

(1) Chief examiner, Civil Service Commis- 
i sion. 

(2) Civil Service Examiner. 

f 13) Examiner, Law Department. 

(4) Examiner, Board of Education. 
t (5) Examiner, Board of City Record. 

(6) Medical Examiner. 

(7) Examiner of Charitable Institutions. 

Enginemen: 

(1) Supervisory Engineman. 

(2) Stationary Engineman. 

• (3) Pile Driving Engineman. 

(4) Marine Engineman. 

(5) Automobile Engineman. 

Gardener. 

Head Gardener. 

Interpreter. 

Inspector of 

(1) Lamps and Gas. 

(2) Elevators. 

I (3) Incumbrances. 

! (4) Combustibles. 

T (6) Fire Alarm Boxes. 
f ; (6) Foods, 
r (7) Fuel. 

(8) Weights and Measures. 

I (9) Supplies. 

(10) Lumber. 

General Inspector. t 

Janitor. 

Janitor-Engineman. 

Junior Assistant Corporation Counsel., 

Keepers: 

(1) Prison Keeper. 

(2) Keeper of Menagerie. 

(3) Keeper on Aqueduct. 

(4) Bridge Keeper. 

Librarian—Law Department. 

Master. 

Matron. 

Measurer. 

Messenger. 

Oil Surveyor. 

Pilot. 

Police Surgeon. / 

Police Doorman. 

Police Matron. 

Process server. 

Purchasing Agent. 

Reception Agent. 

Searcher. 

Steward. 

Superintendent of: 

(1) Incumbrances. 

(2) Public Baths and Comfort Stations. 

(3) Supplies and Repairs. 

Deputy Superintendent of School Supplies. 
Supervisor of Complaints. 

Teacher. 

Telephone Switchboard Operator. 
Telegraph Operator. 

Veterinarian. 

Visitor—Department of Public Charities. 
[Watchman. . __a ,_i | 


THE NON-COMPETITIVE CLASS. 

Schedule F—Including the following posi¬ 
tions in the Departments respectively named; 

DEPARTMENTS OF PUBLIC CHARITIES, 
CORRECTION AND BELLEVUE AND AL¬ 
LIED HOSPITALS. 

Superintendent, New York Training School 
for Nurses. 

Assistant Superintendent, New York Train¬ 
ing School for Nurses. 

Head Pupil Nurse of Training School. 
Pupil Nurse of Training School. 

Barber. 

Basket Maker. 

Butcher. 

Cook—Female. 

Cook—Male. 

Cutter. 

Hospital Helper. 

Hospital Helper—Mechanic. 

Laundress. 

Orderlies, whose compensation does not 
exceed $240 per annum. 

Seamstress. 

Stoker. 

Shoemaker. 

Tailor. 

Waitress. 

Minor employes, of whatever designation, 
whose compensation does not exceed $150 
per annum. 

HEALTH DEPARTMENT. 

Minor positions in the hospitals for con¬ 
tagious diseases, as follows: 

Boatman. 

Carpenter. 

Captain. 

Domestic. 

Deck-hand. 

Driver. 

Engineer. 

Elevator Man. 

Errand Boy. 

Fireman. 

Gardener. 

Helper. 

Hospital Clerk. 

Laborer. 

Nurse. 

Orderly. 

Watchman. 

BOARD OF EDUCATION. 

Positions in the Nautical School as fol¬ 
lows: 

Superintendent. 

Executive Officer. 

Boatswain. 

Cabin Boy. 

Cabin Steward. 

Captain of Hold. 

Carpenter. 

Instructor. 

Quartermaster. 

Sailmaker. 

Ship’s Cook. 

Steward. 

Surgeon. 

Fireman. 

Seaman. 

Wardroom Boy. 

Wardroom Steward. 


THE LABOR CLASS. 

Schedule G—Including positions subject 
to registration, as follows: 

Batteryman. 

Batteryman’s Assistant. 

♦Blacksmith. 

Boatman. 

Boilermaker. 

♦Bricklayer. 

Bridge Mechanic. 

Bridge Tender. 

Cabin Boy. 

Cabinetmaker. 

Cable Slicer. 

♦Carpenter (House). 

Carpenter (Ship).’- 
Cement Worker. 

Cleaner (Male or Female). 

Deckhand. 

Diver. 

Diver’s Tender. 

Dockbuilder. 

Driver, miscellaneous. 

Driver, D. S. C. 

Dump Boardman, D. S. C. 

Elevatorman. 

Flagger. 

Foreman of Mechanics. 

Foreman of Laborers. 

Foreman’s Assistant. 

Gardener’s Assistant. 

Harnessmaker. 

Horseshoer. 

Hose repairer. 

Hostler, D. S. C. 

•Housesmith. 

Laborer. 

Lighter of Markets. 

Lineman. 

♦Machinist. 

Machinist’s Apprentice. 

Mason. 

Marine Sounder. 

♦Mechanic, D. S. C. 

Mechanic’s Helper. 

Mower. 

Oiler. 

♦Painter (Decorator). 

♦Painter (Grainer). 

♦Painter (House). 

♦Painter (Letterer). 

♦Painter (Striper). 

Paver. 

♦Pipe Caulker. 

♦Pipefitter. 

♦Plasterer. 

♦Plumber. 

Plumber’s Apprentice. 

Rammer. 

Rigger. 

♦Saw Filer. 

Scowman. 

Ship Caulker. 

Stableman. 

Steward on Tug. 

Stoker. 

Stonecutter. 

Sweeper, D. S. C. 

♦Tapper. 

♦Tapper’s Assistant. 

•Tinsmith and Roofer. 

Upholsterer. 

♦Varnisber. 

Wheelwright. 

Wireman. 

•Subject to Trade Examination. 







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Civil Service 
Preparatory School 

of Brooklyn 

13 WILLOUGHBY STREET 


Telephone, 3862 Main 


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UW. X 2). CAMVBELL, Manage 


Preparations for the Police, Fire, Mail am 
Customs Service our Specialties 

We have been in successful operation for seven years. During 
that time over 1,400 of our students have been appointed to position 
in the Fire and Police Departments. In the last eligible list for Polic 
Doorman, 83 per cent, of all the eligible men for the entire City o 
New York came from us. In the last Fire Department list issue* 
last December, 59 per cent, were from us. Out of 684 men on th 
last Patrolmen’s eligible list, 392 were our graduates. 

We are thoroughly equipped to continue this good work, having 
resident medical examiner, the best equipped gymnasium in Brooklyn 
and a thoroughly competent staff of instructors. We don’t claim t 
have any political influence or inside information. Every man mus 
secure a position on the eligible list solely by his own industry an 
merits. Our men are under no obligations to any one. As th 
situation now stands unless an applicant has attended some prepare 
tory school, he has a very poor chance of reaching the eligible lisi 
Patrolmen and Firemen require a technical knowledge and training 
as much as do lawyers, physicians or engineers. The safety of ot 
lives and property depends more on the skill of our uniformed force 
than any other class of citizens. We don’t conflict in any way wit 
the public schools, for 95 per cent, of their instruction would be value 
less to would-be Patrolmen or Firemen. 

In proof of our statements, ask any Patrolman or Fireman, wh 
has been appointed within the last six years, what they know of us 































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